ACKNOWLEDGMENT of RISK and RELEASE of LIABILITY

PLEASE NOTE: Participant waiver must be filled out and signed by a Parent or Guardian if the participant is under the age of 18 years. This form also requires a witness to sign, witness must be over the age of 18 years & different to individual signing as the participant or for the participant. Please contact Nicole Langman @ 705-345-9689 if you have any questions. 

The undersigned participant acknowledges that disclosing any pre-existing medical, physical, mental health, or cognitive conditions, injuries, allergies, or other concerns that may affect their ability to safely participate in activities at Langman Farms is important for their safety and the safety of others. The participant further understands that failure to provide such information may increase the risk of injury to themselves or others and agrees to inform Langman Farms staff of any such conditions prior to participation. All information provided will be kept confidential between Langman Farms' staff. 

TO:  NICOLE, BEN & RICK LANGMAN operating as LANGMAN FARMS & EQUESTRIAN CENTRE their directors, employees, officers, volunteers, business operators, and site property owners (all of them collectively called the HOST). Without limiting the generality of the foregoing, “Equine Activity” includes but is not limited to trail rides or riding instruction provided by the HOST to the Participant.

On my behalf and/or on behalf of any minor children participating in these activities, who are under my care & control while visiting the FARM, I agree to the following:

1.  I Understand there are Inherent DANGERS, HAZARDS and RISKS, (collectively called RISKS) associated with Equine Activities and injuries resulting from these “RISKS” are a common occurrence.

2.  I Acknowledge that the Inherent “RISKS” of Equine Activities mean those DANGEROUS conditions which are both integral & ancillary of incidental to Equine Activities, including but not limited to:

• The propensity of any equine to behave in ways that might result in injury, harm or death to persons on or around them and to potentially collide with, bite or kick other animals, people, or objects.
• The unpredictability of an equine’s reaction to such things as sounds, sudden movement, tremors, vibrations, unfamiliar objects, persons or other animals and hazards such as subsurface objects.
• The potential for other participant(s) to act in a negligent manner that might contribute to injury to themselves or others, such as failing to act within their ability or to maintain control over an equine.

3.  I Further Acknowledge & Accept that there may be unforeseeable risks & I hereby voluntarily assume all of the foregoing risks of the possibility of personal injury, death, property damage or loss with respect to myself or any minor children who are under my care & control while visiting the FARM resulting from my participation in Equine Activities.

4.  I Acknowledge that it remains my Sole Responsibility to act in such a manner as to be responsible for my own safety and to Participate Within My Own Limits. I agree to wear soft sole boots with a 1” heel and an ASTM/ SEI Certified riding helmet while participating in Equine Activities.

5.  I Acknowledge the FARM is not responsible for any slips, trips, or falls that may occur on the property. All individuals enter and use the facility at their own risk and are expected to exercise caution at all times.

6.  I Acknowledge & Accept that I am Solely Responsible for any guests or visitors I may bring to the FARM, whether minor or adult. I further accept to ensure guests follow all facility rules and safety guidelines at all times. The FARM reserves the right to ask any guest to leave the property if policies are not being respected.

7.  In addition to consideration given for my Participation in Equine Activity, I and my heirs, executors, administrators and assigns (collectively called my “Legal Representatives”) agree:

• To Waive All Claims that I might have against the “HOST”; and
• To Release the “HOST” from Any and All Liability for any loss, damages, injury, or expense that I or my “Legal Representatives” might suffer as a result of my Participation due to any cause whatsoever including any NEGLIGENCE ON THE PART OF THE “HOST”; and
• To HOLD HARMLESS AND INDEMNIFY THE “HOST” from any and all liability for property damage or personal injury to any third party which might result from my Participation in Equine Activities.

Before signing this form, I read it (as indicated by my initials above) and I stated that I understand it. I know that signing this form, waives certain legal rights I or my child or my “Legal Representatives” might have against the “HOST”.

