Party/Host Agreement

Thank you for hosting your private event/activity at Marblehead Parenting & Tot Club, located at: 

40 Tioga Way, Ste 350, Marblehead MA 01945

Please read, complete, and sign the information below within 48 hours of confirming your activity or at least 7 days prior to your scheduled event.

Event Timing Guidelines:

• Setup Access/Early Host Arrival – 30 minutes before the scheduled start time indicated on your reservation
• Event Start Time/Guest Arrival – the scheduled time on your reservation
• Party End Time/Guest Departure – the scheduled end time on your reservation (unless additional time is added in advance). Guests must begin to gather their belongings/shoes 10 minutes before party ends to ensure prompt end to party.
• Wrap Up/Host Departure – You’ll have 30 minutes from your party end time/guest departure to collect your items

Party Basics - Included in the Base Price ($350):

• Private use of our open play area for a full 90 minutes
• Access 30 minutes early to setup/decorate
• Up to 30 minutes post-event to pack up personal items
• Some time slots may be eligible for +30 minutes for $40
• Staff person onsite to assist with setup and post-party cleanup but is not allowed to handle food. They will be tidying during pizza/cake.
• Up to 20 children included for ages 0-6 (babies in arms not included). Older parties include 15 children.
  • Fee of $15/each child over 20. Absolute max of 25-30 children depending upon age.
• A 5% service charge will be added to your bill which will go toward staff.

 

Unless otherwise arranged/confirmed in advance, the host is responsible for all supplies, entertainment, activities, equipment NOT listed above.

Including, but not limited to:

• Balloons, themed party decorations, etc.
• Table covers, cups, plates, napkins, eating utensils
• Food, beverages, cake, candles, snacks, ice, condiments (Please note: we are a NUT FREE facility)
• Serving containers/bowls
• Beverage/ice bins
• Entertainment & supervision of kids/guests, etc.

Remember: We often have back to back parties, and require guests to leave in a timely manner, so Less Is More! 

As the Host, you agree to the following general policies: 

• You Assume Full Responsibility for Yourself & Your Guests: As the host of a private party in our space (while it is closed to the public), you assume responsibility for your guests, their safety and actions within the space, any interpretation of local laws (and public health mandates), and all of the items, food, and beverages you and your guests bring into the space. This includes any injuries that may occur while families use our play equipment (including play sets and bounce house).
• Shoes & Socks Policy: We are a shoes off (for everyone) and socks required (for adults) facility, so please let your guests know. If someone needs them, we have socks available to purchase for $2, let us know if you would like us to bill your guests directly or added to your bill.
• Allergy Aware/Nut-Free: We are a nut-free facility, please make sure the food and beverages you and your guests bring in the space are free of peanuts and other tree nuts (including almonds, hazelnuts, walnuts, cashews, etc... coconut is OK)
• Designated Food Areas: Food is only allowed in the designated "Party Room" and our front check-in area, it is not allowed within the open play area or classrooms.
  General Health & Safety: To protect everyone's health, we ask all guests (adults and children) to wash or sanitize their hands before they enter the space and if anyone has had signs of illness, fever or vomiting within 24hrs to please stay home.
• Capacity: Capacity is currently restricted to 20 kids (babies in arms not included in the total). Each child over 20 will incur a $15 fee (not exceeding 25-30 children depending on age. PLEASE LIMIT THE NUMBER OF CHILDREN OVER THE AGE OF 6 (as we are not designed for this age group). Older parties are booked at our discretion and will include 25 children.
• Parental Supervision: We require at least 1 responsible adult per child/family is required to be onsite at all times (at this time we can't allow "drop-off parties" or provide additional supervision).
• Safety & Facilities: Parents/guardians are responsible to supervise their child/children in the open play space at all times to ensure respectful use of toys/equipment and safe interactions with other children.  We want babies and toddlers to feel safe to explore, so we ask older kids to walk and be mindful of the younger ones. We ask you to help enforce a general NO RUNNING policy. 
• Damaged Property: As the host, you are responsible for the actions of your guests and any damages caused to toys, structures, equipment, furnishings or property of Marblehead Parenting LLC. Please ensure the safe and respectful conduct of all guests and as our staff member if you need assistance. We and our staff reserve the right to have anyone removed from the building for behavior we feel is disrespectful, unsafe, or generally inappropriate and to charge the host for any damages to the space.
• Diaper Changing: Please ONLY use designated changing tables/areas and diaper pails for diapering. Please place dirty diapers and wipes in a baggie before depositing them into the trash or diaper pails.
• DO NOT EVER FLUSH: diapers, wipes, diaper inserts, feminine products, paper towels or ANYTHING other than toilet paper in the common area bathrooms.
• Photo Release: MHP reserves the right to use photographs and videos taken during activities, events, classes, and open play for purposes of instruction, advertising and promoting Marblehead Parenting, LLC and its programs. If you do not wish to comply with this policy must notify staff prior to participation.
• Timeliness: We ask you to start wrapping up your party 10 minutes before your time is up. Please help your guests exit promptly at the scheduled end time of your party, so our staff can safely clean before the next scheduled group.
• Other Policies & General Waiver of Liability: By hosting, attending, or participating in an event or activity at Marblehead Parenting, the host and their guests agree to the terms, conditions, policies and general liability waiver posted on our website and printed/available for review at our front desk.
• NOTE: Once Confirmed, Party Deposits are NOT REFUNDABLE, however, if your party needs to be canceled or rescheduled due to COVID-related reasons/restrictions, we will do our best to issue a credit that can be used towards future services.
   

 

Updated: 05/02/2024 @ 11:00am