SHIRE OF NANNUP

The Shire of Nannup has two separate Event Application forms for different types of events. The Event Application Form is for most community events and the Small Community Event Application Form is for small, simple community events. To find out which application form you should fill out read the below guidelines.

Contact the Community Development Officer on 08 9756 1018 or email on nannup@nannup.wa.gov.au

An event application is required when the event is open to the public and where additional approval is required to protect the health and safety of those attending.

In Western Australia, public events are regulated primarily through the Health Act 1911 and under the Health (Public Buildings) Regulations 1992. Under these regulations, it is an offence to hold a public event without first obtaining Local Government Approval. 

The Shire of Nannup is therefore responsible for ensuring that public events within its boundaries comply with all legislated requirements and that the event organiser has been issued with valid Event Approvals. Having approved an event, the Shire is also responsible for monitoring compliance.

Below is a criteria checklist, please refer to this to establish if your public event requires an Event Application form to be complete and approval sought from the Shire:

• A venue is being used something other than its intended regular purpose
• The event is not a private function 
• Traffic Management Plan / Road closure is required 
• Car-park needs to be blocked 
• Marquees, tents, structures will be erected 
• The event is advertised and fees charged 
• Portable toilets are proposed
• Entertainment equipment is proposed (e.g. bouncy castle, amusement rides) 
• Lighting is proposed/required 
• Food will be available 
• Alcohol will be available

A Small Community Event Application is accepted when your
event meets any of the above criteria but your event:

• Will not have any food or items for sale (giveaway is fine) 
• There is NO alcohol at this event 
• Does not expect more than 100 people
• Is free to the public or donations are accepted for entry
• Is an information session for the community 
• You have been instructed by a Shire Officer to fill in a Small Community Event Application

To find out if you can fill in a Small Community Event
Application Form or if your event requires a full Event
Application Form please contact the Community Development
Officer on 9756 1018 or email nannup@nannup.wa.gov.au.

These Guidelines aim to:

• Ensure that all applications for public events meet statutory requirements, 
• Assist organisers by establishing a coordinated and consistent approach to facilitating event approvals, 
• Ensure the safety of event patrons and minimise adverse impacts on local residents businesses, 
• Reduce Council’s exposure to liability risk from large public events at Council venues; and 
• Limit the potential for damage to council buildings and facilities and infrastructure.

The WA Health Guideline for Concerts Events and Organised Gatherings is available here:
Guideline- for-concerts-events-and-organised-gatherings

If you have any queries, please contact the Community Development Officer on 08 9756 1018 or email nannup@nannup.wa.gov.au.

A Small Community Event Application is accepted when your event meets any of the above criteria but your event:

Please submit your application via email, post or in person.

(By email) nannup@nannup.wa.gov.au

Subject: Community Small Grant Application

(In person) Shire of Nannup 15 Adam Street Nannup

(By mail) Community Development, PO Box 11 Nannup WA 6275

Thank you for reading these guidelines – Good luck with your application

If you selected Yes above, please compelte a Shire Facility and Equipment Hire Form 

Maximum expected number of attendees

If selected Yes, Refer to Guideline- for-concerts-events-and-organised-gatherings

If selected Yes, Electrical items must be tested and tagged within the previous 12 months. or a FORM 5: Electrical Compliance Form signed off by a qualified electrician

Outline with sizes. Refer to Guideline- for-concerts-events-and-organised-gatherings.

Any structures over 55 square metres must me signed off by an engineer with the following form: Certificate of Temporary Structure Compliance

All adults working with children under the age of 18 are required to hold a Working With Children Check, we recommend you ensure all staff hold this prior to your event. Applications can be sourced online at https://workingwithchildren.wa.gov.au/

Your event will require a Risk Management Plan check out the Shires Template

Please refer to Site Plan Requirements

Please refer to the Nannup Sustainable Event Checklist to receive recognition. 

Please describe how your event will be made accessible and inclusive for all members of the community. Use the attached Access and Inclusion Checklist as a guide to help identify key considerations and best practices.

The Shire of Nannup Disability Access & Inclusion Plan (DAIP) can be found: 

https://www.nannup.wa.gov.au/community/connect/access-and-inclusion.aspx

 

Disability Access and Inclusion Checklist for Events

We agree to indemnify the Shire of Nannup from and against any liability, loss, damage, costs and reasonable legal expenses incurred by the Shire of Nannup arising from any claim, suit, demand, action or proceeding to the extent that such liability, loss, damage, cost or expense was caused by our willful or negligent act or omission.

Our liability to indemnify the Shire of Nannup shall be reduced proportionately to the extent that any act or omission of the Shire of Nannup's Personnel, agents or representatives contributed to the loss or liability.

Both Parties agree to their reasonable endeavors to cooperate with each other, at their own cost, in respect of the conduct of any defense, or the agreement of any settlement, of any third party action, suit, claim, demand or proceeding the subject of this indemnity.

Community Development Officer nannup@nannup.wa.gov.au

Community Development Office 15 Adam Street Nannup, WA 6275

Shire of Nannup PO Box 11 Nannup, WA 6275