The Worship Room at 2300 Booking Form

Loss and Liability Waiver

 

The Worship Room At 2300

 

Release of Liability, Assumption of Risk & Property Damage Waiver

This Release of Liability, Assumption of Risk, and Property Damage Waiver ("Waiver") is entered into by the individual or organization renting or using The Worship Room ("Booking Party") for themselves and on behalf of all guests, participants, invitees, vendors, contractors, employees, agents, and representatives attending or participating in the event.

By signing this Waiver, submitting a reservation, or making payment for a booking, the Booking Party acknowledges and agrees to the following:

 

1. Assumption of Risk

The Booking Party understands that participation in meetings, productions, workshops, photo sessions, podcast recordings, celebrations, performances, trainings, educational events, and other activities conducted at The Worship Room involves inherent risks that cannot be completely eliminated.

The Booking Party voluntarily assumes all risks associated with the use of the facility, equipment, furniture, parking areas, and surrounding premises, whether known or unknown.

 

2. Release of Liability

To the fullest extent permitted by law, the Booking Party releases, waives, and forever discharges The Worship Room, its owners, officers, employees, volunteers, contractors, affiliates, successors, assigns, and agents from any and all claims, demands, causes of action, damages, losses, liabilities, costs, or expenses arising out of or related to:

 

• Personal injury
• Illness
• Death
• Property damage
• Theft
• Loss of personal belongings
• Accidents occurring on or around the premises
• Use of venue equipment or furnishings
• Acts or omissions of guests, vendors, or third parties

 

This release applies whether such claims arise before, during, or after the scheduled event, except where prohibited by applicable law.

 

3. Responsibility for Guests

The Booking Party accepts full responsibility for the conduct and safety of all guests, attendees, vendors, contractors, performers, participants, and invitees.

Any damage caused by any individual associated with the event shall be considered the responsibility of the Booking Party.

 

4. Property Damage

The Booking Party agrees to reimburse The Worship Room for the repair or replacement of any property damaged during the rental period beyond normal wear and tear.

This includes, but is not limited to:

 

• Walls
• Doors
• Floors
• Windows
• Furniture
• Electronics
• Podcast equipment
• Streaming equipment
• Lighting
• Décor
• Restrooms
• Fixtures
• Exterior property

 

Repair or replacement costs will be billed at the actual cost incurred by The Worship Room.

 

5. Personal Property

The Worship Room is not responsible for lost, stolen, or damaged personal property belonging to the Booking Party, guests, vendors, or attendees.

The Booking Party is solely responsible for securing all personal belongings and equipment brought onto the premises.

 

6. Equipment Usage

Any venue-owned equipment provided during the rental is to be used only for its intended purpose.

The Booking Party accepts responsibility for any loss or damage resulting from misuse, negligence, unauthorized operation, or intentional misconduct.

 

7. Vendors and Contractors

The Booking Party is responsible for ensuring that all vendors and contractors comply with venue policies and all applicable laws.

The Worship Room assumes no responsibility for the actions or performance of third-party vendors.

 

8. Security

When security personnel are required by The Worship Room Administration, the Booking Party agrees to retain security services exclusively through Defense Pro Security Group.

Failure to comply may result in cancellation or immediate termination of the event without refund.

 

9. Medical Emergencies

The Worship Room is not responsible for providing medical care.

In the event of a medical emergency, venue staff may contact emergency responders at their discretion. Any medical expenses incurred remain the sole responsibility of the injured individual or the Booking Party.

 

10. Indemnification

The Booking Party agrees to defend, indemnify, and hold harmless The Worship Room, its owners, employees, volunteers, contractors, agents, affiliates, successors, and assigns from and against any and all claims, lawsuits, liabilities, judgments, damages, penalties, attorney's fees, costs, or expenses arising from:

 

• The Booking Party's use of the venue;
• The acts or omissions of the Booking Party, guests, vendors, or attendees;
• or Any breach of the Venue Rental Agreement or Venue Terms & Conditions.

 

11. Photography & Media

The Booking Party is solely responsible for obtaining any necessary permissions, licenses, or releases from individuals photographed, recorded, livestreamed, or filmed during the event.

The Worship Room assumes no liability for disputes arising from media created during the rental.

 

12. Compliance with Laws

The Booking Party agrees to comply with all applicable federal, state, and local laws, regulations, fire codes, occupancy limits, and public safety requirements.

13. Governing Law

This Waiver shall be governed by and construed in accordance with the laws of the State of Mississippi in which The Worship Room is located. Any legal action arising from this agreement shall be brought in a court of competent jurisdiction within that state.

 

14. Severability

If any provision of this Waiver is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

 

15. Acknowledgment

The Booking Party certifies that they:

 

• Have carefully read this Waiver.
• Fully understand its contents.
• Understand they are giving up certain legal rights.
• Enter into this agreement voluntarily and without coercion.
• Have the authority to sign on behalf of their organization, business, or event, if applicable.

 

By signing below, the Booking Party acknowledges acceptance of this Release of Liability, Assumption of Risk, and Property Damage Waiver.

