New Hire Form

New Hire Form

Complete the form below to hire a new employee or independent contractor for your fiscally sponsored program.
Employment Type

Employee (W2)Independent Contractor (1099)International Contractor (W8-BEN)
Workers Comp Requirement for 1099 Subcontractors*

I acknowledge that Program Directors are responsible for ensuring that any subcontractors we work with have their own workers' compensation coverage, and will inform subcontractors that a certificate of insurance is required to work with NOPI.I acknowledge that programs are responsible for workers' compensation expenses if a subcontractor does not have or cannot provide a certificate of workers' compensation insurance.
For more information and rates, please visit https://faq.thenopi.org/en/knowledge/workers-compensation-insurance.

NOPI utilizes NEXT Insurance to provide workers' compensation. Please share this link with your contractors if they do not already have insurance:https://www.nextinsurance.com/workers-compensation-insurance/
Program/Organization
On which program or organization will this individual be working?
Employee/Contractor name

First NameLast Name
Contractor DBA
Employee/Contractor email
An offer letter/contract will be sent to this email.
Employee/Contractor phone number
Please enter a valid phone number.
Employee/Contractor mailing address
Where should we mail notices and tax forms?
Employee/Contractor mailing address (depreciated)

Street Address

Street Address Line 2

CityState

Zip CodeCountry

Job Description
{employeecontractorName}

{contractorDba}
Job Title
Workers Compensation
Employees may be eligible for workers' compensation benefits if injured at work. Choose a work type for this employee.
Brief job description/ Services to be provided
Length of employment/contract

OngoingFixed Term/Temporary
Employee/Contractor Travel

Travel will be domesticTravel will be internationalNo travel for this role
Start date

MonthDayYear
Date
End date

MonthDayYear
Date
Hours per week
Replace with a number if hours are capped
Hours per week Depreciated

Compensation

The payment schedule varies depending on the type of employment: Hourly employees receive weekly payments; Salary employees receive their payments on the 15th and last day of each month; Contractors are paid within 15 days after submitting their invoice. It's important to note that payments for both employees and contractors are contingent upon the availability of funds in the respective program's account. Workers compensation is also required for all W2 and 1099 workers.
{employeecontractorName}

{contractorDba}
Exempt or Non-exempt?
What is an exempt employee?

Exempt employees are excused from the rules in the FLSA. This means they don’t receive overtime and may not be entitled to a minimum wage.

Exempt status is linked to a person’s duties, salary, and how much independence they have over their work. Here are the three conditions folks need to meet in order to be labeled as exempt, as outlined by the DOL:

Salary level test. You have to get paid above a certain salary threshold for the year. Employees must be paid a salary of at least $684 per workweek ($35,568 per year).

Salary basis test. You have to receive a concrete salary that can’t be changed, even if you make a mistake on the job.

Duties test. You need to be in an executive, administrative, outside sales, professional, or computer/systems-related role to be seen as exempt. However, you don’t need to have one of those words in your job title. It’s really about the tasks you perform every day that influence whether you’re exempt or not. Fun fact: Babysitters, sugar processing workers, and cab drivers are all exempt.

source: https://gusto.com/resources/articles/hr/team-management/exempt-vs-nonexempt-employee
What is an exempt employee?
Exempt employees are excused from the rules in the FLSA. This means they don’t receive overtime and may not be entitled to a minimum wage.

Exempt status is linked to a person’s duties, salary, and how much independence they have over their work. Here are the three conditions folks need to meet to be labeled as exempt, as outlined by the DOL:

Salary level test. You have to get paid above a certain salary threshold for the year. Employees must be paid a salary of at least $684 per workweek ($35,568 per year).

Salary basis test. You have to receive a concrete salary that can’t be changed, even if you make a mistake on the job.

Duties test. You need to be in an executive, administrative, outside sales, professional, or computer/systems-related role to be seen as exempt. However, you don’t need to have one of those words in your job title. It’s really about the tasks you perform every day that influence whether you’re exempt or not. Fun fact: Babysitters, sugar processing workers, and cab drivers are all exempt.

source: https://gusto.com/resources/articles/hr/team-management/exempt-vs-nonexempt-employee
Invoice or Timesheet? Depreciated
Independent Contractors and Non-exempt Employees must record hours worked.
Pay schedule
How often will the employee/contractor be paid?
Rate
Please enter a whole number only; no $. International contractors are paid in USD; funds may be converted to local currency upon receipt. There is a $20 fee for international payments . All rates are verified to meet or exceed state and federal minimum wage and salary exemption rates.
Salary Rate Check
Workers Compensation Estimate
⚠️ Rate is too low.

Please verify that the hourly/salary rate meets federal and state requirements. Exempt Employees must be paid a salary of at least $684 per workweek ($35,568 per year).

