Application for Deferral, Suspension or Cancellation of Course

Application for Deferral, Suspension or Cancellation of Course

This form is for international students ONLY
STUDENT DETAILS
Student ID Number*
What's the student number? THIS IS NOT THE PASSPORT NUMBER. Please refer to your CoE. e.g. 000123
Date of Birth*

DayMonthYear
Name*

First NameLast Name
Given Name(s)
Family Name
Mobile Number*
e.g. 0412 345 678
Mobile Number*
Email Address*
e.g. johnsmith@gmail.com
Residential Address*

Building/Property Name

Street Number, Street Name (e.g. 123 Smith Street)

SuburbState

Post Code
DEFERRAL DETAILS
Please select your current course
Course Start Date*

DayMonthYear
Course End Date*

DayMonthYear
TO
Action Requested*

Defer Enrolment (before course commencement)Suspend Enrolment (during course)Cancel Enrolment (after course commencement)
Period of Deferment/Suspension
NOT REQUIRED FOR CANCELLATION
WeeksMonths
Why are you making this request?*
Please explain in your own words
You are required to provide evidence/documents to suport your request. If you do not provide relevant evidence, your application may be refused.
Please upload evidence to support your application*

e.g. flight tickets, medical documents etc.
Cancelof
Important Information:

International students seeking to transfer from OC to another registered provider PRIOR to completion of the first 6 calendar months of their principal course must seek approval to transfer, and complete the Release Letter Request Form.

OC will only grant a deferment or suspension of enrolment due to compassionate and/or compelling circumstances. Sufficient evidence to support the circumstances must be provided along with the application. Applications which do not have sufficient supporting evidence attached will not be accepted. (Please refer to the colleges Extenuating Circumstances table for more information on what may and may not be considered compassionate/compelling circumstances - you can request this document from the administration team)

Students may apply for a cancellation of enrolment due to:

Cessation of studies, which may include, but is not limited to:
- the student decides to terminate their studies and leave Australia – must provide one-way flight tickets
- change to the student’s visa status e.g. the student is no longer under a student visa - must provide new IMMI Grant Visa notification
  - OC may require additional documentation to support this application. This application will be assessed once all documents have been received.
  - A decision will be sent to you in writing within 10 business days of receiving all documentation to assess the request. It will not be finalized until OC advises you in writing.
  - Students must continue to attend classes according to the schedule academic sessions while a decision is made on this request.
  - The Student must be up-to-date with the Tuition Fees as per the payment schedule in their Letter of Offer Acceptance Agreement; no requests will be processed if there are outstanding Tuition Fees.
  - The Student is encouraged to refer to the Deferral, Suspending and Cancellation of Student Enrolment’s Policy and Procedure for further details.
  - Please refer to the Refund Table in your Letter of Offer and Acceptance Agreement for any administration fees which may apply for this application to be processed
Student Declaration:
- I declare that the above information is true and correct
- I acknowledge that providing incorrect information or withholding relevant information may delay the application or affect my enrolment at Original Campus
- I acknowledge that changes to my enrolment may affect the status and validity of my visa
- I understand that Original Campus must notify the relevant authorities within 14 days of any changes to my enrolment
- I understand that a decision will be advised in writing within 10 days of receiving this application along with all documentation requested by OC to assess my request. The request is not finalized until advised in writing by OC.
- I agree to continue to attend classes according to my schedule academic sessions while I’m waiting for a decision to be made on this request
- I have read and acknowledge the "Important Information" provided above
Student Signature*

Clear
Date*

DayMonthYear
Date of submission
OFFICE USE ONLY
Receiver Name:
Staff member name
Receiver Position:
Staff member position/role
Date received:

MonthDayYear
Is supporting evidence attached?

YesNo
Deferral Outcome
Are tuition fees paid up-to-date?

YesNo
Is the Request Approved?

YesNo - explain below
If the request has not been approved, please state why:
Date of Last Class Attendance (if approved)

DayMonthYear
Has the SMS been updated?

YesNo
Has PRISMS been updated?

YesNo
Has the student been notified of the outcome via email?

YesNo
New eCoE Number(s)
Separate with a comma if more than one - DOES NOT APPLY TO CANCELLATIONS
Approving Officer's Name
Approving Officer's Position
Approving Officer's Signature

Clear
Date of Approval

DayMonthYear
Please include any additional comments:
Should be Empty:

Application for Deferral, Suspension or Cancellation of Course

STUDENT DETAILS

DEFERRAL DETAILS

OFFICE USE ONLY

Deferral Outcome