2026 FMF TRADER APPLICATION FORM

2026 FANTASY MEDIEVAL FAIR TRADER APPLICATION

Journey into a realm of myth and magic at the Mount Gambier Fantasy Medieval Fair! Held at the Mount Gambier Showgrounds, this two-day event celebrates all things medieval and fantastical — from knights and fair maidens to dragons, sorcery, and enchanted wares. Step back in time and immerse yourself in a weekend of themed entertainment, artisan markets, delicious food, and family-friendly fun. A favourite on the local events calendar, the Fantasy Medieval Fair draws visitors from across the region and beyond, with growing community support and a passionate audience of history and fantasy lovers. If you’d like to be part of this magical event and bring your products, food, creations, or entertainment to life, please complete the Expression of Interest form below. We’ll be in touch if a site is available and suitable for your offering.
YOUR DETAILS
Business Name*
Contact Name*

First NameLast Name
Email*
Phone Number*
Postal address*
STALL DETAILS
Which trading site are you applying for? (Prices include a 2-day trading period.)*

Indoor 3x3m $200Indoor 6x3m $300Outdoor 3x3m $100Outdoor 6x3m $145Outdoor Food 3x3m $175Outdoor Food 6x3m $275Outdoor Alcohol T/Away 3x3m $200Outdoor Alcohol T/Away 6x3m $300Tavern Alcohol 3x3m $500Tavern Alcohol 6x3m $700
If you’re requesting an indoor site, will you be setting up a gazebo inside?

YesNo
Power is available $20 per trader. Do you require power?*

YESNO
Tables are available to hire at a cost of $15 each
Please indicate if you require one or more tables so we can allocate them in advance. Limited numbers available.
Please list the items you plan to sell at the Fantasy Medieval Fair (dot points preferred):*
Briefly describe your business for social media promotion (this may be copied and pasted for advertising):*
Please attach an image of your products for use on social media.*

Accepted file formats: GIF, JPG and PNG
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Facebook page link:*
Please post link not just business name (to be used for promotional purposes).
Other social media/website links
How do your products relate to the Fantasy/Medieval theme, and how will you present your stall to align with this theme?*
To help bring the magic to life, we encourage all traders to decorate their stalls in line with the Fantasy/Medieval theme. We also run a Stall Presentation Competition — one indoor and one outdoor trader will each win 50% off their site fee for the 2027 Fair!
FOOD TRADERS
SA FBN Number - Stall holder selling food are required to have a business notification number which can be obtained from www.fbn.sa.gov.au List your business number below:
Food business number
PUBLIC LIABILITY INSURANCE
Date Insurance Expires:*

DayMonthYear
Upload a copy of your Public Liability Insurance:*

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ADDITIONAL INFORMATION
Limited camping is available on-site, with access to showers and toilets. An additional fee of $50 per night for two people will apply. Will you require camping?*

YESNO
If camping, please select which nights:

FridaySaturdaySunday
The Limestone Coast Festivals and Events team raises funds for this event through a fair raffle. Would you be able to donate any items for the raffle?*

YESNO
Would you like to participate in this year's Treasure Scrolls/Map? (Please note that selecting 'yes' does not guarantee selection.)*

YESNO
Additional trader passes are available for $5 each:
Trade sites include two 2-day passes for 3x3m sites & four 2-day passes for 6x3m sites. Additional 2-day passes can be purchased for $5 each.
AGREEMENT
Please note:
Stalls will be allocated in order of registration & payment.
An invoice for full payment will be issued upon successful application.
Your site is NOT confirmed until full payment is received.
Please sign here*

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2026 FANTASY MEDIEVAL FAIR TRADER APPLICATION

YOUR DETAILS

STALL DETAILS

FOOD TRADERS

PUBLIC LIABILITY INSURANCE

ADDITIONAL INFORMATION

AGREEMENT