Please read the information provided below before beginning your event proposal.
Verify the room is available;
check the Google Music/Music Building calendar before proceeding.
Event Title
Consistency in naming events is extremely important. The event title you provide us in this form is used on Google Calendar, 25Live, the Casper College website, and the School of Fine Arts and Humanities website. In order to avoid confusion the event title is to be consistent on all platforms. You can always make changes to this form as you finalize details of your events.
Event Description
Be as detailed as possible when filling out the event description. The description you provide us will be used on the various platforms, including social media, to advertise events. The more information you provide in the event description section the more enticing the event will be.
Additional Information
Please share any details you think are important for the office staff to know. If you envision intricate stage or lobby decoration (beyond the usual risers, chairs and stands) please idicate your visions. Please include explicit details including dates, times, assets, equipment, locations, work orders, etc. you need.
Publicity
The Office of Public Relations may provide publicity for the event. Please utilize their ticketing system to request press releases, postcard and other mailings, posters, programs, etc. Copy and Paste your event title and event description from this request into your PR ticket request.
The office staff can help with social media posts; email us if that is something you wish to utilize.
Programs
Programs are requested through the Office of Public Relations (PR) using the ticketing system. PR has self-service tools you can use to create your own programs, posters, flyers, etc. If you would like Kat to help you with that process please communicate with us two weeks prior to the event.
Video Recording
Each faculty member has been assigned a 16GB SD card for the purpose of recording his or her concerts, recitals, and studio classes. Please make sure that the primary stage assistant working your event has the SD card prior to the event. Office staff will upload video files to Google Drive following the event and return your SD card to you.
Audio Recording
Audio recording is to be secured between the event requestor (you) and Larry Burger. Although the office staff alerts Larry to events requesting audio recording, it is the responsibility of the event requestor to communicate directly with Larry.
Stage Assistants are neither trained nor permitted to operate the sound board, run cable, set mics, etc.
Lighting
Lighting presets are available for your events. If customized lighting is needed, it is the responsibility of the event requestor (you) to email Chontelle Gray when this event proposal is submitted. It is best to forward the confirmation email you receive upon submission so that Chontelle has all of the essential information about your event.
Stage Assistants
Depending on the student's availability, a music work study student may sign up to be a stage assistant for events requesting it. Once the work study agrees to work your event, he or she will notify you via email. A stage assistant may not be available.
Piano
It is the responsibility of the person submitting this request to move the piano to the stage and return it to the garage at the conclusion of this event.
Guest Speaker Policy
Non-affiliated Speaker Form. College employees or student clubs or organizations use this form to provide notification and request approval of a non-college affiliated speaker to speak on campus at least 30 days prior to the event. The applying employee or student club or organization is the organizer and responsible for the speaker’s conduct.
This Event Request is now shared with the School of Fine Arts and Humanities Dean to ensure compliance with necessary form submissions, budgeting, asset management, event planning, and public relations coordination.
Please email Tabitha if any questions or concerns arise.