Albany City Hall 24 Eagle Street, Rm 402 Albany, NY 12207

P 518.434.2032 Mayor Kathy M. Sheehan Director Alay Medina

 

Fallbany 2020

 

 

Dear Fallbany Pop-up Market Applicant,

The City of Albany presents the new 2020 Fallbany Pop-up Market Series, on Saturday September 19th, 26th, October 3rd and 10th, 2020 from 10:00 a.m. to 2:00 p.m.

 

The Office of Cultural Affairs is currently accepting applications from potential vendors to be included in the Art and Craft Fair series. Fallbany Pop-up Market features exhibits and work available for purchase from regional mixed media artists and crafters.

Attached you will find the application packet which contains the application policies and procedures as well as the new guidelines for vendor participation during COVID-19.

 

On behalf of the City of Albany, we look forward to receiving your application for the 2020 Fallbany Pop-up Market. If you have any questions regarding the application process, please contact the Office of Cultural Affairs at (518) 434-5416 or vendor@albanyny.gov.

 

  

Sincerely,

 

 Tyleigh Versocki
Program Aide
City of Albany Office of Cultural Affairs

2020 Fallbany Pop-up Market
Vendor Information

2020 Fallbany Pop-up Market
VENDOR INFORMATION

 

COVID-19 GUIDELINES

• Do not permit customers to spend an excessive amount of time near the booth or table.
• On-site sampling is not permitted. Pre-packaged samples may be provided to consumers for off-site consumption or at designated dining areas that conform to NY Forward food services guidance.
• Limit the number of customers permitted at the table at one time, allowing for proper social distancing.
• Set up display tables in a manner that allows for social distancing between consumers (e.g. do not create close or confined spaces with displays in a manner where social distancing cannot be maintained).
• Frequently clean and sanitize surfaces and other frequently touched points of contact, including point of sale terminals.
• Frequently wash hands with soap and water or use hand sanitizer containing at least 60% alcohol, if soap and water are not available. Gloves are recommended while handling products at the market.
• Pre-package raw agricultural products, such as apple, potatoes, onions, etc. to the greatest extent possible. All other foods, such as breads and baked goods, must be sold pre-packaged.
• Do not allow customers to place personal objects, such as reusable bags, money, purses, or cell phones, on vendor tables.

• Any vendor providing ready to eat individual meals/beverages are required to have a health permit
• Regular vendors have Mobile FSE permits and can vend at any event in Albany County
• If they do not have the FSE, we have a temporary FSE permit they would need to file out.

TIMELINE

FALLBANY Pop-up Market will be from 10:00am to 2:00pm.

Load-in time is from 8:00am to 9:30am.

September 19th - Swinburne Park October 3rd - Lincoln Park

September 26th - Ridgefield Park October 10th - Livingston Park

 

 

 

 

 BOOTH

• Booth space: 10' wide x 10' deep. All displays must remain within the confines of the space provided
• Artist to provide own water, tents, tables, chairs, weights and displays. Booth may not be level, bring leveling devices for dispalys. This is an outdoor event, be prepared for all types of weather.

 

2020 Fallbany Pop-up Market
Policies and Procedures

1. I agree that upon the sale of merchandise I will give a receipt upon request and will refund the full purchase price if a customer is unsatisfied with the quality of workmanship or if defects in materials or craftsmanship are found to exist.
2. My exhibit will consist ONLY OF MY ORIGINAL WORK.
3. The City of Albany will not be charging a vendor fee for this year only.
4. Only one business or organization may operate in each exhibit space; sharing of booth space with other businesses or organizations is prohibited. Booth/tent space may not be reassigned or sublet. Exhibitors may not distribute, display, or sell products, literature, or other items from any business or organization other than the one specifically contracted to rent the booth or tent space.
5. I agree not to hold the City of Albany, on whose property I exhibit my work, responsible for personal injuries or property damage, and I agree not to be party to any legal action against it.
6. I agree to pay Sales Tax on all sales directly to government authorities.
7. I will cause no damage to any of the parks nor deface city property in any way and I agree to reimburse the City of Albany in full for all expenses incurred in repairing any damage caused by me or my exhibit.
8. All exhibitor personnel, merchandise, fixtures, etc., on the premises are my own sole responsibility and I agree to indemnify and hold harmless the City of Albany, upon whose property I am exhibiting my work, from all liability stemming from their presence or their acts.
9. I agree to abide by all applicable state, federal, and local laws, and any rules and requests that the City of Albany may make from time to time for the safety and operation of this event.
10. I will leave my booth clean and free of refuse at the end of each day, and leave the premises in the same state and condition, reasonable wear and use excepted. I agree to comply with the September 1, 1992 New York State Separation Law when vending for the City of Albany. I agree to separate all my waste for proper recycling and disposal.
11. I am fully aware and agree that my permit may be revoked for infraction of the foregoing regulations, and realize that the penalty for not observing regulations is cancellation of my space and forfeiture of the booth fee.
12. Exhibitor shall not bring any animal or pet of any kind within the event, except any animal as defined as a service animal under the Americans with Disabilities Act (ADA); this includes vendor booth spaces.
13. Exhibitor must comply with City tobacco free-park legislation [Ordinance 38.52.14]. Effective January 1, 2015, all parks in the City of Albany are curb-to-curb tobacco-free. Smoking of any kind is prohibited.  Exhibitors in violation of this policy may be subject to fine and may face revocation of permit or termination of contract for events.