Worksite
{employeecontractorName}

{contractorDba}
Type

Remote or Home OfficeOn-site
Primary address where the work will be performed.
Primary address where the work will be performed. (Depreciated)

Street Address

Street Address Line 2

CityState

Zip CodeCountry
State employee/contractor will work in
Country employee/contractor will work in

Expenses

The Client will be required to pay the Contractor within thirty (30) days of any Expense after receiving an itemized expense statement from the Contractor. Upon request by the Client, the Contractor may have to show any receipt(s) or proof of purchase for said Expense(s).
{employeecontractorName}

{contractorDba}
The Contractor shall be:

responsible for all expenses related to providing the Services under this Agreement. This includes, but is not limited to, supplies, equipment, operating costs, business costs, employment costs, taxes, Social Security contributions/payments, disability insurance, unemployment taxes, and any other cost that may or may not be in connection with the Services provided Contractor.reimbursed for expenses that are attributable directly to the Services performed under this Agreement, as more fully set forth below.
Reimbursable Expenses

Liability Insurance

The Contractor agrees to bear all responsibility for the actions related to themselves and their employees or personnel under this Agreement. In addition, the Contractor agrees to obtain comprehensive liability insurance coverage in case of bodily or personal injury, property damage, contractual liability, and cross-liability (“Liability Insurance”) when appropriate and necessary.
{employeecontractorName}

{contractorDba}
The minimum amount ($) for the Liability Insurance shall:

Be a minimum amount of combined single limit.Not have a minimum amount required.
Minimum amount
Please enter a whole number only; no $.

Termination

Client or Contractor may terminate this Agreement, and any obligations stated hereunder, with reasonable cause by providing written notice of a material breach of the other party; or any act exposing the other party to liability to others for personal injury or property damage.
{employeecontractorName}

{contractorDba}
This Agreement shall terminate upon the:

Completion of the Services provided.On a specific date.Other
Termination date

MonthDayYear
Date
The Client and Contractor shall:

Have the option to terminate this Agreement at any time by providing ________ days’ written notice.Not have the option to terminate this Agreement unless there is reasonable cause, as defined in Section VII.
Number of days
Please enter a whole number only

Additional Terms
{employeecontractorName}

{contractorDba}
Additional Terms and Conditions
N/ALeave blank if there are none.
The services provided ______ have a due date:

shallshall not
Due date

MonthDayYear
Date

Supervisor Information
{employeecontractorName}

{contractorDba}
I am the supervisor

YesNo
Program/Organization name
Supervisor name

First NameLast Name
Supervisor title
Supervisor email
example@example.com
Supervisor phone number
Please enter a valid phone number.
Who is submitting this form?

You must be authorized to sign a contract on behalf of your program or organization.
Submitter name

First NameLast Name
Submitter title
Submitter email
example@example.com
Submitter phone number
Please enter a valid phone number.
Submission Inbox
Monthly Fee JE

Final Review

Please carefully review the agreement provided below. If there are any necessary changes, please make them before proceeding to the next step, where you can sign and send the agreement for signatures.
{date177}

{employeecontractorName}

{typeA}

Dear {employeecontractorName:first},

We are delighted to extend an offer of employment to you for the position of {jobTitle} at {programorganization}. We are impressed with your qualifications and believe that your skills and experience will be a valuable asset to our team.

This offer is subject to the terms and conditions outlined below:
- Position: {jobTitle}
- Program: {programorganization}
- Start Date: {startDate}
- End Date: {endDate}
- Location: {type46}
- Work Address: {primaryAddress152}
Compensation Package
- Base Salary: {rate} per {paySchedule}
- Access to Medical, Dental, Vision, LTD, 401K, and PTO (for employees working 30+ hours per week, after the 1st of the month, 30 days after hire)
If you accept this offer, you will be considered a/an {exemptOr38} employee. As a valued member of our team, you will be expected to adhere to our company policies and contribute to our positive work culture.

Please indicate your acceptance of this offer by signing and returning a copy of this letter. You can reach out to {supervisorName} at {supervisorEmail} if you have any questions or need further clarification about this role.

We look forward to welcoming you to our team and working together for mutual success. Congratulations on your new position!
INDEPENDENT CONTRACTOR AGREEMENT

Program/Organization: {programorganization}

I. The Parties. This Independent Contractor Agreement (“Agreement”) is made between:

Client: NOPI Inc. (DBA NOPI - Nonprofit Incubator) with a mailing address of 83 Morse Street, Suite 6, Norwood, MA 02062 (“Client”), and

Contractor: {employeecontractorName} (DBA: {contractorDba}) with a mailing address of {typeA} (“Contractor”).

WHEREAS the Client intends to pay the Contractor for Services provided, effective {startDate}, under the following terms and conditions:

II. The Services. The Contractor agrees to perform the following:

{briefJob}

Hereinafter known as the “Services”.