Terms and Conditions

 

The Worship Room At 2300

 

Venue Rental Terms & Conditions

By submitting a reservation and/or making payment, the Booking Party acknowledges that they have read, understood, and agree to abide by the following Terms & Conditions.

 

1. Reservation & Security Deposit

This form constitutes as a signed rental agreement and the required payment(s) are necessary to confirm a reservation.

 

All bookings require a non-refundable Security Deposit of $105.00, which includes:

 

• $50.00 Setup/Breakdown Fee
• $55.00 Cleaning Fee

 

The Security Deposit is non-refundable and is retained regardless of cancellation.

Podcasting & Streaming Studio & Photoshoot Studio Exception

For Podcasting & Streaming Studio Rentals and Photoshoot Studio Rentals, the $55 Cleaning Fee may be waived when:

 

• The total number of crew members, participants, or subjects is five (5) people or fewer, and
• The Booking Party agrees to leave the space clean and in the same condition in which it was received.

If the space requires additional cleaning after the rental, The Worship Room reserves the right to assess the applicable cleaning fee and any additional cleaning costs.

 

2. Rental Time

Rental time includes setup, event time, breakdown, and cleanup.

Access to the venue will begin and end according to the reserved rental period.

Overtime is subject to availability and additional charges.

 

3. Payment

Rental balances must be paid according to the payment schedule established at booking.

Failure to make timely payments may result in cancellation of the reservation.

 

4. Cancellations & Rescheduling

The Security Deposit is non-refundable.

Requests to reschedule are subject to availability and approval by The Worship Room Administration.

Any approved rescheduling must occur within the timeframe established by management.

 

5. Venue Use

The Worship Room is intended to provide a clean, welcoming, and respectful environment for meetings, workshops, podcasts, trainings, celebrations, educational events, productions, and similar gatherings.

The Booking Party agrees:

• To use the facility only for the approved purpose.
• To comply with all applicable federal, state, and local laws.
• Not to exceed the approved occupancy limit.
• To supervise all guests, vendors, and attendees.

 

The Worship Room reserves the right to refuse or terminate any event that violates these terms or presents a safety concern.

 

6. Smoking, Vaping & Alcohol

Smoking and vaping are strictly prohibited anywhere inside the venue.

Alcohol is not permitted.

An exception may be granted for wine or champagne only, and only when approved in writing by The Worship Room Administration prior to the event.

Unauthorized alcohol may result in immediate termination of the rental without refund.

 

7. Security Requirements

Certain events may require licensed security personnel based on the nature, attendance, or risk level of the event.

The decision to require security rests solely with The Worship Room Administration.

Security requirements will be determined at the time of booking.

When security is required, all security services must be provided exclusively through Defense Pro Security Group.

Security costs are the responsibility of the Booking Party and are separate from venue rental fees.

 

8. Damages & Liability

 

The Booking Party accepts full responsibility for:

 

• Any damage caused by themselves, their guests, vendors, contractors, or attendees.
• Repair or replacement costs for damaged furniture, equipment, fixtures, décor, or building components.
• Excessive cleaning resulting from misuse of the facility.

 

The Worship Room reserves the right to invoice the Booking Party for all repair, replacement, or restoration costs.

 

9. Decorations

Decorations must not permanently alter or damage the facility.

No nails, screws, staples, tape that damages surfaces, glitter, confetti, open flames, or similar materials may be used without prior approval.

All decorations must be removed before the rental period ends.

 

10. Equipment & Furniture

Only equipment approved by The Worship Room may be used inside the facility.

Furniture and equipment may not be removed from the premises without written permission.

 

11. Noise & Conduct

The Booking Party agrees to maintain a respectful atmosphere at all times.

The Worship Room reserves the right to end any event involving:

 

• Illegal activity
• Disorderly conduct
• Fighting or violence
• Harassment
• Excessive disruption
• Behavior that threatens the safety of guests or staff

 

No refunds will be issued if an event is terminated due to policy violations.

 

12. Children

Children must remain under the direct supervision of a responsible adult at all times.

 

13. Personal Property

The Worship Room is not responsible for lost, stolen, or damaged personal property, equipment, decorations, or vendor materials.

 

14. Force Majeure

The Worship Room shall not be liable for cancellations or interruptions caused by events beyond its reasonable control, including but not limited to severe weather, utility failures, government actions, natural disasters, or emergencies.

 

15. Indemnification

The Booking Party agrees to indemnify and hold harmless The Worship Room, its owners, employees, volunteers, agents, and affiliates from any claims, liabilities, damages, losses, expenses, or legal actions arising from the Booking Party's use of the facility.

 

16. Right to Refuse Service

The Worship Room reserves the right to refuse, cancel, or terminate any reservation for violations of these Terms & Conditions or for any activity deemed unsafe, unlawful, or inconsistent with the mission and values of the venue.

 

17. Acceptance

Submission of a booking request, payment of any fees, or use of the facility constitutes acceptance of these Terms & Conditions.

The Booking Party acknowledges responsibility for ensuring that all guests, vendors, contractors, and attendees comply with these policies throughout the duration of the rental.