Riverdance Farms Online Vendor Registration Form

You’re invited to apply for a booth over two Spring weekends, in Livingston, CA, to display and sell your products or share information.

The Pick and Gather at Riverdance Farms May 24-26, 2025, and/or

The Merced River Fair and U-Pick Event on May 31st and June 1st. 

For more details and to secure your spot, please proceed by selecting 'Next'.

2025 EVENTS 
AT RIVERDANCE FARMS

THE PICK & GATHER FESTIVAL
May 24th 9 AM - 7 PM
May 25th 9 AM - 7 PM
May 26th 9 AM - 4 PM

The Merced River Fair and U-Pick
May 31st 9 AM - 7 PM 
June 1st 9 AM  - 6 PM

Please be sure to read ALL the rules and requirements. In order to ensure public and vendor safety, you will be held to these standards. 
We acknowledge and appreciate your time.

Our mission is to connect the community to local and organic foods, farmers and artists. The farm and nature connection will be celebrated. During most years, there has been live music, arts, crafts, food, kid’s activities, river fair, river treks, petting zoo, farmers market, camping and hands-on workshops.

GENERAL INFORMATION:

• Location: 12230 Livingston Cressey Rd., Livingston, CA 95334
• (the festival gate is 1/2 mile NE, across from 11801 Livingston Cressey Road)
• Contact: Cindy Lashbrook (209) 761-0081 call or text

VENDOR FEE SCHEDULE: 

Booth Size	Sat	Sun	Mon	All 3 Days	Food Vendors
10' X 10'	$40	$40	$30	$90	$120/day
15' X 10'	$55	$55	$40	$120	$140/day
20' X 10'	$70	$70	$50	$150	$160/day

 

Pick & Gather Standard Registration Fee 10'x10'
$40 per day
or
$30 per day when you register for 3 or more days.

River Fair  Standard Registration Fee 10'x10'
$40 per day
or
$60 for Both Days

SELECT FOOD VENDOR FEE SCHEDULE:
*Please confirm which fee schedule applies to your business. Vendors with certain precooked or cottage food licenses may qualify for the regular vendor fee schedule.

Food Vendor Registration Fee 10'X10'
$120 per day

or

$95 per day when you register for 3 or more days.

Payments are due within (5) days from receiving a confirmation email.
Venmo Payments to @riverdancefarms  

Credit Cards/ATM 3.5% fees will be added

FOOD VENDORS: All Food Vendors must pay, in addition booth fees, the direct cost of their own Merced Country Environmental Health food permits. Please be sure to list all food you are selling. Please contact Cindy at 209-761-0081 to discuss your product and setup needs.

Find the Merced County Community Food Event Vendor Packet:
Application http://www.countyofmerced.com/DocumentCenter/View/37246/VEND-Vendor-Community-Food-Event-Application-realigned-021524LC?bidld=
Guidelines http://www.countyofmerced.com/DocumentCenter/View/37244/VEND-TFF-Guideline-021524LC?bidld=

YOUNG ENTREPRENEURS: Children receive a free booth space with a paid adult admission.

SPECIAL OFFER: Vendors interested in hosting a workshop or demonstration related to their art, craft, food, etc., can apply for a Workshop Hosting Discount to receive a 10% to 50% discount off booth fees. Please let us know in the comments section below if you would like more information.

CAMPING DISCOUNTS: All vendors and performers receive 50% off on special event camping fees per standard vehicle. 

Discounted Camping Rate:
- $15 for One Night
(Regularly $30 per night, now $15 off for vendors/performers.)
- $25 for Two Nights
(Regularly $50 pays for both nights, we are offering $25 off for you!)

SCHOOLS, CLUBS, and NONPROFITS: Fees for select organizations are donation-based to facilitate participation. Fundraising activities are permitted. 

 

RULES & REQUIREMENTS:

1. Upon acceptance, booth space will be assigned by category. Please specify any special requirements or preferences in your application. While we’ll do our best to accommodate your requests, we cannot guarantee all preferences.
   
   
2. All self-contained vehicles (Trailers, self-contained trucks etc.) must be listed on your applications.
   
   
3. ONLY ITEMS LISTED ON THIS APPLICATION WILL BE ALLOWED FOR SALE IN YOUR BOOTH/TRUCK.
   
   
4. Vendor booths are reserved for original products and service providers that align with the event's themes of local food, human and environmental health, gardening, farming, nature-based education, nutrition, fitness, natural habitats, and handmade, local arts.
   
   
5. Imported, mass-produced, or MLM items require pre-approval from the event coordinator. Displays must be family-friendly. Violations of these criteria will result in removal from the property.
   