III. Payment. In consideration for the Services to be performed by the Contractor, the Client agrees to pay ${rate} {paySchedule}.

Hours per week: {hoursPer169}.

Completion shall be defined as the fulfillment of Services as described in Section II in accordance with industry standards and to the approval of the Client, not to be unreasonably withheld.

IV. Due Date. The Services provided by the Contractor {theServices} have a due date.

Due Date: {dueDate}.

V. Expenses. The Contractor shall be {theContractor}

{reimbursableExpenses}

Upon request by the Client, the Contractor may have to show any receipt(s) or proof of purchase for said Expense(s).

VI. Liability Insurance (Minimum ($) Amount). The Contractor agrees to bear all responsibility for the actions related to themselves and their employees or personnel under this Agreement. In addition, the Contractor agrees to obtain comprehensive liability insurance coverage in case of bodily or personal injury, property damage, contractual liability, and cross-liability (“Liability Insurance”) when appropriate and necessary.

The minimum amount ($) for the Liability Insurance shall:

{theMinimum}

Combined single limit: ${minimumAmount}.

VII. Termination. This Agreement shall terminate upon:

{thisAgreement}

In addition, the Client or Contractor may terminate this Agreement and any obligations stated hereunder, with reasonable cause, by providing written notice of a material breach of the other party; or any act exposing the other party to liability to others for personal injury or property damage.

VIII. Option to Terminate. The Client and Contractor shall:

{theClient}

Number of days notice: {numberOf}.

IX. Independent Contractor Status. Under the code of the Internal Revenue Service (IRS), the Contractor is an independent contractor, and neither the Contractor's employees nor contract personnel are or shall be deemed the Client's employees.

In its capacity as an independent contractor, Contractor agrees and represents: Contractor has the right to perform services for others during the term of this Agreement; Contractor has the sole right to control and direct the means, manner, and method by which the Services required by this Agreement will be performed. The contractor shall select the routes taken, starting and ending times, days of work, and order the work is performed; Contractor has the right to hire an assistant(s) as subcontractors or use employees to provide the Services required under this Agreement. Neither Contractor nor the Contractor’s employees or personnel shall be required to wear any uniforms supplied by the Client; The Contractor shall perform the Services required by this Agreement, Contractor’s employees or personnel, and the Client will not hire, supervise, or pay assistants to help the Contractor; Neither Contractor nor Contractor’s employees or personnel shall receive any training from the Client in the professional skills necessary to perform the Services required by this Agreement; and Neither the Contractor nor Contractor’s employees or personnel shall be required by the Client to devote full-time to the performance of the Services required by this Agreement.

X. Business Licenses, Permits, and Certificates. The Contractor represents and warrants that all employees and personnel associated shall comply with federal, state, and local laws requiring any required licenses, permits, and certificates necessary to perform the Services under this Agreement.

XI. Federal and State Taxes. Under this Agreement, the Client shall not be responsible for: Withholding FICA, Medicare, Social Security, or any other federal or state withholding taxes from the Contractor’s payments to employees or personnel or make payments on behalf of the Contractor; Make federal or state unemployment compensation contributions on the Contractor’s behalf; and the payment of all taxes incurred related to or while performing the Services under this Agreement, including all applicable income taxes and, if the Contractor is not a corporation, all applicable self-employment taxes. Upon demand, the Contractor shall provide the Client with proof that such payments have been made.

XII. Benefits of Contractor’s Employees. The Contractor understands and agrees that they are solely responsible for shall be liable to all benefits that are provided to their employees, including but not limited to retirement plans, health insurance, vacation time-off, sick pay, personal leave, or any other benefit provided.

XIII. Unemployment Compensation. The Contractor shall be solely responsible for the unemployment compensation payments on behalf of their employees and personnel. The Contractor shall not be entitled to unemployment compensation in connection with the Services performed under this Agreement.

XIV. Workers’ Compensation. The Contractor shall be responsible for providing all workers’ compensation insurance on behalf of their employees. If the Contractor hires employees to perform any work under this Agreement, the Contractor agrees to grant workers’ compensation coverage to the extent required by law. Upon request by the Client, the Contractor must provide certificates proving workers’ compensation insurance at any time during the performance of the Service.

XV. Indemnification. The Contractor shall indemnify and hold the Client harmless from any loss or liability from performing the Services under this Agreement.

XVI. Confidentiality. The Contractor acknowledges that it will be necessary for the Client to disclose certain confidential and proprietary information to the Contractor to perform their duties under this Agreement. The Contractor recognizes that disclosure to a third party or misuse of this proprietary or confidential information would irreparably harm the Client. Accordingly, the Contractor will not disclose or use, either during or after the term of this Agreement, any proprietary or confidential information of the Client without the Client's prior written permission except to the extent necessary to perform Services on the Client's behalf.

