Nights Away Notification and Approval

Nights Away Notification

Note: This form will continue working for all Nights away events. They will need to be processed through here and not the new membership system until your CLV and DLV advise officially. This is for all Members in Scouts Hereford & Worcester County. Please ensure your form is submitted at least 7 days before the event or no authorisation will be provided.
Event Start*

DayMonthYear
Date
Event End

DayMonthYear
Date

Approximate Young People Numbers

List all Adults attending who must have completed their Safety and Safeguarding training and have a valid Scout submitted DBS, including their compass ID.
Please provide a description on any adventerous activities you are completing.

InTouch Process for this event
Please explain your in touch process
Has the relevant Lead Volunteer been informed?

YesNo
What is the email of your Lead Volunteer (GSL or DC or CC)?*
Risk Assessments and Event Contingency Plans
Please upload or provide a link to your risk assessment(s)? The link must be vaild for 6 years.

Cancelof
URL / Link for Risk assessment:
Plese confirm you have uploated or provided a link for the risk assessment above. Failure to do will automatocally reject this event post submission.*

Yes
Please upload a copy of you programme. (Does not have to be detailed, just headlines)

Cancelof
Please upload a copy of your menu for the camp

Cancelof
is this a:*

District, County or National EventSection or Group Event

You are required to provide details of your contingency planning for your event, please consult here: contingency and emergency planning

If you are unsure please consult your lead volunteer.
Please provide a copy of your contingecy plan or copy and paste below:

Cancelof
Copy and paste your contingency plan here:
Please confirm you have provided the contingency plan*

Yes

I confirm that the risks and control measures will be communicated to all adults and young people involved in the event, in an appropriate manner.

YesNo
I confirm that if the planned activities cannot take place during this Nights Away event, the leadership team have considered alternatives and they will be carried out as per the local approval process.

YesNo
Should be Empty:

Nights Away Notification