At Langman Farms, we are committed to fostering a safe, respectful, and positive environment for all athletes, coaches, parents, and spectators. This Code of Conduct is designed to guide behavior, promote sportsmanship, and ensure the well-being of our equestrian community.

General Principles for All Members

1. Reporting Concerns: Any grievances, concerns, or unsafe situations should be reported promptly to a Langman Farms team member.
2. Avoid Gossip: Refrain from spreading rumors or engaging in negative conversations about athletes, coaches, or staff.
3. Privacy & Media:
   1. Always seek permission from an athlete’s coach or instructor before recording lessons.
   2. Protect the privacy of all athletes, do not post any photos or videos that have other athletes in it. If you are unsure, prior to posting photos or videos on social media ask Nicole Langman for approval (send to 705-345-9689).
4. Respect for Langman Farms’ Image: Uphold a high standard of professionalism and conduct that reflects positively on the farm and our community.
5. Respect the intellectual knowledge and instruction provided by your coach. If you choose to record or post a video from a lesson on social media, do not include the audio from the lesson. This helps protect the coach’s teaching methods, instruction, and intellectual property.

Sportsmanship & Fair Play

• Compete fairly and adhere to all rules of the sport.
• Demonstrate respect for opponents, officials, coaches, and teammates.
• Accept victories and losses with dignity.

Safety

• Ensure a safe, non-violent environment for all participants.
• Physical abuse, verbal abuse, bullying, or threats are strictly prohibited.
• Commitment to preventing hazing and unsafe behavior at all times.

Horse Welfare

• The wellbeing of our horses is our top priority:
• Horses must be handled calmly and safely at all times.
• No harsh treatment, excessive force, or neglect will be tolerated.
• Report any signs of illness, injury, or distress immediately to staff.
• Only Langman Farms’ team members may feed or medicate horses. If you wish to give a horse a treat, please ask a team member first. NO feeding any horses not owned by Langman Farms.
• Follow all barn-specific turnout schedules, if you are unsure of where a horse is to be put after a lesson, please ask a team member.

Commitment to Participation

• Arrive punctually for lessons and events.
  1. For lessons, all athletes are to arrive 30 mins prior to their scheduled lesson time. This allows time for athletes to prepare their horse’s tack/ horse for lesson time.
• Show dedication to improving skills and knowledge of the equestrian sport.
• Come prepared mentally and physically for each lesson or activity.

Coach Code of Conduct

All Langman Farms’ coaches and instructors are committed to:

1. Athlete-Centered Focus: Prioritizing the emotional and physical well-being of athletes over winning or progressing.
2. Mentorship & Safety: Maintaining a safe training environment, educating athletes on rules, and preventing hazing.
3. Professionalism:
   1. Avoiding profane language or inappropriate relationships with athletes.
   2. Modeling respectful behavior at all times.
4. Communication: Maintaining open, clear, and professional communication with parents and athletes.

Parent/Spectator Code of Conduct

• Let Coaches Coach: Avoid coaching from the sidelines or interfering with instruction.
• Positive Support: Encourage all athletes, and focus on effort and growth rather than only results.
• Facility Care
  • After each lesson, ensure to put any tack and equipment in its proper place and clean up any areas you worked in (i.e. crossties, arena, driveway.)
  • Dispose of waste in designated areas, NO hair, fur or garbage in the manure buckets. Our manure piles get spread on fields.
  • Report any damage or maintenance concerns promptly.

Langman Farms Policies

Safety

• Any individual who will be around the horses will wear closed toe shoes.
• Athletes under the age of 15 years must be supervised by an adult over the age of 18 years.
• ASTM/SEI-approved helmets must be worn while working around the horses/ while mounted.
• Do not approach or handle unfamiliar horses without permission.
• Parent’s of athletes are not to handle any horses until a Langman Farms’ team member has provided approval. This is to ensure the safety of all people and equines.   
• Keep gates and stall doors properly secured to avoid any horses getting loose.

Payment

Lessons are invoiced at the following intervals:

• Monthly: invoices will be sent on the last Friday of each month for the month following.
• Pay-as-you-go: invoices will be sent the morning of the scheduled lessons.

