This form does not guarantee vending approval. Vendors must be approved by our committee before becoming official participants. We emphasize to the community that approved vendors should promptly pay to secure their vending space.  

Este formulario no garantiza la aprobación para vender. Los proveedores deben ser aprobados por nuestro comité antes de ser considerados participantes oficiales. Queremos informar a la comunidad que los proveedores aprobados deben pagar lo antes posible para asegurar su espacio de venta.

Scroll down and read this section in its entirety.

Once you have read please click on the checkmark below this section to confirm that you have read and agree to these terms and conditions.

❗️This is an all-ages event with kids under 12 years old free.

🕕 Festival Operating Hours:

- Saturday, October 12th: 12PM - 12AM
- Sunday, October 13th: 10AM - 10PM

📍Venue: Freeman Coliseum Grounds and Expo Hall
Address: 3201 E. Houston St. San Antonio, TX 78219

❗️ Please take note of the below: ❗️

● The Barbacoa & Big Red Festival, hosts, sponsors and the venue is not responsible and hereby disclaim any liability for any accidents, injuries or theft.

● We maintain the prerogative to cease booth operations should there be a violation of the stipulated rules.

● All vendors participating in the festival/venue are required to bring their own bank or purse containing an adequate amount of change and paper currency, as the festival/venue shall not be responsible for providing any currency exchange or cash services.

● If internet is required for your business to operate to accept credit cards, the vendor will need to have their own hotspot. The venue is not guaranteed to provide WiFi or if available, we nor the venue is responsible for the speed or any connectivity issues.

● Bring ALL of your setup (i.e. tables, chairs, tents, utensils, tools, power strips, power cords, etc.) The festival/venue will not provide or have any available on the dates of the event.

● Feel free to appropriately decorate your space within the containments of your area. Please do not set up outside the perameters of your area. 

● Please try to the best of your ability to direct your queue wait lines away from the high traffic flow of the festival, blocking neighboring booths, or fire exits.

● Absolutely NO obscenities, nudity, loudspeakers, un-authorized DJ set-ups, disturbing music, bullhorn/megaphones or anything visually or audio that will be a disruption to the event as it will NOT be tolerated. Please be professional and courteous. This is your first and last warning. If in violation, you may be asked to pack up and leave the grounds with no refund. 

● Depending on the booth type, a maximum of 5 people per booth at any given time will be allowed into the event for free. If your employees will be showing up after 10am, please coordinate with festival operations staff for help. Depending on the size of your operation, we can make exceptions for more employees at 8 maximum. Employees must have their vendor wristbands on at all times. 

● Vendors cannot skip Saturday and then come and setup/operate Sunday nor operate Saturday and skip out on Sunday. Vendors must be operating both days during complete festival hours.   

● Please assure the safety of your area. Be sure to cover any wires in walkways with a rug/mat or wire cover.

● Assure that liquids, oils, or grease leaks do not stain the concrete. (If a stain is found after cleanup, your business may be billed for the cleanup/removal of the stain). Please use caution. Cardboard, plywood or other means of approved material should be on the ground if you are a food vendor per rules of the health department regulations. 

🔴 🔌 Power will be available to those who require it. You will need to let us know what you'll need to plug in (required amps) so we can make sure that we're not overloading the power source. 

🔴 Food trucks: We ask that you bring a quiet generator to power up your operation. 

🔴 Absolutely no outside drinks for sale or personal use, all ice chests are subject to inspection! This is your only warning. Those who fail to comply will be ejected from the festival with no refund for vending space.

⚠️ Bexar County Fire Marshall requires all vendors to have a fire-extinguisher at their station. 🧯

⚠️ Food Trucks must carry a grease fire extinguisher in accordance with local laws.

⚠️ Food booths must have a plywood flooring with a roofing paper matrierial on top.

⚠️ Food vendors must have hand washing stations and a gray water holding container in accordinace with the health department. Please do not dump any grey water on the grounds of the venue property. 

⚠️ At the end of the festival, please clean your area to the best of your ability and dispose of trash in the proper receptacles. We do not have any place to drain grease. Please bring a container that you can transport grease in.

⚠️ Please remember vehicles will NOT be allowed in or out until after the official close of the festival. Our team will open any gates needed after all patrons have dispursed. 

☀️🌧 Both days of operation are a Rain or Shine event and refunds for vendors will not be given due to inclement weather. 

By following these measures above will ensure we all have a smooth and stress-free event.

Thank you for being a part of the Barbacoa & Big Red Festival! We look forward to having you!

If you have any questions, reach us at BarbacoaBigRedFestival@Gmail.com or your contact person from the festival.

Please check the boxes below this statement to acknowledge that you have read this in its entirety and agree to the rules and regulations. 

By affixing your signature below, you have voluntarily submitted your business for approval to participate as a vendor at the 12th Barbacoa & Big Red Festival.

Furthermore, you confirm that you have thoroughly reviewed the festival information sheet, rules and regulations. It is important to note that failure to comply with the following terms will result in the denial of your setup privileges and forfeiture of your vending space without eligibility for a refund.

You acknowledge and understand the rules and regulations set forth by the festival, venue, the City of San Antonio and Bexar County.

Vendors signing up must be operating both festival days. 

Following approval by the festival committee, the full fee payment must be remitted within 7 days. Should payment not be received within this timeframe, your designated spot will be forfeited, requiring you to reapply.  Deposits will not be refunded.

This agreement encompasses all pertinent terms and conditions. If you have any inquiries, kindly direct them to your designated festival representative.

Please be advised that each application will be thoroughly reviewed by the festival committee, and a notification email will be sent to inform you of your acceptance or rejection. 

 

Al colocar su firma a continuación, ha enviado voluntariamente su negocio para aprobación para participar como proveedor en el 12° Barbacoa & Big Red Festival.

Además, confirmas que has revisado minuciosamente la hoja de información, las normas y los reglamentos del festival. Es importante tener en cuenta que el incumplimiento de los siguientes términos resultará en la denegación de sus privilegios de instalación y la pérdida de su espacio de venta sin derecho a un reembolso.

Como proveedor, es su exclusiva responsabilidad proporcionar un generador de electricidad si es necesario. Usted reconoce y comprende las reglas y regulaciones establecidas por el festival, el lugar, la ciudad de San Antonio y el condado de Bexar.

Los vendedores que se registren deben estar operando los dos días.

Tras la aprobación del comité del festival, el pago total de la tarifa deberá remitirse en un plazo de 10 días. Si no se recibe el pago dentro de este plazo, perderá el lugar designado y deberá volver a presentar su solicitud.

Este acuerdo abarca todos los términos y condiciones pertinentes. Si tiene alguna consulta, por favor diríjala a su representante designado del festival.

Tenga en cuenta que cada solicitud será revisada minuciosamente por el comité del festival y se le enviará una notificación por correo electrónico para informarle de su aceptación o rechazo.