Convention FAQs
🌟 What is the Carolinas CKI District Convention? 🌟
The District Convention is the unlimited culminating event—the grand finale and annual gathering for Circle K International members across North and South Carolina. Far more than just a weekend getaway, it's a truly magical time where the spirited Ozians of Carolinas CKI celebrate their triumphs and see their collective dedication changed for the better.
It serves as the premier opportunity for clubs to apply for prestigious awards, showcasing their swankified achievements and demonstrating just how Popular they've become. Attendees can pursue the dream of Defying Gravity by running for a coveted District Office, helping to shape the future of the district. Furthermore, the Convention offers vital educational forums and hands-on service projects, all while providing a chance to reconnect with friends, meet new members, and honor graduating seniors. This is the weekend where the fellowship gathers, unapologetically, to embrace being a little different and to remember that being wicked (in the best way) is simply being ourselves, making everyone truly happy!
🪄 The Guest List: Who Dares to Join Our Ranks? 🪄
This magnificent gathering is unlimited! While the main cast includes all college students across North and South Carolina, we welcome attendees even from Districts outside our Carolinas realm—it's truly an open invitation to the Ozians and beyond. Your favorite Kiwanians, Faculty/Staff Advisors, and other cherished Kiwanis Family members are all invited to join the fun in the Emerald City. There is absolutely no limit to the number of students who can attend from the same school; the more the merrier! However, only those students who are Circle K International dues-paid members from a chartered Carolinas CKI school in good standing (meaning a club has 15+ members or 10+ members for two-year colleges or those with enrollments under 5,000) are permitted the magical right to vote, run for District Office, or submit awards.
🗓️ One Swankified Weekend 🗓️
Prepare to begin this truly magical convention by stepping into our own Emerald City at the Hilton Charlotte Airport (2800 Coliseum Centre Dr, Charlotte, NC 28217)! The curtain rises for registration anytime between 4:00 p.m. and 6:00 p.m. on Friday, a window designed to ensure a smooth, unapologetically exciting arrival. The grand spectacle of our weekend continues until the final call to depart, which rings out after 12:00 p.m. departure on Sunday—giving our Ozians plenty of time to say their farewells and become changed for the better. We must note, however, that while we provide the spectacular venue, each student is solely responsible for their own transportation to and from school, so plan your journey to avoid any wicked delays!
💰 The Price of Popularity: Investing in Our Magic 💰
Registration Costs (Check or Venmo only w/o purchase protection):
- Quad Room: $250 per person - A room with 3 other guests (total of 4 ppl)
- Triple Room: $285 per person - A room with 2 other guests (total of 3 ppl)
- Double Room: $350 per person - A room with 1 other guests (total of 2 ppl)
- Single Room: $525 per person - A room with 0 other guests (total of 1 per)
Payment must be received by January 16, 2024. If payment is not received by January 16th the registration is subject to cancellation.
If Paying Via PayPal (added fees apply):
- Quad Room: $260 per person - A room with 3 other guests (total of 4 ppl)
- Triple Room: $300 per person - A room with 2 other guests (total of 3 ppl)
- Double Room: $365 per person - A room with 1 other guests (total of 2 ppl)
- Single Room: $550 per person - A room with 0 other guests (total of 1 per)
Important Information
Included in the registration fee is:
- two nights’ stay at Hotel
- three meals (Saturday Breakfast, Saturday Lunch, and Sunday Breakfast)
- meeting space
- parking at hotel
- conference materials
- conference t-shirt
- other general materials and supplies
Full payment must be made by the registration deadline (January 16) or you are subject to potential cancellation.
If you want to register after January 16th you must Contact District Administrator Jennifer Hethcox to check for availability. She can be contacted via email at Jennifer.Hethcox@carolinascki.org or via phone/text at 803-447-9833.
Payment Information
We will accept personal/school checks/money orders, PayPal, or Venmo payments.
Paying by VENMO - friends/family payment only please
The VENMO account is listed as @CarolinasCKI. Payment must be received within 24 hours from request or subject to be cancelled from the event. Lack of payment does not represent a cancellation however if not received by specific deadline, the price will increase no mater when the registration was received.
Paying by PayPal
If choosing to pay via PayPal, a 3.5% fee will be added to the payment.
If you select PayPal there will be an additional 3% +fees added to payment.
Paying by Check
- Make checks payable to: Carolinas District of Circle K International
- Mail payment to: District Administrator Jennifer Hethcox
- 149 Misty Oaks Place, Lexington, SC 29072
Checks must be postmarked by January 16th.
Questions? Contact Jennifer Hethcox at 803-447-9833 (text or call)
If you need a receipt or an invoice, contact District Administrator Jennifer Hethcox.
Cancellations/Refunds:
Cancellation requests must be received in writing to District Administrator Jennifer Hethcox. Cancellations made prior to January 16th will be refunded in full minus any fees that were accrued. There will be a $100 deduction per registration for cancellations made between January 16th - January 20th. Cancellation requests postmarked on or after January 20th will not be honored.
If you have questions, contact District Administrator Jennifer Hethcox @ 803-447-9833 or via email at Jennifer.Hethcox@carolinascki.org