Thank you for deciding to employ The Travel Butler to coordinate and book your upcoming travel arrangements! It is my pleasure to serve you and I am excited to begin coordinating your trip details.
In order to begin work on your trip, a signed Client Service Agreement and credit card information for the non-refundable or "plan to go" planning fee must be received. The purpose of this fee is to cover our initial consultation, The Travel Butler's research, expertise, leveraging of global network of contacts, itinerary planning, concierge services, quote and proposal preparation, document preparation and postal fees, and booking and follow up of all reservations.
All non-refundable fees are due at the time research begins. You will only be charged the "plan to go" fee in the following instances (1) you decide not to book the travel arrangements you've hired me to arrange and I've begun the planning process (2) you cancel your trip once deposit has been applied or (3) the scope of the work changes. The purpose of this fee is to cover our initial consultation, my research, expertise, leveraging my global network of contacts, itinerary planning, concierge services, quote and proposal preparation, any document preparation and postal fees, and booking and follow up of all reservations. As long as you take the trip or utilize the services you enlist my assistance for, there is no cost to you.
Once The Travel Butler provides a complete proposal including pricing, feedback is needed within 7 days. I want you to have the best trip possible and based on experience, by making decisions in a timely fashion, you are more likely to get what you desire and there is less risk that the space we need will no longer be available. If we take much longer, space is often not available, leaving you disappointed and the planning process essentially starting over. If too much time lapses or the scope of the work changes, The Travel Butler reserves discretion to charge an additional fee. Any cancellation fees or penalties are in addition to the any planning fee paid.
Upon receipt of these items, I will use my full resources and best efforts to provide you with services, which will include, but are not limited to:
Determining your travel needs and budget preferences to help select appropriate travel options.
Researching and evaluating available travel alternatives and presenting the most suitable options for consideration.
Quoting the lowest possible price based on your specific travel requests.
Creating and customizing a detailed itinerary outlining all trip inclusions.
Seeking your approval before paying for and reserving the agreed upon trip inclusions.
Recommending a travel insurance provider (as requested).
Processing payment and arranging for delivery of any items needed pre-trip.
I look forward to planning a memorable and seamless travel experience for you!