Confidentiality: Privacy Policy
At the Ozarks Regional YMCA, many employees have access to confidential information and records, including registration, membership, medical, personnel, fundraising, planning, financial, and business records. Employees have a duty to keep information confidential whether it relates to employees, members, youth, volunteers, or donors and should not disclose it to others. The misuse, unauthorized access to, or mishandling of confidential information will result in corrective action, up to and including termination of employment.
In the event of a parent/guardian’s divorce or separation, we are required to release the child to either parent/guardian unless a court order states otherwise.
Divorced parent/guardians should submit to the Program Director a copy of the court order, divorce decree or other legal documentation to prevent an unauthorized pick up by the non-custodial parent/guardian. Documentation must be kept in the child’s file. This will be kept confidential and on a “need to know” basis strictly enforced by the Y.
Any deviation of this child custody decree will require formal written approval
acknowledging “in direct contradiction to stated court order” signed by both parties and notarized prior to pick up.
A legal restraining order must be in the program’s file if biological/adoptive
parent/guardian is not allowed to pick up child. In the absence of a court order on file with the Y, both parent/guardians will be afforded equal access to their child as stipulated by law. The Y program cannot, without a court order, limit the access of one parent/guardian by request of the other parent/guardian, regardless of the reason. If a situation presents itself where one parent/guardian does not
want the other parent/guardian or other designated authorized pick up person to have access to the child the Y will remove the child from the program until all parties come to a mutual agreement that will be in writing, on file.
Other children: Parent/Guardians are prohibited from addressing, for the purpose of correction or discipline, a child that is not their own. No parent/guardian or other adult may physically punish another parent/guardian’s child. If a parent/guardian should witness another parent/guardians’ child behaving in an inappropriate manner, or is concerned about behavior reported to them by their own child, it is most appropriate for the parent to direct their concern to the leaders.
Confidentiality: It is inappropriate for one parent/guardian to seek out another
parent/guardian to discuss their child’s inappropriate behavior. All behavior concerns should be brought to the attention of the leaders. The leaders will address the issue with the other parent/guardian. Although you may be curious about the outcome of such discussion, leaders are strictly prohibited from discussing anything about another child with you. All children enrolled in Before & After School Programs have privacy rights and are further protected by our Confidentiality Policy. Be assured that leaders will also follow this policy.