Property Management Owner Information
Please complete one form for each unit
1. Property Owner:
*
First Name
Last Name
Owner Email
*
example@example.com
Phone Number
*
-
Area Code
Phone Number
Additional Owner's Information:
First Name
Last Name
Additional Owner's Email (complete so auto reminders and important notifications are sent to all applicable owners).
example@example.com
Tax ID
*
XX-XXXXXXX or XXX-XX-XXXX
Preferred Monthly Payment Method
*
Please Select
Direct Deposit/E-Check
Paper Check
Hold Owner Funds
Owner's Mailing Address (can not be the Rental Unit Address)
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Complete W9 Form.
*
2. Rental Unit (Separate forms required for each unit)
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Street Address
Unit
City
State / Province
Postal / Zip Code
3. Development or Condo Building Name
If applicable
4. Unit Type
*
Single Family
Condo
Duplex
Multi-Family Apartments
Short Term Vacation Rental
5. Square Footage
*
6. Year Built
*
If built before 1978, does the home have any Lead Based Paint?
Please Select
No
Yes
Unknown
7. Number of Conforming/Legal Bedrooms
*
Must have proper egress, be 70sq ft or larger, have a closet, proper ceiling height
8. Number of Baths
*
.5 for a half bath
9. Advertised Rent Range Approved by Owner (ie $2500 -$2700)
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A $200 range is ideal
10. The home is currently
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Occupied by tenants with no plans to vacate
Occupied by tenants planning to vacate
Occupied by the owner
Vacant
11. When will the home be vacated?
*
12. How soon will the home will be ready for new occupants?
N/A if the home is currently occupied with no plans to vacate
13. Home Amenities (Check all that apply).
*
Refrigerator/Freezer
Dishwasher
Sink Disposal
Stand Alone Freezer
Gas Range
Gas Oven
Convection Range
Convection Oven
Electric Range
Electric Oven
Ice Maker
Wine Fridge
Microwave
Washer/Dryer - Individual Units
Washer/Dryer - Combo Unit
Washer/Dryer - Hook ups only
Central AC (please remove all window and portable units)
Built In BBQ
Sauna
Wet Bar
2nd Kitchen
Exterior Water Feature
Dehumidifier
Heated Floors
Built-in Speaker System
Alarm System
Fenced Yard
Pet Door
Nest System
Kegerator
Bidet
Hot Tub
Pool
Other
14. Parking (Check all that apply)
*
Private Garage
Private Driveway
Alleyway Parking
Carport
Street Parking - Metered
Street Parking - Free
Building Garage - Assigned Parking
No Parking Available
Building Garage - 1st com first serve
15. Parking - Notes on tenant parking.
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Assigned space numbers, # of cars that can comfortably park on the property, Parking Zones
16. Storage - Available for tenant use
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Onsite shed
Basement Storage
No Additional Storage
Other
17. Storage- Details on storage available to tenant.
Assigned storage rooms numbers or directions to the storage if located in condo building
18. Mailbox- Tenants must have access to their own personal box,
*
Single box- Keyless
Single box - Keyed (minimum of 4 mail keys/unit)
Community mail station - Keyed (minimum of 4 mail keys/unit)
No box - Delivered directly to the home
Other
19. Access- How will we access the property? (Select all applicable)
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House keys
Access key fobs (Owner must provide 1/bedroom + 2 additional for office use)
Garage remotes
Garage keys (Required for manual override on electric garages without man door access)
Building access codes, keypad
Garage door codes
Combination codes
Other
20. Access Notes. Please provide information, codes and instructions based on your answers above. Don't forget to include directions on controlled access buildings.
*
21. How and when will the keys be transferred to our team?
*
RMO office drop off, key exchange with agent, onsite concierge etc.
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22. Fireplace
*
Gas Fireplace(s)
Wood Burning Fireplace(s)
Wood Stove(s)
Pellet Stove(s)
None
Other
23. Fireplace Notes- If wood burning, when was the last time the chimney(s) were cleaned or serviced? If unknown or over 2 years, please plan to have the chimney inspected prior to listing the home.
