Marketing & Building Calendar Requests

Marketing & Building Calendar Requests
Before submitting your request here, please double check the Shelby calendar to make sure that no other scheduled events conflict with your event. If there is a conflict, check in with the person who owns the previously scheduled event and work out your plan before submitting the request.
This is a request for...

One Time Event (i.e. Funeral, Brews Eats & Beats, Simple Gifts, Bible Milestone, etc)Congregational Communication (i.e. vision, story, etc)Web updateDonation Drive / Community Partner etcOngoing Programming / Small GroupsOther
Title for Promotion
Point Person
Staff Liaison E-mail*
Required to allow you to make form edits in future.
Ministry Area, or on someone's behalf (name under other)

Child Learning CenterFaith Formation: Children/YouthFaith Formation: AdultFinanceWorshipOn behalf of Outside Organization (list in other)On behalf of Connect Group (list group in other)On behalf of Mount Olivet Community member (list who in other)MO Community PartnerOther
I added my event to the Shelby Calendar already.

YesNo, but I will do it.I need someone to teach me how.N/A: This promotion doesn't involve the use of building space.
Event Dates & Times
Event Time

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
Any additional dates/times?
Details - for someone who knows NOTHING about this
Can also be your web page update details, or blog post text etc.
Who is your intended audience?
Is registration needed for this event?*

YesNo
Registration Deadline
Registration Fees/Costs
Registration Fields Needed
Is this event also on Zoom? If so, what's the Zoom information, and who's running the Zoom?
Upload visual content (photos/graphics/images/maps) or written content (i.e. word docs) here

Upload Files
Attach any notes, images, files related to this request that will help make promotion successful. Cancelof
Anything else marketing or building needs to know about your event or your expectations for it?
What's the due date you have in mind for promotion?

MonthDayYear
Date
I need to make a set up request to reserve a room for my event.

YesNo

Setup Request

Fill out setup info for a promo request or reserve rooms for a calendar notice
Is this a multi-day event?

YesNo
If this event happens over multiple days, and/or there are multiple event set up required, please print this promo request, and attach each day/event set up to a yellow maintenance 1/2 page with each event day/set up separately. Please place completed forms in Ed Parker's box. Thank you!

Room #1
Room #1

Worship Center (450)Fireside Room (100)Music Room (75)Community Room (150)Fellowship Hall (160)Conference Room (75)Youth RoomClass Room 140Historic Chapel (80)KitchenRoom 150 (formerly Jungle Room)Living Room - Room 270 (2-10 people; room as is - no custom set up)Other
6 ft tables (qty) & chairs per table
8 ft tables (qty) & chairs per table
60" round tables (qty) & chairs per table
Rows of chairs - number per row?
Other Requirements

Laptop setup and connectedRegular Coffee PreparedDecaf Coffee PreparedBuilt-in Projector and ScreenPortable Projector and ScreenPodiumTV/DVDEaselPianoPortable DividersSound/Mic w/StandSound/Mic handheldEasel w/Flip ChartTableclothsOther
Additional Instructions
Describe setup: How do you want chairs or tables arranged?
Do you have a diagram? Scan drawing on printer and upload here.
Upload files

Upload Files
Attach any notes, images, files related to this request that will help make promotion successful. Cancelof
Heads up to communications/building staff for something planned in the future, but has no details.

Room #2
Room #2

Worship Center (450)Fireside Room (100)Music Room (75)Community Room (150)Fellowship Hall (160)Conference Room (75)Youth RoomClass Room 140Historic Chapel (80)KitchenRoom 150 (formerly Jungle Room)Living Room - Room 270 (2-10 people; room as is - no custom set up)Other
Room #2 - obsolete

Worship Center (450)Fireside Room (100)Music Room (75)Fellowship Hall (160)Conference Room (75)Youth RoomClass Room 140Historic Chapel (80)KitchenJungle RoomOther
6 ft tables (qty) & chairs per table
8 ft tables (qty) & chairs per table
60" round tables (qty) & chairs per table
Rows of chairs - number per row?
Other Requirements

Laptop setup and connectedRegular Coffee PreparedDecaf Coffee PreparedBuilt-in Projector and ScreenPortable Projector and ScreenPodiumTV/DVDEaselPianoPortable DividersSound/Mic w/StandSound/Mic handheldEasel w/Flip ChartTableclothsOther
Additional Instructions
Describe setup: How do you want chairs or tables arranged?
Do you have a diagram? Scan drawing on printer and upload here.
Upload files

