Kindergarten Readiness Grant Worksheet (READY! workshops)

Kindergarten Readiness Grant Worksheet

Worksheet for Libraries Hosting READY! for Kindergarten® Workshops as Grant Projects
This worksheet should be filled out by an Idaho Association for the Education of Young Children (IDAEYC) representative, in cooperation with the public library representative, to determine the parameters of the grant project.

The form will be submitted by IDAEYC, a copy will be automatically emailed to the library contact, and the library contact will upload the copy in the official grant application in Euna.

This form will serve as the "Community Partner Form" required in the application for IDAEYC.

There are three sections to work through:

Section A: Workshop Choice and Family Kits
Section B: Site Coordinator and Workshop Facilitators
Section C: Supplemental Costs (child care, food, translation, supplemental materials)
Idaho Public Library:
Library Staff/Representative and Title
Library Staff/Representative Email
example@example.com
IDAEYC Representative
IDAEYC Representative Email
example@example.com
Other than IDAEYC, will other organization/partners will be involved?
If any boxes above are checked, list specific organization(s) name:

A1. Indicate which workshops you plan to host, in which languages, and the approximate number of families you will serve:

Rows	Check if "yes"	English	Spanish	# of families (English)	# of families (Spanish)
Ages 0 - 1 ($300 per family)
Ages 1 - 2 ($300 per family)
Ages 2 - 3 ($300 per family)
Ages 3 - 4 ($300 per family)
Ages 4 - 5 ($300 per family)
Math Workshop ($100 per family)
Social/Emotional Workshop ($100 per family)

Comments/clarification about workshops and/or # families (number of kits already on hand at library, etc.)

A2. How will Family Kits be funded? (check all that apply)

Rows	Check if "yes"	Approx. number of kits	Approx. cost	Explain/clarify if needed
Paid for by library using grant funds and invoiced by IDAEYC
Paid for by IDAEYC
Paid for by community partner
Leftover inventory from previous READY! workshops
Other (explain below)

A3. Where will the workshops be held? (check all that apply)

Rows	Check if "yes"	List location if off-site
Library
Virtual
Off-site location

A4. If "off-site" location is selected above, is there a cost associated with reserving this location/venue?
A4a. Indicate how the cost will be appropriated:
A4b. List approximate cost:

SECTION A Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

NOTE: Site Coordinator and/or Facilitator can be library staff, volunteers, or paid contractors.

Salaries/Benefits: Library staff currently on payroll should not be paid additional funds if the responsibilities of coordination or facilitation fall within regular working hours and/or are considered part of the employee’s job duties. If coordination or facilitation responsibilities would put the employee over their current contracted work week, grant funds can be used to extend the employee’s hours (not to exceed 40 hours per week). Rate of pay to include fringe benefits. A personnel report is required at the end of the grant period.

Consultant Fees: A non-library employee can be paid a stipend fee with grant funds to be the site coordinator and/or facilitator. A library employee whose coordination and/or facilitation would exceed their current contracted work week can be paid a stipend separate from their regular paycheck; work with your city clerk or accounting department.
B1. Who will be the Site Coordinator at the library?
List name (if known)
B1a. Is this person a
B1b. Will the Site Coordinator be a paid role?
B1c. What is the rate of pay/stipend?
List dollar amount
B1d. How will the pay be appropriated?
B1e. Using the description for grant budget categories above, indicate the budget category for this expense:
B2. Who will be the Workshop Facilitator?
List name (if known)
B2a. Is this person a
B2b. Will the Workshop Facilitator be a paid role?
B2c. What is the rate of pay/stipend?
List dollar amount
B2d. How will the pay be appropriated?
B2e. Using the description for grant budget categories above, indicate the budget category for this expense:
B2f. Are there additional Workshop Facilitators?
B3. Who else will be a Workshop Facilitator?
List name (if known)
B3a. Is this person a
B3b. Will this Workshop Facilitator be a paid role?
B3c. What is the rate of pay/stipend?
List dollar amount
B3d. How will the pay be appropriated?
B3e. Using the description for grant budget categories above, indicate the budget category for this expense:
B3f. Are there additional Workshop Facilitators?
B4. Who else will be a Workshop Facilitator?
List name (if known)
B4a. Is this person a
B4b. Will this Workshop Facilitator be a paid role?
B4c. What is the rate of pay/stipend?
List dollar amount
B4d. How will the pay be appropriated?
B4e. Using the description for grant budget categories above, indicate the budget category for this expense:
B4f. Are there additional Workshop Facilitators?
B5. List any additional facilitators and include costs below in SECTION B Cost Summary.

SECTION B Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

NOTE: Child care, translation, or interpretation are considered "services" for budgeting purposes.

Salaries/Benefits: Library staff currently on payroll should not be paid additional funds if the responsibilities of child care, translation, or interpretation fall within regular working hours and/or are considered part of the employee’s job duties. If these responsibilities would put the employee over their current contracted work week, grant funds can be used to extend the employee’s hours (not to exceed 40 hours per week). Rate of pay to include fringe benefits. A personnel report is required at the end of the grant period.

Services: A non-library employee can be paid a stipend fee with grant funds to provide child care, translation, or interpretation. A library employee whose services in these categories would exceed their current contracted work week can be paid a stipend separate from their regular paycheck; work with your city clerk or accounting department.
C1. Will child care be provided during the workshops?
C1a. Is this person (can be more than one person) a
C1b. Will child care be a paid role?
C1c. Approximate cost for child care:
List dollar amount
C1d. How will the pay be appropriated?
C1e. Using the description for grant budget categories above, indicate the budget category for this expense:
C1.c. If child care will not be a paid role, explain who is providing child care (if known):
C2. Will translation of materials into other languages be required, and/or will interpretation services during the workshops be provided (can include sign language)?
C2a. Who will provide these services?
C2b. Will these services require a cost?
C2c. Approximate cost for translation/interpretation (if known):
List dollar amount
C2d. How will the pay be appropriated?
C2e. Using the description for grant budget categories above, indicate the budget category for this expense:
C3. Is the library planning to provide any supplemental materials or resources for families attending workshops?
C3a. Approximate cost of supplemental materials (if known):
List dollar amount
C3b. How will the costs be appropriated?
NOTE: Costs for supplemental materials (books, learning materials or resources, etc.) should be included in the "Supplies and Materials" budget category.

SECTION C Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

TOTAL Cost Summary (add each category from Sections A, B, and C):

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

Summary for Grant Application Budget:

Rows	Amount of grant funds:
Personnel: Salaries, Wages, Benefits
Non personnel: Consultants/Contracts
Supplies/Materials
Services

This worksheet is for planning purposes only. The library applicant will use the information on this worksheet to fill in the corresponding section in the Kindergarten Readiness Grant application in Euna.

Upon clicking "submit," a PDF copy of this worksheet will be sent to the library applicant, who will upload the PDF in the Documentation section of the Euna application. The IDAEYC will also receive a copy of this worksheet.

Keep a copy of the notification email. The email will contain an "edit" link, in which the original form can be accessed to make any changes. Once changes are made, click "submit" to receive an updated copy of this worksheet.
This form is submitted by a representative of the IDAEYC, in cooperation with the library representative/applicant.
FOR IDAEYC REPORTING AT CONCLUSION OF GRANT PERIOD

TO BE COMPLETED BY IDAEYC REPRESENTATIVE

FINAL Cost Summary:

Rows	$
ROW A
ROW B
ROW C
ROW D

Should be Empty:

Kindergarten Readiness Grant Worksheet

FOR IDAEYC REPORTING AT CONCLUSION OF GRANT PERIOD