2025 Winterfest Vendor Application

Pacifica is thrilled to welcome you to the 26th Annual Winterfest that celebrates local musicians, artists, and community spirit. This year’s event promises to be especially festive, and we’re excited to showcase the creative talent that makes this valley so special.

Event Dates:
Saturday, December 6 & Sunday, December 7, 2025 - 10am to 3pm 
This is a two-day event; vendors must participate for the full duration of both days.

Please note: We have reduced the total number of booths this year to improve the overall experience for both vendors and attendees. Because space is limited, we encourage early applications.

Vendor Qualifications:

• Only handmade items are allowed. No imports, mass-produced goods, or resale items.
• Vendors must commit to being present for the entirety of both days.
• All vendors will be juried by Pacifica staff for crafts, food, and drinks. Acceptance is not guaranteed, even for returning vendors. Selection is based on the quality, originality, and fit of your work within the event.
• If you are interested in trading your booth fee for a musical performance, we will provide a 75% off coupon for your booth. Please email Harmony at harmony@pacificagarden.org for more details.

Applications close on October 20. Applicants will be notified of their acceptance status by November 5. 

All vendors must submit payment when they register. Refunds will be issued if you are not accepted into the event.

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Need help registering?
If you need assistance filling out the form online, you’re welcome to come to Pacifica’s office to use our computer and receive support. Please call ahead or email Harmony to schedule a time to ensure someone is available to help: 541-846-1100 Ext 3. | harmony@pacificagarden.org 

Vendor Cancellation & Refund Policy
We understand that unexpected circumstances can arise, and we strive to be fair while also ensuring the smooth operation of Winterfest. The following policy applies to all confirmed vendors:

1. Refunds if Not Accepted
If your application is not accepted during the jury process, you will receive a full refund of any fees paid.

2. Voluntary Cancellations
If you are accepted as a vendor but later choose to withdraw:

• 30 days or more before the event (by November 6, 2025): Full refund of booth fees.
• 15–29 days before the event: 50% refund of booth fees.
• 5–14 days before the event: No refund unless cancellation is due to extenuating circumstances (see below).
• Within 5 days of the event: No refund.

3. Extenuating Circumstances
If you must cancel due to serious illness, injury, family emergency, or other significant hardship, please contact us as soon as possible. We may, at our discretion, issue a full or partial refund with appropriate documentation.

4. No-Shows
Vendors who do not show up for the event without prior notice will not be eligible for any refund and may affect consideration for future events.

5. Event Cancellation by Pacifica
If Winterfest is canceled by Pacifica due to weather, safety concerns, or other unforeseen circumstances, vendors will receive a full refund of booth fees.

Sign our liability and media release using this form. You will not be accepted as a vendor without completing this form. Thank you for taking the additional step!