Upload Files
Attach any notes, images, files related to this request that will help make promotion successful. Cancelof

Room #3
Room #3

Worship Center (450)Fireside Room (100)Music Room (75)Community Room (150)Fellowship Hall (160)Conference Room (75)Youth RoomClass Room 140Historic Chapel (80)KitchenRoom 150 (formerly Jungle Room)Living Room - Room 270 (2-10 people; room as is - no custom set up)Other
Room #3- obsolete

Worship Center (450)Fireside Room (100)Music Room (75)Fellowship Hall (160)Conference Room (75)Youth RoomClass Room 140Historic Chapel (80)KitchenJungle RoomOther
6 ft tables (qty) & chairs per table
8 ft tables (qty) & chairs per table
60" round tables (qty) & chairs per table
Rows of chairs - number per row?
Other Requirements

Laptop setup and connectedRegular Coffee PreparedDecaf Coffee PreparedBuilt-in Projector and ScreenPortable Projector and ScreenPodiumTV/DVDEaselPianoPortable DividersSound/Mic w/StandSound/Mic handheldEasel w/Flip ChartTableclothsOther
Additional Instructions
Describe setup: How do you want chairs or tables arranged?
Do you have a diagram? Scan drawing on printer and upload here.
Upload files

Upload Files
Attach any notes, images, files related to this request that will help make promotion successful. Cancelof

Room #4
Room #4

Worship Center (450)Fireside Room (100)Music Room (75)Community Room (150)Fellowship Hall (160)Conference Room (75)Youth RoomClass Room 140Historic Chapel (80)KitchenRoom 150 (formerly Jungle Room)Living Room - Room 270 (2-10 people; room as is - no custom set up)Other
Room #4- obsolete

Worship Center (450)Fireside Room (100)Music Room (75)Fellowship Hall (160)Conference Room (75)Youth RoomClass Room 140Historic Chapel (80)KitchenJungle RoomOther
6 ft tables (qty) & chairs per table
8 ft tables (qty) & chairs per table
60" round tables (qty) & chairs per table
Rows of chairs - number per row?
Other Requirements

Laptop setup and connectedRegular Coffee PreparedDecaf Coffee PreparedBuilt-in Projector and ScreenPortable Projector and ScreenPodiumTV/DVDEaselPianoPortable DividersSound/Mic w/StandSound/Mic handheldEasel w/Flip ChartTableclothsOther
Additional Instructions
Describe setup: How do you want chairs or tables arranged?
Do you have a diagram? Scan drawing on printer and upload here.
Upload files

Upload Files
Attach any notes, images, files related to this request that will help make promotion successful. Cancelof

Break

Building use request
I have a multi-day event or need multiple rooms for my event:*

Yes, multi-day eventYes, multiple rooms for eventNeither
Please select the room(s) you would like to request for your multi-day event. Marta will be in contact with you to dicuss the options. Understand that there may be conflicting events and adjustments might need to be made.
Please select the rooms you would like to request for your event. Marta will be in contact with you to dicuss the options. Understand that there may be conflicting events and adjustments might need to be made.
Rooms requested

Community Room (150ppl)Fireside Room (100ppl)Conference Room (65ppl)Youth Room (25ppl)Living Room (Room 270) (2-10 people)(no adjustable set up or tech; room use as is)Lower Level Conference - Room 140 (90ppl)Lower Level Room 150 (formerly Jungle Room)Lower Level Room 170Kids' Sensory SpaceKitchen - training and approval by staff member is required to use the kitchenClassroom/small group roomsUnsure - would like to consult on best optionMy event requires the use of the whole church/no other onsite events to be scheduled at the same time.
Preferred Tables
Chair arrangement
Chairs per row
Chairs per circle
Equipment

Regular Coffee PreparedDecaf Coffee PreparedBuilt-in Projector and ScreenPortable Projector and ScreenPodiumTV/DVDEaselPianoPortable DividersSound/Mic w/StandSound/Mic handheldEasel w/Flip ChartTablecloths
If you have other requests, please describe them here.

Thanks for completing your marketing request! If you have any questions regarding your request, please email Jessica at jjorgenson@moply.org.
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