Read This Before You Begin
This online reimbursement request form is managed by the administrator of HolyWave Ministry and was created for the convenience of leaders involved in ministries directly associated with HolyWave, NEXT, and Food Bank.
Do NOT use this form for purchases made for ministries not associated with HolyWave, NEXT, or Food Bank. This is not an official form in use by the SRCC Finance Department.
Prepare Your Receipts
You will be prompted to upload pictures of your original receipt(s). Make sure you have high-quality images ready (all formats accepted). You can also submit scans in PDF form. If you purchased online, upload a PDF of your invoice from the online order.
Photo-taking guidelines:
- Make sure the ENTIRE receipt is visible (you can remove any excess attachments like coupons/promos/surveys).
- MUST include: Name of store/vendor, purchase date, transaction total, method of payment, transaction ID (order/invoice #)
- Not acceptable: Screenshots of your email, pictures of your computer screen, credit card statements, handwritten notes
- Avoid heavy shadows. Use a brightly lit room. This also helps reduce blurriness.
- Try to take the picture as straight on as possible (not at an angle)
- 1 receipt per picture
Online Orders:
- All online orders have a link where you can download/view/print an online invoice. Find this and save as a PDF (File > Print > "Save as PDF")
- Ex: For Amazon, this is found in your "Orders" menu. Look for the "Invoice" link (see below)
Reminder: Expense Types
You must submit a separate request for each expense type. You can submit multiple receipts as long as they all fall under the same expense type.
Honorarium Policy
Honorariums must be requested directly from the pastoral staff at least three weeks before the day checks need to be handed out. Do not use this form to request honorariums. Contact your respective Ordained Deacon (or Elder/Pastor) if you need to request an honorarium. Or, contact Stacey at staceycha@sarang.com.