Kindergarten Readiness Grant Worksheet (READY! workshops)

Kindergarten Readiness Grant Worksheet

Worksheet for Libraries Hosting READY! for Kindergarten® Workshops as Grant Projects
Before applying for a Kindergarten Readiness Grant, please meet with an Idaho Association for the Education of Young Children (IDAEYC) representative to determine the parameters of your project, using the guidelines below.

Note: There are three sections to work through:

Section A: Workshop Choice and Family Kits
Section B: Site Coordinator and Workshop Facilitators
Section C: Supplemental Costs (child care, food, translation, supplemental materials)
Idaho Public Library:*
Staff/Representative and Title*
Staff/Representative Email*
example@example.com
IDAEYC Representative*
IDAEYC Representative Email*
example@example.com
Other than IDAEYC, what other organization/partners will be involved?

School DistrictUnited WayEarly Learning CollaborativeOther nonprofit organizationsPrivate organization
If any boxes above are checked, list specific organization(s) name:

Section A: Workshop Choice and Family Kits

A1. Indicate which workshops you plan to host, in which languages, and the approximate number of families you will serve:*

	Check if "yes"	English	Spanish	# of families (English)	# of families (Spanish)
Ages 0 - 1 ($300 per family)
Ages 1 - 2 ($300 per family)
Ages 2 - 3 ($300 per family)
Ages 3 - 4 ($300 per family)
Ages 4 - 5 ($300 per family)
Math Workshop ($100 per family)
Social/Emotional Workshop ($100 per family)

Comments/clarification about workshops and/or # families (number of kits already on hand at library, etc.)

A2. How will Family Kits be funded? (check all that apply)*

	Check if "yes"	Approx. number of kits	Approx. cost	Explain/clarify if needed
Paid for by library using grant funds and invoiced by IDAEYC
Paid for by IDAEYC
Paid for by community partner
Leftover inventory from previous READY! workshops
Other (explain below)

A3. Where will the workshops be held? (check all that apply)

	Check if "yes"	List location if off-site
Library
Virtual
Off-site location

A4. If "off-site" location is selected above, is there a cost associated with reserving this location/venue?

YesNoNot sure
A4a. Indicate how the cost will be appropriated:

Kindergarten Readiness Grant fundsPaid for by other ("In-Kind")
A4b. List approximate cost:

SECTION A Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):*

	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

Section B: Site Coordinators(s) and Facilitator(s)
NOTE: Site Coordinator and/or Facilitator can be library staff, volunteers, or paid contractors.

Salaries/Benefits: Library staff currently on payroll should not be paid additional funds if the responsibilities of coordination or facilitation fall within regular working hours and/or are considered part of the employee’s job duties. If coordination or facilitation responsibilities would put the employee over their current contracted work week, grant funds can be used to extend the employee’s hours (not to exceed 40 hours per week). Rate of pay to include fringe benefits. A personnel report is required at the end of the grant period.

Consultant Fees: A non-library employee can be paid a stipend fee with grant funds to be the site coordinator and/or facilitator. A library employee whose coordination and/or facilitation would exceed their current contracted work week can be paid a stipend separate from their regular paycheck; work with your city clerk or accounting department.
B1. Who will be the Site Coordinator at the library?
List name (if known)
B1a. Is this person a

Library staff member on payrollVolunteer (can include trustees)Community member or partner
B1b. Will the Site Coordinator be a paid role?*

YesNoNot sure
B1c. What is the rate of pay/stipend?
List dollar amount
B1d. How will the pay be appropriated?*

Library will pay Site Coordinator directly using KR Grant fundsIDAEYC will pay Site Coordinator and invoice library, to use KRGrant fundsLibrary will pay Site Coordinator with library budget fundingSite Coordinator paid by other
B1e. Using the description for grant budget categories above, indicate the budget category for this expense:

Salaries and BenefitsConsultant Fees
B2. Who will be the Workshop Facilitator?
List name (if known)
B2a. Is this person a

Library staff member on payrollVolunteer (can include trustees)Community member or partner
B2b. Will the Workshop Facilitator be a paid role?*

YesNoNot sure
B2c. What is the rate of pay/stipend?
List dollar amount
B2d. How will the pay be appropriated?*

Library will pay Facilitator directly using KR Grant fundsIDAEYC will pay Facilitator and invoice library, to use KR Grant fundsLibrary will pay Facilitator with library budget fundingFacilitator paid by other
B2e. Using the description for grant budget categories above, indicate the budget category for this expense:

Salaries and BenefitsConsultant Fees
B2f. Are there additional Workshop Facilitators?

YesNo
B3. Who else will be a Workshop Facilitator?
List name (if known)
B3a. Is this person a

Library staff member on payrollVolunteer (can include trustees)Community member or partner
B3b. Will this Workshop Facilitator be a paid role?

YesNoNot sure
B3c. What is the rate of pay/stipend?
List dollar amount
B3d. How will the pay be appropriated?

