EVENT / GATHERING FORM

EVENT / GATHERING FORM

Woot woot! Let's have some FUN at Life!
This form is primarily for events/gatherings that require assistance with promotion to the church body. If you are planning a meeting/gathering that does NOT require promotion, please use this form: Meeting (No Promo) Form

Please Note- Specific wording in promotion - If you have specific, descriptive words, phrases etc that you would like used in the promotion of your function, please make sure to enter that on this form! Also, please remember that Life Church has the final edits in promotional wording. It is our desire to partner with you to accurately communicate your event to the body!

Questions? Don't hesitate to reach out to: ministries@lifechurchsalem.com Office# 503.362.0362
EVENT TYPE
Type of Function (ie: Fundraiser, Community gathering, Workshop, Class, Training)

Your Name

First NameLast Name
Phone Number:
Format: (000) 000-0000.
Your E-mail
example@example.com
Secondary E-mail
example@example.com
Are you working alongside another Ministry or Staff person for this event? (someone who can answer questions or make decisions regarding the event if you are not available)
Name & Contact Information of Co-Lead / Staff person (If applicable)

Suggested Function Name
Ministry/Organization Name:
Date of Function

MonthDayYear
Date
Purpose of Function? (Fundraiser, build community, teach/train re: _____ etc.)
What do you want this event to accomplish or provide to attendees?
Is this Function ON or OFF the LIFE CHURCH Campus?
Set Up - Access time needed to the space before the function:

Hour Minutes

AM/PM Option
Start Time of Function (will be advertised)

Hour Minutes

AM/PM Option
End Time of Function (not always advertised)

Hour Minutes

AM/PM Option
Clean Up- Time you will be done / out of building:

Hour Minutes

AM/PM Option
If this is a multi-day event (example: 2 day workshop, weekend retreat) please list additional dates & times
Include both date and Start/End times for the subsequent days
What Age of attendees is welcome? (NOT including childcare)

Other
Are you providing childcare? If yes, for what ages? Please provide details (Name of person overseeing the childcare, cost per child, donations, free, etc.)
Is there a cost to attend this event?
Number of attendees? (approximately, for on-campus events)
If this is an event requiring travel (retreat, concert, conference, etc.) Please list address, location details, overnight, etc.) and travel arrangements if any.
If YES, how much & what will the costs go towards? (registration fee, food, accommodations, etc.)
When is FULL /FINAL payment due by:
Will your Ministry/Organization be providing partial or full scholarships for attendees who need financial help?
Ministry Note: Please be sure to check with Bookkeeper regarding your available funding before determining your scholarship availability.
Please see the Ministry Leader's Handbook for detailed information regarding food & snack purchasing for your function. Any requests for Church staff to shop for you must be made AT LEAST 7 days prior to your event with a DETAILED list of items.

If you're submitting this form prior to knowing quantities needed, please use the Update/Request form located on the LCI page for Ministry Leaders.
Food shopping- Will food be offered at your function?
TYPES OF FOOD OPTIONS FOR VARIOUS TYPES OF MEETINGS
Indicate: AM Meet /PM Meet/full Meal/ HOW MANY PEOPLE

Check box items you desire for your meeting: We will accommodate best we can

Rows	Food Options Coffee/water	muffins/bagels AM/PM	Fruit	cheese sitcks	Nuts	Veggie Tray PM	cookie type item PM	Full Meal Shopping list included
AM Meeting Snacks
Afternoon Meeting Snacks
If Doing Full Meal Indicate

If full meal and the office is shopping: List items and quantities for size of meeting.
WILL YOU NEED PROMOTION OF YOUR FUNCTION TO THE CHURCH BODY/COMMUNITY?

TITLE you would like for this function, OR leave blank if you would like us to create the name. - Please be specific - not just "bible study" or "workshop". (NOTE: we may consult with you regarding the title of the event.)
Event DETAILS - Please provide details that can help us. Why are you doing this event? Is there a guest speaker? What can people expect? Type of food? etc.
PROMOTION & MARKETING - Life Church has many ways we promote events, gatherings etc! Included but not limited to: The Weekly Email, Sunday Announcements, Social Media & more. Your function will be promoted through our process. Please select any additional items needed:

Other

File Upload if needed:

Cancelof
(For Office use ONLY- Additional Notes/ updates)
Should be Empty:

Rows	Requested	Quantity
Multiple Rows of Chairs
6 Foot Rectangle (seats 6 - 8)
8 Foot Skinny (Classroom seating. seats 4.)
Small Round Tables (seats 4-5)
Small Square Card Tables (Seats 4)