24. Features of your home that make it special.
Info used in marketing
25. Your favorite community/neighborhood amenities and schools. Walkable parks, stores, restaurants etc.
Info used in marketing
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Pets
Did you know that almost 70% of potential renters have a pet? Ensure you are attracting the max number of prospects and allow pets. An additional $300 pet fee will be collected for each cat and dog classified as a pet. Keep in mind, we are unable to deny an applicant the right to have an approved service animal/ESA in the home regardless of your preferred pet policy. Deposits are not collected for these animals.
26. Check all approved pets
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Large Dogs (50 lbs+)
Small Dogs (Under 50 lbs)
Indoor Cats
Outdoor Cats
Caged Pets
Tank/Aquarium
No Pets
Other
27. Number of pets permitted?
*
Standard of 2
28. Restrictions - Please check with your insurance agent and HOA for information on restricted breeds and list below. Specific restrictions must be listed.
*
N/A if all pets are approved
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Landscaping
Landscaping - Tenants typically make poor landscapers and more than likely do not have the tools required to manage the lawn care. However, our lease requires tenants to maintain the lawn including mowing, weeding and watering when needed. If you'd prefer another option, specify below.
Tenant will handle the landscaping per the lease requirements.
Owner has a preferred landscaper and will include the landscaping in the Advertised Rent.
Owner would like RMO to handle landscaping and include in the Advertised Rent.
Landscaping is managed by the HOA
Landscaping is not required
30. Landscaping Company: Contact information, service days & frequency (If Owner is managing)
Name | Email | Phone | Service days & frequency
31. Will RMO process the landscaping invoices? If so, the vendor must be prepared to provide: W-9, proof of insurance and complete an LRPM Vendor Application
Yes
No
N/A
32. Gutter guards installed?
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Yes
No
33. Irrigation system?
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Yes
No
Homeowner's Association (HOA)
29. Landscaping Preference:
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Tenant handles per lease requirement
Owner manages and it's included in Tenant's Rent
RMO Manages and it's included in Tenant's Rent
HOA or Other Association handles landscaping
N/A
34. Is the rental managed by an HOA?
*
Yes
No
35. Has the HOA been notified and approved that the home will be a rental?
Yes
No
36. Homeowner Association - Please list all contact information.
37. Homeowner Association- Is RMO Required to notify the HOA of all move in and move outs?
Yes
No
38. What amenities/services are provided by the HOA?
Fitness center, pool, exterior maintenance, playground, park, etc.
39. Upload all HOA bylaws, rules and registration forms here.
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Utilities: GAS
40. Gas Provider
*
N/A if there is no natural gas service
41. How will Gas be billed?
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Account placed in tenant's name, tenant pays (common for most single family homes)
Included in HOA fees, owner pays.
Account stays in owner's name, owner pays. -Common for Multi-Family
No gas services this unit
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Utilities: ELECTRICITY
42. Electricity Provider
*
43. How will Electricity be billed?
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Account placed in tenant's name, tenant pays (common for most single family homes)
Included in HOA fees, owner pays.
Account stays in owner's name, owner pays. -Common for Multi-Family
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Utilities: WATER/SEWER
44. Water/Sewer Provider
*
45. How will water/sewer be billed?
*
Included in HOA fees, owner pays
Account stays in owner's name, owner pays. Included in the Advertised Rent.
Account stays in owner's name, Tenant pays a flat fee on their lease.
Account stays in owner's name, Tenant pays actual charges. Owner will have to email bills to water@rentalmanagementone.com
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Utilities: GARBAGE
46. Garbage Provider
*
47. How will garbage be billed?
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Account stays in owner's name, owner pays. (Fee included in advertised rent)
No garbage bill - Included in Taxes or HOA
Account stays in owner's name, Tenant pays flat fee on lease.
48. Garbage pick up schedule
*
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Home Warranty Information
Please note, due to delays in service and uncooperative nature of home warranty companies, we often find ourselves bypassing the HW to work with more cooperative and available vendors. Tenants cannot be expected to wait extended amounts of time for emergent needs like heat, ac, appliances etc. Should the homeowner choose to use a HW, they should be prepared to personally make contact with their provider and communicate the vendor's information with the RMO Maintenance Team.
