Wildcat Club Check Request Form 2025-2026

Date *

Enter the date you are filling out this form.

Requested By*

First NameLast Name

Email*

Cell Phone Number*

Please enter a valid phone number.

Payable To (individual or vendor name)*

If payable to a vendor, please enter the name exactly as it appears on the invoice.

Vendor Invoice Number (if applicable)

Only fill in if we are paying a vendor directly.

Name of Sport*

Expense List*

	Date (MM/DD/YY)	Vendor	Purpose/Use of Funds	Account Check is to be Paid From	Receipt Sub-Total (Amount w/o taxes. See *note below)	Reimbursable Tax (See **note below)	Reimbursable Total
1
2
3
4
5
6
7
8
9
10

***Remember Wildcat Club does NOT reimburse tax for non-resale items or State Hotel tax. City/Local Hotel tax can and will be reimbursed. No exceptions***

*Reminder – taxes are ONLY reimbursed for items that will be Re-Sold (ie concessions). Even if you had to pay the Sales Tax, it will NOT be reimbursed. Please use the WCC Tax Form found on our website when making purchases to prevent paying taxes. **

**Again, this is only for items that will be Re-Sold or LOCAL Tax at a hotel. Per Texas Law, Educational Entities are exempt from state hotel tax, but not local hotel tax. Please see the exemption form on our website.

Total Amount of Check (excluding taxes for non-resale items and State Hotel taxes)

this is auto-calculated from above

Any notes for the Treasurer on this Check Request?

If “Fundraiser” or “Other” is selected as the "Purpose of Funds" this box becomes required. Please give details on the “Fundraiser” or the “Other” use of funds here. If you have any special requests (need by date, etc.) please indicate that here, but again, not required.

Approved Wish List Upload*

This box will only populate and will be required if “Wish List” was selected as the "Account to be Paid From" in the table above.

Receipt/Invoice Upload*

Can be a pdf, doc, docx, xls, xlsx, csv, txt, jpg, jpeg, png, gif file. Please make sure the entire invoice (vendor, total, etc.) is visible. All receipts MUST BE itemized!

How would you like to receive your check?*

Mail it directly to vendor (we will only mail checks to vendors, not LHHS parents or staff)Text me to pick it up at WCC Treasurer's HousePick up at LHHS Staff Mailboxes (reserved for LHHS Staff Only)

Vendor Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Cell Phone Number

Please enter a valid phone number.

Email me when the check is delivered to LHHS

example@example.com

Coach's Email Address for Approval*

example@example.com

Parent Advisor's Email Address for Approval*

example@example.com

Wildcat Club Email Address for Approval

example@example.com

Wildcat Club President Email Address for Approval (only if request is over $2,500)