1. Reservation of Event Dates: A signed contract and a damage deposit of $200 a day will be required to reserve dates. In the event of cancellation more than 90 prior to the event, the deposit is refundable. If cancellation occurs less than 90 days before the event was scheduled, the deposit will not be refunded during summer months. Please give as much notice as possible so the camp can attempt to reschedule after cancellation.
2. Damage Deposit: Guest groups holding a retreat at the camp may have their damage deposit refunded after the retreat dates. Any damage to, or excessive cleaning of the facilities, resulting from the actions of the guest group will be deducted from this deposit. The guest group agrees to pay any additional damage charges not covered by the $200 a day damage deposit. If no damages occur, the damage deposit may be applied to the final bill, or used to reserve the dates for next year, or will be returned no later than one week after the guest group event.
3. Financial Settlement: The guest group agrees to make final payment of account balance within two weeks after the event. If full payment has not been made after 30 days, additional charges will apply.
4. Insurance: Guest group is responsible for providing insurance coverage for all persons participating in the guest group event.
5. Waiver: The guest group and its participants agree to indemnify and hold Pend Oreille Bible Camp free and harmless for any and all losses, damages, claims, demands, liability, causes of action or judgments, costs or expenses (including attorney fees) of every nature for injuries to person, property, either or both, occurring in, about, or in any way connected with the camp or its use by the guest group.
6. Guest Policies: Guest group participants agree to comply with ALL the policies and procedures set down by Pend Oreille Bible Camp.
7. This agreement shall be binding when the deposit to hold reservation dates is returned to the Pend Oreille Bible Camp office accompanied by a signed copy of this contract. Any copies must bear the signature of the on-site-guest group leader. This contract and the $200 damage deposit must be returned to Pend Oreille Bible Camp no later than 90 days prior to the event or Pend Oreille Bible Camp will attempt to schedule another guest group for the dates held.
8. As a binding part of our Guest Group Contract, we request that the on-site guest group leader read and initial the following policies and procedures, and in turn convey these simple rules to each participant in the guest group event.