This is an agreement between THE PRODUCER (whose information appears below), hereafter known as "Producer" and The PIT Chapel Hill, whose address is 462 W. Franklin St. Chapel Hill NC, hereafter known as "Venue."
2. SCHEDULE & RUN TIME.
Producer agrees to present their show hereafter known as "Show" at Venue on the following dates and times agreed to above, hereafter known as the "Engagement." Producer hereby warrants that the Show, when performed, will last no longer than the designated show time slot, unless otherwise specified in separate correspondence between Venue and Producer. If the Show exceeds the contracted time, you will incur a $50 charge.
3. TICKET PRICE (Per person per performance): The ticket price for the Show will be determined by The PIT. Venue reserves the right to seat no more than 75 audience members per performance. Seating arrangements are made at the sole discretion of Venue.
NOTE: The venue requires a drink minimum for all audience members. The minimum is at the discretion of the venue.
4. SPLIT: All ticket sales will go to Venue, and Producer is not responsible for any minimum payment, unless otherwise specified in separate correspondence between Venue and Producer. Split must be discussed prior to submission of this contract.
- Venue reserves the right to cancel any and all remaining dates of Engagement should attendance at any performance of the Show fall below 25 audience members or should Producer violate any of the terms contained in this Agreement.
- Venue reserves the right to cancel any and all dates of Engagement for any unforeseen circumstance that may arise.
- Producer reserves the right to cancel any and all dates of the Engagement without penalty 3 (three) weeks prior to the date in question.
- If performance is cancelled by Producer LESS THAN 3 (THREE) WEEKS prior to the date of Engagement, Producer agrees to pay a $200 penalty fee. If Producer cancels any performances that have already sold tickets online through the Venue's website, Producer agrees to the $200 cancellation fee, plus a surcharge of $0.99 per ticket sold.
6. TECHNICAL REHEARSALS:
- PRODUCER MUST PROVIDE OWN TECHNICIAN for rehearsals and performances. Venue WILL NOT have personnel available to serve as technician. The list of PIT-approved technicians have been given above.
- Producer may schedule up to two hours of technical rehearsal at Venue free of charge at a time agreed on by both parties. Available times at The PIT are typically M-F 10am-5pm and 12:30pm-5pm at PIT Loft. Weekend tech rehearsals are first-come, first-serve and are limited.
- Absolutely no changes are permitted to be made to the patching or programming of our light board, or to the light grid itself. No lighting units may be re-focused or re-purposed without express written consent from the artistic director.
- PLEASE NOTE: The PIT reserves the right to cancel rehearsals in the Mainstage, Underground or Loft spaces at any time. Although this is not regular practice, circumstances occasionally arise that may require doing so. The PIT will do its best to reschedule such cancellations.
7. CLEAN-UP & PROP STORAGE:
- Producer must remove all equipment, and any personal property from the premises immediately after the Show. Producer is responsible for any and all property at all times while at The PIT. Venue cannot be expected to be accountable for any personal items whatsoever.
- For shows with a run of two performances or more, producer must confine all materials to a bin. After the final performance, Producer must remove all materials within one week. After one week, Venue reserves the right to dispose of any remaining materials. PLEASE EMAIL US A COMPREHENSIVE LIST OF PROPS YOU INTEND TO BRING IN.
- Producer is solely responsible for producing promotional materials including digital images, posters, or social media promotions for their Show.
- Venue will post Show details on Venue website. All additional marketing support from the Venue is at the sole discretion of the Venue.
- Any materials that are to be displayed at the theater must be approved by the Artistic Department and are allowed only in the designated areas in the lobby. Unauthorized materials will be removed and thrown away.
9. LIABILITIES: Producer is solely liable for the following:
- Any damages to Venue and/or its property resulting from Producer’s acts or negligence. Any damage to the facility, equipment or property of the Venue will result in a $50 fee or the amount of cost to repair if repairs total more than $50.
- Any and all fines incurred by Venue for any advertising for Show illegally posted on: city or private property, mailboxes, street newspaper boxes, telephone poles or any other location. An automatic fine of $200 will be taken out of the performance gross if illegal postings happen (if the gross does not reach $200, producer should be prepared to pay difference).
- NO OPEN FLAMES. Any and all fines/damages that result from using an open flame (including candles, lighters, flash paper, flash cotton, matches, lit cigarettes, and any other form of open flame) in the theater. The use of open flame is strictly prohibited, and Producer agrees to an additional fine of $300, payable to Venue, for using any such prohibited materials regardless of damages.
- NO CONFETTI, FAKE BLOOD, GLITTER, OR OTHER DAMAGING MATERIALS. Any and all use of confetti, fake blood, glitter or other damaging materials is strictly prohibited and will result in damage charges of $50 or the total cost of damage repair if greater than $50. • Producer may not provide free alcohol to audience members during a show. Any exceptions to this rule must be cleared by the artistic director.
- Producer must not perform under the influence of drugs or alcohol.
- Nudity is not permitted in any rehearsals or performances at the Venue without permission from the artistic director.
- Live animals are not permitted.
- NO "DROPPING THE MIC". Our equipment is expensive. If you want to "drop the mic" email us ahead of time and we can get you a bad mic to drop.
- The PIT Chapel Hill is not liable for any lost, stolen or broken items left unattended in the green rooms, dressing rooms or any other theater location.
- The PIT Chapel Hill prohibits any any dangerous, reckless or hazardous physicality on our stages. This includes but is not limited to fighting, wrestling, dangerous stunts and the use of any dangerous weapons. Producers will be held liable if any of their performers or audience are injured due to overly dangerous physicality or stunts.
Any exceptions to these rules must be cleared by The PIT and the artistic director.
10. STANDARDS OF CONDUCT
All Producers and Performers who use PIT stages must adhere to the PIT's Standards of Conduct, which can be found here: PIT Conduct Policy, which includes the PIT's anti-discrimination, anti-harassment, and anti-sexual harassment policies. It is the responsibility of the Show Producer to share the PIT Conduct Policy with his/her/their performers.