Lesson payments are required in full prior to participation. Failure to submit payment in advance may result in the suspension of scheduled lessons until payment has been received.

Payment types:

• E-transfer: langmanfarms@hotmail.com – please include invoice # and athlete’s name in the notes of the e-transfer.
• Cheque: Made out to Langman Farms & Equestrian Centre - please include invoice # and athlete’s name in the notes of the cheque.
• Cash: Place in an envelope, please write invoice # and athlete’s name on the envelope. Place in the money box located in front of the office.

Cancelation/ Rescheduling

Monthly block lessons are reserved as a weekly time slot for the athlete. If an athlete is unable to attend all of their scheduled weekly lessons for the upcoming month, please notify Nicole by email at langmanfarms@hotmail.com prior to the last Thursday of the current month.

If notice is provided by the deadline, the athlete’s lessons for the following month will be billed on a pay-as-you-go basis rather than as a monthly block. This option is intended to accommodate families who know in advance that they will be unable to attend each weekly lesson and eliminates the need for individual lesson cancellations.

Lessons will not be rescheduled or made up if an athlete is unable to attend for any reason, including illness, injury, vacation, scheduling conflicts, or other personal circumstances.

If a lesson must be canceled by the Langman Farms & Equestrian Centre team due to weather or other unforeseen circumstances, a make-up lesson will be provided.

The make-up lesson will be offered on one designated make-up date, and this will be the only date available for the missed lesson. If the athlete is unable to attend the designated make-up date, no additional make-up lesson or credit will be provided.

We appreciate your understanding and cooperation as we work to maintain a consistent and fair lesson schedule for all of our athletes and families.

Visitors & Guests

• Guests are the responsibility of the host client.
• NO dogs are permitted on Langman Farms property.

Emergency Procedures

• In case of emergency, notify a team member immediately.
  1. Find the Langman Farms’ Emergency Action Plan in the barn, in the tack room.
• Do not intervene in emergencies unless instructed by a team member or are qualified to assist.

Enforcement

Violations of this Code of Conduct or any Policies may result in sanctions or removal from Langman Farms programs and facilities, at the discretion of Langman Farms’ administrators.

Thank you for your commitment to helping us uphold the high standard of care that all of our athletes deserve both human and equine.

Athlete Image Use Consent

I hereby grant premission to Langman Farms & Equestrian Centre to capture, use, reproduce, and publish photographs, video recordings, and other visual media in which I may appear.

I understand and agree that these images and recordings may be used for promotional, marketing, and informational purposes, including but not limited to:

• The Organization’s official website.
• Social media platforms (such as Instagram, Facebook, TikTok, and similar platforms)
• Digital and print marketing materials

I acknowledge that:

1. The images and recordings may be edited, modified, or combined with other content at the Organization’s discretion.
2. I will not receive compensation for the use of these images or recordings.
3. The Organization retains full rights to the media and may use it indefinitely unless I withdraw consent in writing.

I release and discharge Langman Farms & Equestrian Centre from any claims, demands, or causes of action related to the use of these images and recordings, including any claims for defamation, invasion of privacy, or infringement of moral rights.

This consent is given voluntarily and may be withdrawn at any time by providing written notice to Langman Farms & Equestrian Centre. Withdrawal will not apply to materials already published or distributed.

Acknowledgement of Code of Conduct & Policies

All athletes are required to read and sign the Code of Conduct and Policies prior to participating in any activities at Langman Farms. This requirement applies to all participants, including those under the age of 18. A parent or legal guardian must also sign on behalf of any minor.

I acknowledge that I have read, understood, and agree to abide by the Code of Conduct and Policies set forth by Langman Farms and Equestrian Centre. I understand that these policies are in place to ensure the safety, wellbeing, and positive experience of all athletes, horses, staff, and visitors.

I agree to follow all rules and guidelines, and I understand that failure to do so may result in suspension or termination of lessons, or access to the facility.

By signing below, I confirm my commitment to upholding these standards.