TeePee Pop Hire Agreement

This Hire Agreement ("Agreement") is made between:

 

OWNER:

HIRER:

1. Hire Details

Bond: $100 (refundable within 24 hours post-pickup, subject to inspection)

2. Payment Terms

Full payment is required at the time of booking. Payments can be made online using any of the available options, including credit card, AfterPay, or PayID.

Cancellations made at least two weeks before the party date are eligible for a full refund. After this time, payments are non-refundable but can be credited towards a future booking.

Please note that any decrease in guest numbers made within 13 days of the booking date will not be refunded or credited.

Additional guests may be added, subject to availability and will be quoted by Teepee Pop.

 

3. Delivery and Setup

Delivery, setup and pickup are included for locations within 20km of postcode 3175. Packdown is not incuded, pls refer to clause 3a. For locations beyond the 20km radius of postcode 3175, a  travel fee applies and will be quoted by TeePee Pop. Teepee Pop will contact the Hirer during the week of the party to confirm delivery and pickup times. Setup is handled entirely by Teepee Pop.

3a. Pickup & Pack-Down 

The Hirer is responsible for ensuring all hired items are packed down and ready for pickup at the agreed collection time, in accordance with the instructions provided at the time of setup.

Teepee Pop accepts no liability for any loss or damage to hired items that occurs during pack-down when completed by the Hirer.

 
Teepee Pop is not responsible for any damage to the Hirer’s property, premises, or belongings that may occur during pack-down when completed by the Hirer, including but not limited to floors, walls, furniture, or personal items.

 
Where pack-up is required to be completed by the Teepee Pop team due to items not being packed and ready, a $75 pack-down surcharge will apply and will be deducted from the bond.

 

3b. Setup Area & Floor Protection

To help ensure a smooth and stress-free setup, the Hirer is responsible for ensuring the setup area is cleared of furniture, toys and personal items prior to Teepee Pop’s arrival.

We kindly ask that floors and surrounding areas are protected before setup (for example, with rugs, mats, or floor coverings where required).

While every care is taken during setup, Teepee Pop cannot be held responsible for any damage to floors, surfaces, furniture, or property where the setup area has not been cleared or adequately protected.

If the setup area is not ready upon arrival, setup may be delayed or adjusted to suit the available space.

4. Use of Equipment

The Hirer agrees to use the equipment safely and responsibly. No food or drinks are allowed inside the teepees; please use the provided trays for any snacks or beverages. Pets must be kept away from the equipment to maintain hygiene standards. Adult supervision is required at all times during the use of the equipment.

 

5. Damage and Loss

The Hirer is responsible for any damage or loss to the equipment during the hire period. The $100 bond will be refunded within 24 hours after the event, provided all items are returned in good condition. Any damages exceeding the bond amount will be invoiced to the Hirer.

6. Cancellations

Cancellations made more than 14 days before the event will receive a full refund. After this time, payments are non-refundable but can be credited towards a future booking.
Please note that any decrease in guest numbers made within 13 days of the booking date will not be refunded or credited. Additional guests may be added, subject to availability and will be quoted by Teepee Pop.

 In the event of extreme weather or unforeseen circumstances, Teepee Pop reserves the right to cancel the booking and provide a full refund.

 

7. Liability

Teepee Pop is not liable for any injuries or damages resulting from the use of the hired equipment. The Hirer assumes all responsibility for the safety of all individuals using the equipment during the hire period.

 

8. Risk Management Guideline

The Hirer agrees to ensure the setup area is safe, clean, and free of hazards such as sharp objects, fire sources, or slippery surfaces. It is the responsibility of the Hirer to ensure children are supervised at all times during the use of the equipment. All electrical items (such as fairy lights) provided by Teepee Pop are battery-operated. The Hirer must not modify or add any electrical

Any unsafe conditions must be reported to Teepee Pop immediately.

9. Adverse Weather Guideline

Teepee Pop teepees are designed for indoor use. Outdoor setups are not allowed, except in fully enclosed and weather-protected spaces like garages or enclosed pergolas. If high winds, heavy rain, or extreme temperatures are forecast, Teepee Pop may cancel or reschedule the booking for safety reasons. No refund will be issued if the Hirer proceeds with an outdoor setup that is unsafe or causes damage. Teepee Pop accepts no liability for any damage, injury, or loss resulting from misuse or non-compliance with this policy.

 

10. Smoke-Free Homes

We require a smoke-free and clean space to set-up. Room must be cleared of furniture prior to our arrival and any pets or small children out of the room for safety purposes while we are setting up. The teepee area must also be pet free for the duration of the rental due to possible allergies and to prevent damage to our equipment. If any pet hair is found on our linens, an additional cleaning fee of $50 will be charged.

11. Additional Information

Age Suitability: Teepee Pop sleepover parties are designed for children aged 5-12, but can be enjoyed by all ages who appreciate indoor glamping
Space Requirements: Each teepee setup requires approximately 2m X 85cm to accommodate the mattress and breakfast tray.
Hire Duration: Delivery is available Friday and Saturday, with pickups on Sunday.
Bedding: Comfy foam mattresses are included with every teepee setup. For hygiene reasons, pillows are not provided; guests should bring their own.
Outdoor Setup: Outdoor setups are not allowed, except in fully enclosed and weather-protected spaces like garages or enclosed pergolas.
Lighting: All lights provided are battery-operated; no mains power is required.

12. Governing Law

This Agreement is governed by the laws of Victoria, Australia.

By signing below, the Hirer agrees to the terms and conditions outlined in this Agreement.