Rules and Regulations
LIABILITY – Event organizers and the venue will not be responsible for any injury, loss, or damage that may occur to an exhibitor or sponsors, the exhibitor’s/sponsor employees or property, or property brought in or rented for the event or to any other person prior, during, or subsequent to the period covered by the exhibit/sponsor contract. Each sponsor/exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend, save and hold harmless event organizer and the facility in which exhibits are housed and their employees and agents against all crimes, losses, damages to persons or property, government charges or fines and attorney’s fees arising out of or caused by sponsor’s/exhibitor’s installation, removal, maintenance, occupancy, or use of exhibition premises or part thereof. Sponsor/exhibitor shall, at their expense and upon request, event organizer or facility proof of insurance as required.
DAMAGE TO PROPERTY OF OTHERS – Sponsors/exhibitors agree not to injure, deface or to otherwise damage the host property of others. If such damage occurs, the exhibitor/sponsor is liable to the owner of the property.
INSURANCE – Each sponsor/exhibitor acknowledges that the event organizer, and the facility in which exhibits are housed does not maintain insurance covering sponsor/exhibitor’s property or persons, and that it is the sole responsibility of each sponsor/exhibitor to obtain business interruption, property damage, extra territorial, personnel, public liability and any other related insurance. Such coverage should be arranged through the sponsor/exhibitor’s regular insurance carrier.
PROHIBITED POSTING – No decoration, poster, sign or similar items shall be posted on, tacked on, nailed, screwed or otherwise attached to any column, wall, floor or any other part of the exhibition hall building or furniture.
DISTRIBUTION OF MATERIAL/SALES – The printed advertising or other materials of the sponsor/exhibitor may be distributed only from within the sponsor/exhibitor’s own space. Promotional giveaways are permitted and encouraged. All giveaways must conform to facility guidelines and local, state and federal laws and regulations.
ALCOHOLIC BEVERAGES – Except as may be provided or sanctioned by the event organizer as part of the general event, the sale, distribution and/or consumption of alcoholic beverages in the exhibit hall shall be strictly prohibited.
ADA COMPLIANCE – The sponsor/exhibitor must be in full compliance with Title III of the Americans with Disabilities Act in all of its offerings of public information and services during the event.
HOLD HARMLESS – Sponsors/Exhibitors shall hereby protect, save and hold the event organizer and the management of The Barn at Brambleton, and their respective employees, agents, contractors and sub-contractors harmless from any and all claims for loss, costs, liability, expense or any other claim arising from, out of and/or by reason of the sponsor/exhibitor’s occupancy and use of the exhibition premises or exhibition space or any part thereof during the course of the event. The indemnification also extends to the payments of or liability for non-payment of any fee or tax levied upon the distributor.
By participating in this event, you agree to these terms and conditions.