Annual Update Summary

Overview: Per regulation § 205.406 of the National Organic Program Continuation of Certification, a certified operation must update their certification annually. The renewal for certification includes an on-site inspection of the operation’s practices and procedures by the certifier.

1. Operation Identity & Record:

What is the name of your certified farm or business? *

Legal Entity Name

What is your email address? You will receive a copy of this completed form for your records when finished.*

Email Address

2. Contact Information Update:

Does Organic Certifiers already have current contact information for your farm/business?

YesNo

Provide us with updated contact information for your primary and legal contacts below, if needed.

Primary Contact Information

	Provide Updated Information:
Name (First & Last)
Job Title
Email Address
Phone #
Mobile Phone #
Fax #

Legal Contact Information

	Provide Updated Information:
Name (First & Last)
Job Title
Email Address
Phone #
Mobile Phone #
Fax #

3. Organic System Plan (OSP) Information Update:

We've sent you a copy of the latest version of your OSP on file in the renewal email. Please review the OSP for accuracy and completeness to ensure the items listed and described in your plan are still current. This includes your review of the following:

Sites/acreage
On-site production practices
Products/Crops
Materials in use (cleaners, sanitizers, health inputs, fertilizers, pest control, etc.)
Facility maps and flow charts

Upon your thorough OSP review, please confirm one of the following:*

The OSP for my operation is accurate at this time.The OSP for my operation requires changes. I have updated my OSP to reflect these changes and will submit the latest version along with this form.

Submit updated OSP or supplemental documents here (if needed):

4. Certificate of Organic Production Update:

We've sent you a copy of the latest version of your Organic Certificate on file in the renewal email. Please review the Organic Certificate for accuracy and completeness to ensure the items listed are still current.

Upon your thorough Organic Certificate review, please confirm one of the following:*

The Organic Certificate for my operation is accurate at this time.The Organic Certificate for my operation requires additions and/or deletions.

If you have indicated that your Organic Certificate requires changes, please select the type(s) of changes required below:

I need to add products to my certificate.I need to remove products from my certificate.I need to add sites or facilities to my certificate.I need to remove sites or facilities from my certificate.I need to change the company name on my certificate.I need to adjust acreage for an existing site.None of these.Other

If you have indicated that your Organic Certificate requires changes, please briefly explain below:

Please advise:

If you are adding/removing a crop site(s), you will need to update your Sites List. You will need to provide a Site Information Sheet and Site History Affidavit for each new crop production site. Contact your Certification Specialist if you need assistance or call our main line: (805) 684-6494

Submit documents related to your Organic Certificate update here (if needed):

5. Organic Acreage Update (Required for Crop Scope):

Reminder: Your harvest and yield records must be available at inspection.

What is the total organic acreage needed for organic certification? If not applicable, type N/A.*

* Required for Crop Scope

6. Gross Organic Sales Update (Required for Handling / Livestock / Wild-Crop / Specialty Crop Scopes):

Reminder: Your gross organic sales records must be available at inspection.

How do you capture your gross organic sales for the 12 month-period?

Calendar year (Jan-Dec)Custom

If custom, you capture 12 months of gross organic sales fromenter month to enter month .

What is the total (or projected) gross organic sales/service sales for organic production during the last 12-month period described above? If not applicable type N/A.*

*Required for Handling / Livestock / Wild Crop / Specialty Crop Scope

7. Comments & Declaration:

If there is anything you would like to share with us about your certification needs and/or our services, please let us know here:

Reminder:

Failure to submit an Annual Update Summary & pay renewal estimate before the Anniversary Date listed on your Organic Certificate may result in a Non-Compliance Notice and late fee. If you need assistance, please give us a call: (805) 684-6494

DECLARATION: By typing my name below, I agree to the continuation of our certification agreement with Organic Certifiers and attest that the above information, OSP and supporting documents, are true to the best of my knowledge.*

First NameLast Name