Owlets Wedding Fair Exhibitor Booking Form 28-09-2025

Exhibitor Booking Form

This booking form is for Sunday 28th September 2025 at The Brentwood Centre, Essex.
Your business name*
Your full name*

First NameLast Name
Email*
example@example.com
Phone number*
Please enter a valid phone number.
Are these the contact details that you would like us to share in the event programme that will be given to couples on the day?*

YesNo - Please let us know what contact information you would like us to use below
Public email
example@example.com
Public phone number
Please enter a valid phone number.
Service category*
Sorry, we have already filled the available spaces for this supplier category. If you would like to enquire about future fairs, please email clairefoale@owletsevents.co.uk or complete the Exhibitor's Enquiry Form.
Your Business's Social Media Links
Please provide a brief description of your business that we can include in the supplier directory on our website (up to 40 words). If you are already in our directory and do not require any changes, please put N/A.*

0/45
Please upload your business logo or other image that you would like us to use in our suppliers directory (images will be reduced to fit a square).*

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Please also provide any other promotional images that you would be happy for us to use when we promote your business on social media.

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Would you be happy for Owlets Events and Occasions to use the promotional images you have provided on our printed and digital literature, such as the event programme or social media posts?*

Yes - for this event onlyYes - for this and all future eventsNo
Would you like an inside or outside stand?

InsideOutside (for vehicles only)

Choose Your Stand Type

My Products

Stand

Choose your stand sizeSmall 3m x 1.5m / Medium 6m x 1.5m / Large 6m x 3m / Outside

£295.00 Stand sizeQuantity

Do you require electricity?

Add electricityIf you are booking a stand with electricity, please also bring you own extension lead.

£10.00

Boost your reach with these optional extras

Event Sponsorship (limited availability)Include your business logo on digital and printed marketing, a full page advert in the event programme, your business name and logo at the top of the online suppliers directory and 150 of your leaflets or product samples added to the VIP goody bags.

£100.00

VIP Goody Bag - Leaflets/Samples x 150Include 150 of your leaflets or product samples in the VIP goody bags. Add two leaflets or samples to each bag and get a 30% discount, add three and get a 40% discount. Leaflets or samples will need to be delivered to a Hornchurch address at least three weeks before the fair.

£22.50 Quantity

Programme AdvertInclude a half page or full page advert for your business in the event programme. This will be given, free of charge, to every couple that attends the wedding fair.

£20.00

Enter coupon

Total

£0.00

Please describe your stand to help us understand your requirements so that we can place you in the correct position.*
Examples: I have a 7ft tall framework display..., I have a 3m x 3m dance floor..., I have a 2m x 1m photobooth..., I have items to be displayed on a table and two roller banners...
How many 6ft trestle tables would you like?
How many chairs would you like?
If you request tables and chairs on this form, they will be set up in advance and we may not be able to remove them, so if you decide that you no longer need a table or chairs, please let us know in advance.

Don't forget to bring your own table cloth/covering.

In addition to your stand, your booking will also include:
- Your business listed in the event programme that will be given to every couple on the day.
- Details of all couples that pre-register and consent for their details to be shared with you. This will be sent by email after the event.
- Free parking all day.
- Your business name, logo and website listed in our online wedding directory in the lead up to the event and for six months after.
- Tables and chairs (if selected above).
Do you have any other additional requirements? We will do our best to accommodate reasonable requests but cannot promise that all requests will be fulfilled.

Insurance and Licences
You will need to have suitable public liability cover to exhibit at any of our events. Please attach your public liability insurance certificate here.*

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Will you be selling or giving away food or drink?*

YesNo
To sell or give away home-made or open packet food or drink products, we require you to have a valid food hygiene certificate. Please attach your food hygiene certificate here.*

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Owlets Events & Occasions, our suppliers and affiliates, including the event venue, will accept no responsibility for the food supplied by you. You are solely responsible for the preparation of the food and drink provided.*

I understand and agree

Sensory Hour
This event will include a sensory hour to ensure that neurodivergent people and those with sensory challenges are able to attend and enjoy the event without the worry of being overwhelmed.

At this event, sensory hour will be from 2pm-3pm. During this time you will be required to:
- Turn off bright, neon or flashing lights
- Turn off music or background noises
- Wait to be approached by a customer before engaging
- Not engage in any 'hard selling'
If you are not willing to participate in sensory hour, you will not be permitted to exhibit at any Owlets wedding fair.
Terms and Conditions of Booking
Please fully read the exhibitor's terms and conditions of booking before submitting this form. The terms and conditions include information about:
- Booking and payment
- Your stand
- Electricity
- Food and drink
- Postponement or cancellation
- Attendance
- Sensory hour
- Equality, diversity and inclusion
- House rules
- GDPR and data protection
- Photography and videography
- Additional advertising
By submitting this form, you give us permission to contact you about this event. We would also love to let you know about future events or ventures. Please let us know how you would like us to do this. Tick all that apply.*

EmailPostTelephoneText/WhatsappI'd prefer not to be contacted

Payment Methods

Debit or Credit Card

Choose from one of the PayPal options to make your payment.

Should be Empty:

Exhibitor Booking Form

Choose Your Stand Type

Insurance and Licences

Sensory Hour

Terms and Conditions of Booking