   
6. Vendors are to provide their own displays, tables, racks, shade, etc. Displays must be set up and ready no later than 4:00 PM on Friday and 9:00 AM on Saturday and Sunday.
   
   
7. There is very little electricity available. There will be an extra fee if we can accommodate.
   
   
8. After unloading, your vehicle needs to be moved to the Vendor Parking Area.
   
   
9. Merchandise must not be removed from the booth until the close of the festival (No earlier than 7PM on Friday and 5PM Sat/Sun). Vendors agree to remove all booth material and evidence of site use by Sunday at 8PM, unless pre-arranged with festival staff.
   
   
10. Vendors agree to accept responsibility for all materials and goods furnished by him/her, and used or displayed in the booth area. The exhibitor accepts full responsibility for his/her personal property.
    
    
11. If a vendor fails to be present and able to open his/her display in the space assigned by 8:30 AM Saturday, the committee reserves the right to assign that space to someone else.
    
    
12. Any type of food or beverage must be pre-approved and a permit obtained from Merced County Environmental Health through the event coordinator.
    
    
13. ALL Vendor's must comply with all applicable Federal, State and local statutes and ordinances, and agree to assume full responsibility for the payment of all sales taxes occasioned by use of booth space.                                                                                 
14. Submit a list of people staffing your booth. (If more than three, justify)                                                                                         
15. All children need to be under constant adult supervision.

ADDITIONAL INFORMATION:

Please indicate any specific needs you may have when completing the application. We will do our best to fulfill your request; however we cannot make any guarantees.

PROHIBITED ITEMS:

Please refrain from bringing Weapons, Guns, Ammo, or any drug-related items to the festival. Items illegal in the state of California are also prohibited at our event.

PLEASE NOTE:

- To make it more profitable for all, we attempt to limit the quantity of like items to a reasonable number, but we cannot guarantee you will be the only vendor(s) of your craft or item type.
- Submission of application does not guarantee acceptance. If you are accepted you will be contacted within 5 business days via email. 
- No refunds or cancellations for any reason whatsoever.
- Venmo payments, Cash or Money Orders                                                             There will be a 3.5% fee for credit/debit cards
- Spaces are limited (Approx. 60 available) Get your application in EARLY!
- Applications are considered on a first received, first considered basis.
- Vendors receive (1) free parking voucher. Parking will be strictly enforced. 
- ALL vendors will maintain polite and courteous manners (including language) to all guests, other vendors and event staff. 
- Vendors are required to maintain their assigned space in its original condition.
- You can supply your own quiet generator, however, fire extinguisher must be present.
- ALL tents are required to have a minimum of 5-lbs. weight attached to each leg when there are any signs of windy conditions.

Failure to adhere to these rules may result in vendors being required to leave the event early.

Any questions or comments should be directed to one of the following outlets:

Website: riverdancefarms.com
Email: riverdancefarms@gmail.com
Phone or Text: Owner Cindy Lashbrook at (209) 761-0081
Facebook: https://www.facebook.com/riverdancefarmsorganics/

 

Hold Harmless Agreement:

Vendors shall be solely responsible for any and all injuries to persons or damages to property or any other injury, claim, damage or loss of whatever nature, arising from or related to the event. Vendor shall indemnify, save and hold harmless The Pick & Gather and Riverdance Farms, and its employees, agents and volunteers from and against all liability, loss, damage to property or any other injury, claim, damage, loss, cost or expense arising from the event performed by vendor, including, but not limited to, any negligence, act or omission of vendor.

Release Statement:

• By signing below, I agree to consider this application a commitment if accepted and to abide by all rules set forth by Riverdance Farms.
  
  
• I also understand and agree to the following: No items are to be sold that were not listed on my application and approved by the Riverdance Festival Committee.  If my booth is at any time deemed to be unsafe or inappropriate for the festival audience by any member of the committee, I may be asked to cease all sales immediately and may not be allowed to return for the remainder of the festival.
  
  
• Riverdance Farms and all members including the festival committee are not responsible in any way for product liability, personal injuries, property damage or theft which may occur to me or my associates as a result of my participation in this festival.
  
  
• All images presented in this application or taken during the festival may be used for promotional purposes by Riverdance Farms. 
  
  
• I am responsible for collecting sales tax.  My booth will be properly attended and my booth area will be kept clean and safe. 
  
  
• No refunds will be issued for any reason including, but not limited to, rain, bad weather or events that adversely affects the festival in any way and/or inability to adhere to the rules and guidelines provided.