This contract for Destination Wedding Travel Booking Services is hereby effective and binding upon signature of the contracting party(ies).
Smith Luxury Travel agrees to provide services and/or professional recommendations as follows:
Meet with bride and groom to determine budget, location, wedding date and additional details.
Source location and secure preferred wedding date with resort.
Communicate directly with the resort wedding planner to arrange the details.
Collect the resort wedding deposit and apply that payment on your behalf if required.
Submit group quote requests for large wedding parties with several suitable wholesalers.
Manage all travel portfolio details such as payment, invoicing and room allocation details.
Handle all files in the event of any supplier changes
Smith Luxury Travel is a travel agency and not the on-site wedding coordinator. Our responsibilities are related strictly to the facilitation of travel, acquisition of accommodations and securement of an event venue for the bride and groom and any guests of the wedding event. We will facilitate the initial communication between the bride and the wedding coordinator who will assist with ceremony details such as colors, cake flavors, etc at the appropriate time. Additional assitance with wedding planning is also available for an additional fee.
Smith Luxury Travel will make every reasonable effort to communicate with the bride and groom provided phone numbers, mailing addresses and electronic communication means are kept current. It is the responsibility of the bride/groom to inform Smith Luxury Travel of any changes as soon as possible.
RETAINER AND PAYMENT REQUIREMENTS:
To request our professional travel services we require a retainer of $250.00 which is non-refundable in the event you do not book your destination wedding. This fee will be deducted from the final invoice amount of your package once all final payments are confirmed.
Smith Luxury Travel will not hold any date or begin securing wedding venues with resorts without receipt of both said retainer and signed contract.
RIGHTS AND RESPONSIBILITIES:
The client has the right to choose not to proceed with any written group quotes, wedding packages provided by the resort and any travel arrangements quoted. Should the client so decide, the retainer fee would be non-refundable and retained for services rendered.
The agent holds the responsibility to source travel packages, present quotes in a professional manner and advise on suitable wedding packages being offered by either the resort or supplier.
Smith Luxury Travel warrants and declares that every effort will be made to provide the best prices available for the resorts that you request. In the unlikely event that a catastrophic situation should occur to redirect or reschedule your travel plans and the supplier is unable to
provide CLIENT with the agreed upon travel services and/or products, Smith Luxury Travel nor its agents are not responsible for any other damages, emotional or otherwise.
CLIENT(S) agrees that adequate travel insurance protection will be considered for their wedding to include but not be limited to: cancellation and trip interruption, medical and loss of baggage. If this protection is declined a signed liability release waiver form will be required.
Your signature on this form indicates that you have read and agree to the above and have reviewed our Terms and Conditions.