49. Is there a home warranty in place
*
Yes
No
Maintenance Info & Systems
Help us understand how your home works.
50. Main water shut off location
*
51. Sprinkler system shut off valve location
52. Breaker box location(s).
*
53. Are all breakers properly labeled?
*
Yes
No
54. Heat Source (check all that apply)
*
Electric- cadet heaters
Electric- baseboard heaters
Gas furnace
Boiler
Propane
Other
55. Furnace Filter Size
*
example: 16x25x1, Furnace Filters will be provided with RMO's Tenant Benefit Package. If no replaceable filter - Type N/A
56. Hot water
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Electric
Gas
Boiler
Tankless, on-demand
Propane
Other
57. Plumbing - Copper, PEX, PVC. Any known issues?
*
58. Electrical- Age. Any known issues?
*
59. Roof/Siding- Age, Type or Shingle. Any known issues?
*
60. Windows - Age. Any known issues? Check locks and screens.
*
61. Septic System?
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Yes
No
62. Septic System - When was the last time the septic was pumped?
63. Is their carpet in the home?
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Yes
No
64. Carpet - When was the last time it was replaced?
65. When was the interior last painted?
*
66. Smoke Alarms
*
Hardwired with battery back up
10-year battery only
67. Carbon Detectors
*
Electric Plug In
Battery
Hard Wired
68. Please provide paint brands and colors of each room (include trim and cabinets if applicable)
69. Any known mold issues?
69. Any known lead in the home?
69. Any known pest issues in the home?
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Window Treatments - Are blinds or curtains included?
*
69. The owner would like to hire the RMO Vendors to manage:
*
The full preparation of the rental
A couple of items, the owner will take care of the rest
N/A, the home is ready or occupied, no maintenance required
70. I'd like RMO to manage the following maintenance items:
71. Ongoing Maintenance should be handled by: (check all that apply)
*
RMO Vendors when needed (Preferred vendors who are insured and give competitive pricing)
Owner will do his own maintenance - Includes repairs & Payments
72. I would like to be notified in advance of any repairs needed over the amount listed below: (In the event of an emergency, prior authorization does not apply)
Example $0-$2500
73. Does the home have a current Rental Certificate issued?
*
No, a rental certificate is not required in my city
No, but the Owner would like RMO to handle the Process
Yes, it needs to be transferred to RMO
Yes, the Owner will handle the Rental Certificate Process
If there is a Rental Certificate, when does it expire?
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Marketing
74. Can we post a FOR RENT sign in the yard if we determine that is needed?
*
Yes
No
75. Would you like Professional Hi-Res Marketing Photos?
*
No. RMO's Marketing Photos will be fine. (Included)
Yes, I would like Professional Photos and agree to the be billed for the expense. (Cost between $75-$150 depending on the size of the home)
No, I already have photos of the property. (Upload them below)
Upload Photos here.
Browse Files
By uploading photos, you confirm that you own the rights to these images and grant Rental Management the right to use them for marketing or any other purpose.
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76. You may print/download and review the standard lease agreement.
77. Special provisions you’d like included in the lease. ie. HOA guidelines must be followed. Fireplace is decorative and not for use. List any special cleaner/chemicals required for floors or countertops. Some homeowners find it beneficial to leave set of instructions in the home for the new tenants (laminated or in a binder).
N/A if the standard lease covers everything
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Insurance
Please contact your insurance company and add Rental Management One, LLC as "Additional Insured" with the address listed below. A copy of the policy is required before we can begin managing the property.
78. Upload a copy of the Insurance Policy listing Rental Management One, LLC, 26261 Evergreen Rd. Suite 540, Southfield, MI 48076 as ADDITIONALLY INSURED.
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79. I would like RMO to pay the following expenses: (check all that apply)
Property Taxes (statements will need to be mailed to accounting@rentalmanagementone.com)
Insurance Premiums
Vacant Gas & Electric Bills
Vacant Landscaping/Snow Removal Bills
HOA Dues
Owner Acknowledgement
80. Form completed by
*
Please verify that you are human
*
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