2026 Italian Family Festa
presented by the Italian American Heritage Foundation
Vespa Combined On-Site POLICIES AND PROCEDURES
SPACES: Space may not be assigned, sold, traded or shared without prior approval.
MERCHANDISE: The sale, use or display of unapproved products, services, or illegal items are prohibited and could be cause for dismissal from the event.
SOLICITATION: Unless pre-authorized, the IAHF does not permit within the Festa boundaries the distribution of printed materials, sampling, hawking, panhandling or solicitation of any kind.
INSURANCE: Proof of liability insurance must be provided for a minimum coverage of $1,000,000 and name IAHF Italian American Family Festa, its Board of Directors and staff, TEC Productions, Inc., their staff, employees and contractors, History San José (HSJ), and the City of San Jose and its employees as additional insured.
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ELECTRICITY AND LIGHTING: The event does NOT provide electrical power, extension cords and/or lighting. Fuel generators are not permitted.
EQUIPMENT AND SUPPLIES: The IAHF is not responsible to provide tables, chairs, awnings, lighting, booth, tents, fixtures or transportation.
SET UP: All vespa participants will be notified by email with exact load-in times and date, along with a map showing the exact location of your space, four weeks prior to event. Due to the logistics of this event site, it is imperative that all participants follow all instructions for the load-in and load-out procedures. Vehicles cannot block entrance(s) to any buildings, ADA accessibility, or fire lanes.
INSPECTIONS: All Vespa participants must be ready for inspection by History San José staff, the Client, San José Fire Department and other applicable permit inspectors at least one (1) hour prior to Event start. Vespa participants who do not comply will be promptly ejected from the Event upon discovery of such failure.
LOSSES: The IAHF is not responsible for any depreciation or loss of any kind as a result of fire, theft, physical violence, elements of nature or other cause regardless of origin. There will be overnight onsite private security Friday and Saturday nights, and the facility is also locked. So, you may leave your space setup overnight.
CLEAN UP: Each Vespa participant is responsible for the condition and cleanliness of their space during and after the event. All booth spaces will be inspected after the event for satisfactory conditions. At the end of the event (Sunday), Vespa participant must remove everything from their booth in a timely manner that may not exceed 2 (two) hours after the end of the event. This includes boxes, and broken equipment. If trash does not fit into the provided garbage cans, the Vespa participants is responsible for taking the trash to event dumpsters or dumping offsite. Any items left at the conclusion of the Event clean-up time will be disposed of and additional charges incurred from dumping will be charged to the Event Organizer and passed along to the Vespa participant who left the items. Each Vespa participant must let their coordinator know when they are ready to exit. Coordinator will give them the OK.
VEHICLES: All Vespa participants must supply information describing the type of vehicle(s) they will bring to the event i.e. model, color, etc. This information is critical to the load-in and load-out process and sponsor location. All Vespa participant vehicles must remain onsite at least 30 minutes prior to Event start time and cannot exit the park until attendees are offsite, at least 30 minutes after Event end time each day. No parking or driving on grass or sidewalks (“curb hopping”). This action damages the sprinkler system, and any damages incurred on the part of the Vespa participant will be billed to the Event Organizer and passed along to the individual Vespa participant.
VEHICLE INFORMATION: Vehicle required information will be requested closer to the event and must be provided by the actual on site attendee/driver.
Non-compliance with these policies and procedures may result in dismissal from the event.