Library will pay Facilitator directly using KRGrant fundsIDAEYC will pay Facilitator and invoice library, to use KRGrant fundsLibrary will pay Facilitator with library budget fundingFacilitator paid by other
B3e. Using the description for grant budget categories above, indicate the budget category for this expense:

Salaries and BenefitsConsultant Fees
B3f. Are there additional Workshop Facilitators?

YesNo
B4. Who else will be a Workshop Facilitator?
List name (if known)
B4a. Is this person a

Library staff member on payrollVolunteer (can include trustees)Community member or partner
B4b. Will this Workshop Facilitator be a paid role?

YesNoNot sure
B4c. What is the rate of pay/stipend?
List dollar amount
B4d. How will the pay be appropriated?

Library will pay Facilitator directly using KRGrant fundsIDAEYC will pay Facilitator and invoice library, to use KRGrant fundsLibrary will pay Facilitator with library budget fundingFacilitator paid by other
B4e. Using the description for grant budget categories above, indicate the budget category for this expense:

Salaries and BenefitsConsultant Fees
B4f. Are there additional Workshop Facilitators?

YesNo
B5. List any additional facilitators and include costs below in SECTION B Cost Summary.

SECTION B Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):*

	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

Section C: Supplemental Costs
NOTE: Child care, translation, or interpretation are considered "services" for budgeting purposes.

Salaries/Benefits: Library staff currently on payroll should not be paid additional funds if the responsibilities of child care, translation, or interpretation fall within regular working hours and/or are considered part of the employee’s job duties. If these responsibilities would put the employee over their current contracted work week, grant funds can be used to extend the employee’s hours (not to exceed 40 hours per week). Rate of pay to include fringe benefits. A personnel report is required at the end of the grant period.

Services: A non-library employee can be paid a stipend fee with grant funds to provide child care, translation, or interpretation. A library employee whose services in these categories would exceed their current contracted work week can be paid a stipend separate from their regular paycheck; work with your city clerk or accounting department.
C1. Will child care be provided during the workshops?*

YesNoNot sure
C1a. Is this person (can be more than one person) a

Library staff member on payrollVolunteer (can include trustees)Community member or partner
C1b. Will child care be a paid role?

YesNoNot sure
C1c. Approximate cost for child care:
List dollar amount
C1d. How will the pay be appropriated?

Library will pay for child care directly using KR Grant fundsIDAEYC will pay for child care and invoice library, to use KR Grant fundsLibrary will pay for child care with library budget fundingChild care paid by other
C1e. Using the description for grant budget categories above, indicate the budget category for this expense:

Salaries and BenefitsServices
C1.c. If child care will not be a paid role, explain who is providing child care (if known):
C2. Will translation of materials into other languages be required, and/or will interpretation services during the workshops be provided (can include sign language)?

YesNoNot sure
C2a. Who will provide these services?

Library staff member on payrollVolunteer (can include trustees)Community member or partnerProfessional service
C2b. Will these services require a cost?

YesNoNot sure
C2c. Approximate cost for translation/interpretation (if known):
List dollar amount
C2d. How will the pay be appropriated?

Library will pay for translation/interpretation directly using KR Grant fundsIDAEYC will pay for translation/interpretation and invoice library, to use KR Grant fundsLibrary will pay for translation/interpretation with library budget fundingIDAEYC will pay for translation/interpretation, no cost to library (In-Kind)Translation/interpretation paid by other
C2e. Using the description for grant budget categories above, indicate the budget category for this expense:

Salaries and BenefitsServices
C3. Is the library planning to provide any supplemental materials or resources for families attending workshops?

YesNoNot sure
C3a. Approximate cost of supplemental materials (if known):
List dollar amount
C3b. How will the costs be appropriated?

Library will pay for materials directly using KR Grant fundsLibrary will pay for materials with library budget funding or use materials already on handMaterials paid by or donated by other
NOTE: Costs for supplemental materials (books, learning materials or resources, etc.) should be included in the "Supplies and Materials" budget category.

SECTION C Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):*

	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

TOTAL ALL COSTS AND IN-KIND

TOTAL Cost Summary (add each category from Sections A, B, and C):*

	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

Summary for Grant Application Budget:*

	Amount of grant funds:
Personnel: Salaries, Wages, Benefits
Non personnel: Consultants/Contracts
Supplies/Materials
Services

This worksheet is for planning purposes only. Use the information on this worksheet to fill in the corresponding section in the official Kindergarten Readiness Grant application.

When you click "submit," a copy will be sent to the library representative and to the IDAEYC representative. To simplify your application, upload a copy of the PDF contained in your notification email in the application section for Documentation.

Keep a copy of the notification email. The email will contain an "edit" link, in which you can access your original form and make any changes. Once changes are made, click "submit" to receive an updated copy of this worksheet.
FOR IDAEYC REPORTING AT CONCLUSION OF GRANT PERIOD

TO BE COMPLETED BY IDAEYC REPRESENTATIVE

FINAL Cost Summary:

	$
ROW A
ROW B
ROW C
ROW D

Should be Empty:

Kindergarten Readiness Grant Worksheet

FOR IDAEYC REPORTING AT CONCLUSION OF GRANT PERIOD