~ Butter & Egg Days Parade and Festival ~

Volunteer Form

 Saturday, April 18, 2026

Festival: 10am - 5pm / Kids Parade: 11:30am / Main Parade: Noon

The Butter & Egg Days Parade hosts over 130 units with approximately 3,000 participants and over 200 volunteers. The Butter & Egg Days Festival is fun for the entire family offering a wide variety of festival foods, crafts, arts, two large “kid areas” that includes jumpies, hands on activities, rides, and so much more, all spread over four city blocks. 

 VOLUNTEER JOB DESCRIPTIONS:

Banner Carrier – Carry sponsor or other signs and banners in the parade. Great choice for older kids! (36+ needed; 11am-2:30pm) 

Beverage Garden – Pour & serve beverages, process credit cards (we're cashless!), check IDs & wristbands, remind people not to leave the Beverage Garden areas with alcoholic beverages. The two Beverage Gardens are located at B St @ Pet Blvd (SIRS) and Western St @ Kentucky St (L. Rooney). RBS training encouraged (See below for upcoming classes). Must be 21 & over; (60+ needed; 10am-1:15pm or 1-4:15pm)

Retail Booth – Provide Customer Service in Butter & Egg Days retail booths selling event merchandise, sodas, water, etc. (9am-1pm or 1-5pm)

Safety Monitor – Serve as a Crossing Guard / Crowd Host along the Parade Route to help spectators stay safe during the parade. (55 needed; 10:30am-2:30pm)

Stager / Marshal – Help check-in and line up the parade units and walk with them in the parade in case they need assistance. (9am-2:30pm)

Sustainability Stations – Help direct the public to dispose of their trash & recycling properly!

Logistics Team Member – Help before and after the parade with a variety of duties: banner hanging, delivering supplies, ushering seating areas, returning banners & supplies to Headquarters, covering for breaks, etc. (2 shifts: 8-11:30am or 1:30-5pm)

INVITE ONLY:  Announcers, Cow Chip, Finance, HQ – These are invite only positions. In "notes" field, please specify who invited you to participate and for what position. Do not select unless you have been specifically asked.

There are upcoming RBS Training Classes on 3/11 & 3/23 through the Sonoma County Dept. of Health Services. Information is available on their website: https://lp.constantcontactpages.com/ev/reg/n4hy8vn

Produced by the Petaluma Downtown Association

*Note: The Spring Antique Faire is the following weekend on Sunday, April 26.

We encourage our volunteers to attend our Volunteer Training Meeting at the Petaluma Fairgrounds on Wednensday, April 8th. Dinner will be provided as well as event overview, a meet and greet with team leaders, and break-outs to review individual tasks on Parade Day. We'll send an invite when the date & location is confirmed. 

The first week of May we host a Volunteer Thank You Party for all our fabulous volunteers with dinner, drinks, and raffle prizes!

Volunteers must sign-up individually as we need a shirt size and waiver confirmation for each person.

Please select only one position per each shift (am/pm).

VOLUNTEER NOTES:

VOLUNTEER BEVERAGE GARDEN VOLUNTEERS:

For Beverage Gardens volunteers, please let us know the following (in the NOTES section above):

~ If you have previously worked in our beverage booths, what tasks (Pouring / Credit Card Machine / Wristbands / ID checks).

~ If volunteering with a friend or group, please note below. (If volunteering with friends, make sure you sign up for the same shift. We can not guarantee shift changes.)

RBS Training Classes - There are upcoming RBS Training Classes on 2/9 & 2/24 through the Sonoma County Dept of Health Services. Information will be available on their website: https://lp.constantcontactpages.com/ev/reg/ht28q9v

VOLUNTEER AS A GROUP!
As a group of 12 or more, you will get your logo printed on your t-shirts and we'll put your logo on our website! (Note: Group forms must be received by March 27 to have logo printed on the groups t-shirts.)   

If you have a group of 12 or more that wish to volunteer together, participants must list group name here when signing up: 

Hold Harmless Agreement / Waiver

PLEASE CHECK YOUR SCHEDULE TO CONFIRM AVAILABILITY ON 4/18 BEFORE SUBMITTING.

By submiting this form you agree to the following: As a volunteer I understand that I am perceived to be a representative of the Butter & Egg Days Parade and Festival and will act accordingly. I further agree to follow the guidelines and policies of the Butter & Egg Days Parade and Festival described therein. I hereby understand and agree to accept the risk of bodily injury and/or property damage which I may incur or cause a third party to incur as a result of my participation in the Butter & Egg Days Parade and Festival. With this understanding, I further agree to indemnify, defend, and save harmless the Petaluma Downtown Association, Inc, City of Petaluma, its Boards, its Commissions, and their respective officers, agents, contractors, and employees from and against any and all claims, losses, injuries, suits and judgments arising from, or in connection with me/my successors, assigns, heirs, executors, and administrators, and any other persons or entity's who/which may have a claim based on my personal injuries and/or property damage. I further understand and agree that this save harmless and indemnification shall apply to and all facilities that the Petaluma Downtown Association, Inc, City of Petaluma may own and/or control. I understand that segments of the media will be present at the parade and I grant an unconditional release for all rights of publications, press, radio and television present and future, along with all video and photographic rights by virtue of their appearance. I agree to receive emails regarding volunteering for this and future events.

YOU WILL RECEIVE A CONFIRMATION EMAIL WHEN FORM IS SUBMITTED. PLEASE CHECK YOUR SPAM FOLDER.

Questions?

 Petaluma Downtown Association

707.762.9348

Kathy@visitpetaluma.com

PetalumaDowntown.com