Proprietary or confidential information includes, but is not limited to: The written, printed, graphic, or electronically recorded materials furnished by Client for Contractor to use; Any written or tangible information stamped “confidential,” “proprietary,” or with a similar legend, or any information that Client makes reasonable efforts to maintain the secrecy of business or marketing plans or strategies, customer lists, operating procedures, trade secrets, design formulas, know-how and processes, computer programs and inventories, discoveries, and improvements of any kind, sales projections, and pricing information; and information belonging to customers and suppliers of the Client about whom the Contractor gained knowledge as a result of the Contractor's Services to the Client. Upon termination of the Contractor's Services to the Client, or at the Client's request, the Contractor shall deliver all materials in the Contractor's possession relating to the Client's business. The Contractor acknowledges any breach or threatened breach of confidentiality that this Agreement will result in irreparable harm to the Client for which damages would be an inadequate remedy. Therefore, the Client shall be entitled to equitable relief, including an injunction, in the event of such breach or threatened breach of confidentiality. Such equitable relief shall be in addition to the Client's rights and remedies otherwise available at law.

XVII. Proprietary Information. Proprietary information, under this Agreement, shall include:

The product of all work performed under this Agreement (“Work Product”), including without limitation all notes, reports, documentation, drawings, computer programs, inventions, creations, works, devices, models, work-in-progress, and deliverables, will be the sole property of the Client. Contractor hereby assigns to the Client all right, title, and interest therein, including but not limited to all audiovisual, literary, moral rights and other copyrights, patent rights, trade secret rights, and other proprietary rights therein. Contractor retains no right to use the Work Product and agrees not to challenge the validity of the Client’s ownership in the Work Product;

Contractor hereby assigns to the Client all right, title, and interest in any and all photographic images and videos or audio recordings made by the Client during Contractor’s work for them, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings; and The Client will be entitled to use Contractor's name and/or likeness in advertising and other materials.

XVIII. No Partnership. This Agreement does not create a partnership relationship between the Client and the Contractor. Unless otherwise directed, the Contractor shall have no authority to enter into contracts on the Client's behalf or represent the Client in any manner.

XIX. Assignment and Delegation. The Contractor may assign rights and may delegate duties under this Agreement to other individuals or entities acting as a subcontractor (“Subcontractor”). The Contractor recognizes that they shall be liable for all work performed by the Subcontractor and shall hold the Client harmless of any liability in connection with their performed work.

The Contractor shall be responsible for any confidential or proprietary information that is shared with the Subcontractor in accordance with Sections XVI & XVII of this Agreement. If the Subcontractor shares any such information to third (3rd) parties, the Contractor shall be made liable.

XX. Governing Law. This Agreement shall be governed under the laws of the State of Massachusetts.

XXI. Severability. This Agreement shall remain in effect in the event a section or provision is unenforceable or invalid. All remaining sections and provisions shall be deemed legally binding unless a court rules that any such provision or section is invalid or unenforceable, thus, limiting the effect of another provision or section. In such a case, the affected provision or section shall be enforced as so limited.

XXII. Breach Waiver. Any waiver by the Client of a breach of any section of this Agreement by the Contractor shall not operate or be construed as a waiver of any subsequent breach by the Contractor.

XXIII. Additional Terms and Conditions.

{additionalTerms132}

XXIV. Entire Agreement. This Agreement, along with any attachments or addendums, represents the entire agreement between the parties. Therefore, this Agreement supersedes any prior agreements, promises, conditions, or understandings between the Employer and Employee.

Client Signature {nopiSignature} Date _______________

Title ________________________________________

Organization NOPI INC

Print Name __________________________________

Supervisor Signature ______________________ Date _______________

Title {supervisorTitle}

Organization/Program {programName32}

Print Name {supervisorName}

Email {supervisorEmail}

Contractor Signature ______________________ Date _______________

Title {jobTitle}

Organization {contractorDba}

Print Name {employeecontractorName}

Email {employeecontractorEmail}
Should be Empty:

New Hire Form

Job Description

{employeecontractorName}

{contractorDba}

Benefits

{employeecontractorName}

{contractorDba}

Compensation

{employeecontractorName}

{contractorDba}

Worksite

{employeecontractorName}

{contractorDba}

Expenses

{employeecontractorName}

{contractorDba}

Liability Insurance

{employeecontractorName}

{contractorDba}

Termination

{employeecontractorName}

{contractorDba}

Additional Terms

{employeecontractorName}

{contractorDba}

Supervisor Information

{employeecontractorName}

{contractorDba}

Who is submitting this form?

Final Review

INDEPENDENT CONTRACTOR AGREEMENT

Program/Organization: {programorganization}