Event Detail Sheet

2020 Event Detail Sheet

Confirmed details are imperative when creating your event flyer. If portions of your event are still TBD, please wait to complete the "Event Detail Sheet" until everything has been finalized. If you need assistance in finalizing details, please contact Michele Bauer at mbauer@williams-syndrome.org or call 248-244-2229.
First Name: *
Last Name: *
Street Address: *
City: *
State: *
Zip Code: *
Phone Number: (this number will be listed on the flyer) *
E-mail Address: (this e-mail address will be listed on the flyer) *
Are you a member of the WSA? *

Yes No
Are you working with an additional Coordinator? *

Yes No

Additional Coordinator First Name:
Additional Coordinator Last Name:
Additional Coordinator Phone Number:
Additional Coordinator E-mail Address:
Do you want both coordinators contact information to be listed on the flyer?

Yes No

What is the date of the event? (minimum 6 -8 weeks lead time from RSVP date) *

Month Day Year
Date
Event Start Time *

: Hour Minutes AM/PM Option
Event End Time *

: Hour Minutes AM/PM Option
Location Name: *
Location Street Address: *
Location City: *
Location State: *
Location Zip: *
Location Phone Number: (if applicable)
Location website: (if applicable)
Name of contact person at location: (if applicable)
E-mail Address of contact person at location: (if applicable)
Does the location require a signed contract? *

Yes No
If the answer to the above was "Yes" please DO NOT sign a contract on behalf of the WSA. Please provide us with a short summary of the details, and the name and number of the contact at the venue.
Have you contacted the venue to secure a date?

Yes, I am currently holding a date. But, I need the WSA to contact the venue to pay and/or finalize the details Yes, the date has been secured, I do not require additional assistance No
Does the location require a certificate of liability/insurance? *

Yes, I will contact the WSA with requirements No
Does the location have a rental fee? *

Yes No
What is the Rental Fee?

Does the event have a social element? Please give a description. (BBQ, picnic, meet & greet)
Is there entertainment? Please give a description. (music, face painters, inflatable)
Do you have a theme in mind for the flyer? (fall, carnival, Winter, etc)
Will there be food & beverages at the event? *

Yes No
What food and beverage will be offered? (ex: we will supply hot dogs & water)
Are You asking guests to provide anything? (ex: a dish to pass)

The WSA is pleased to provide pre-approved financial venue and staff assistance for regional events.

Reimbursments must be submitted within 2 weeks of the event. In order to be processed, you must complete the form and submit all reciepts/invoices.
How can the WSA best support your event?

Venue Rental Fee Volunteers and/or Staff
Once you have made your selection above, Please outline specific details regarding your request.

For each event that requires an RSVP and/or pre-registration, the WSA will provide an event specific on-line registration page and link. From this page/link we will be able to collect names, number of attendees, and any attendee fees related to the event.
Please note, only venue rental fees will be covered by the WSA. Any othere expenses (food, entertainment, etc.) need to be fully covered by registration fees. Please call the office if you would like to discuss the event registration fee.
Does your event require an RSVP or pre-registration? *

Yes No
Are there attendee fees related to this event? *

Yes No
Are fees being collected via online registration? *

Yes No
If you selected "Yes" to RSVP/Registration, what information do you need to collect? (number attending, attendees names, fees, etc...)
If you selected "Yes" to attendee fees, please offer further description, and/or fee amount.
What elements are included with the registration (food, activities, entry fees, playground, etc)
Are there optional items/activities available for additional purchase at the event. If so, list the items and the fees associated to them.
When selecting a registration/RSVP by date, consider all of the elements: Do you require time to shop for food and beverage? Does the venue require a final head count in advance?
RSVP Date: *

Month Day Year
Date