uCity Square Event Request Form

Event Request Form

Request for Use of Common Area
Please note the following Mission-aligned programming uses for The Lawn and The Square:

Farmers’ Markets, Arts and/or Makers’ Fairs, Outdoor Yoga, Recess (outdoor games), Concert or Outdoor Movies Series, Food Trucks, Tenant-Led Events (company picnics, outdoor team building), Health Fairs and Community Clinics (including blood drives), Technology Demonstrations (a type of outdoor science fair), Elected Official/Candidate Forums (if slate of candidates from multiple parties are includes and it does not imply an endorsement), Outdoor Education, Smart Cities Programs (examples have included showcases focused on autonomous vehicle, solar / renewable energy, sustainable agriculture) Happy Hour/social events

The following event proposals will not be accepted:

o Political Rallies or Political Advocacy (leafletting, etc.), Religious Ceremonies, Weddings, Gun Shows (anything involving weapons)

o Any leasing of the Common Facilities or events/uses that could reasonably be expected to create a possessory interest in the Common Facilities in favor of any occupants or invitees
Location you are interested in (check all that apply)*

The LawnThe SquareBeer GardenInterior spaceNot sure/flexible
Name of Person Completing this Form*

First NameLast Name
Email*
example@example.com
Main Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Cell Phone Number*
Please enter a valid phone number where we can reach you outside of business hours.Format: (000) 000-0000.
Legal Business Entity Name/LLC name*
Business Entity Type
Are you a non-profit, startup, or innovation/community focused org?*

YesNo
Please upload a Certificate of insurance (required for outdoor space rental)

Cancelof
- Landlord / Owner
- Tenant / Requestor
- Property Location
- Event Name*
- Proposed Event Date (must be at least one month in the future)*
  
  MonthDayYear
  Date
- Do you have a backup date in mind if this one is not available?
  
  MonthDayYear
  Date
- Official Event Hours*
  (one hour will be added for setup/breakdown unless otherwise noted)
- Additional time needed for setup*
  (one hour will be added for setup/breakdown unless otherwise noted)
- Additional time needed for breakdown*
  (one hour will be added for setup/breakdown unless otherwise noted)
- Expected Event Attendance*
  estimated number of attendees
- Event Description*
  Please describe event purpose and other relevant details.
- Have you hosted this event in the past? Please provide any information about the event's details including past locations, attendance, any links to videos or marketing.*
- Open to Public?*
  
  YesNo
- Will this event be free to attendees, or paid?*
  
  FreePaid
- Proposed Plan for Security and Cleaning, please indicate if you need help securing either: note, we require a $300 cleaning fee for most events.*
- Will you require fencing?
  
  Yes--it is a requirementNoIt would be helpful but not required
- Will your event need electricity?
  
  YesNoNot sure
- Will your event require street closure? (note: organizer is responsible for procuring a permit from the City)
  
  Yes--it is a requirementNoIt would be helpful but not required
- Do you need on-site restrooms/port-o-potties (note: we have three available on site; if more are needed, organizer is responsible for procuring additional)
  
  YesNoHelpful but not required
- Will you need access to any of the on-site storage containers?
  
  Yes: I would like to use the one available containerNo
- Will food and/or beverage be provided?*
  
  YesNo
- If food and beverage will be provided, please answer the following questions:
- Will food be prepared on site?
  
  YesNo
- If yes, please describe:
- Will alcohol be served? Note: if beer is to be served, you must work with the uCity Square Beer Garden to provide this service--we will connect you.
  
  YesNo
- If yes, please describe:
  The beer garden vendor maintains right of first refusal for all beverage service on site.
- Will attendees be charged for alcohol? An alcohol permit will be required if you are including a vendor besides the beer garden.
  
  YesNo
- What other amenities will you be bringing?
  For example: tents, booths, band/amplified sound, food trucks or catering, bounce house, games, additional seating
- Other Event Details or Special Circumstances?
- If your event is approved, we will issue a Right of Entry to hold the space. Please do not promote your event until this Right of Entry is completed.
  
  Please let us know who to note as the legal signatory: this is typically a CEO, head of Legal, a Dean, or the owner of the company who can sign on behalf of the company listed on the Certificate of Insurance:
- The signatory for the Right of Entry Lawn use contract will be First Name* Last Name* . Their email address is Email* and their formal mailing address is Street Address* Address Line 2* City* State* Zip* . Their phone number is Area Code Phone Number .
- Rules and Regulations
  
  1.      Users must sign a Right of Entry and receive a Certificate of Occupancy from Wexford
  
  2.      User must maintain insurance coverage and proof of a COI
  
  3.      User hours must be respected: no events before 7am or after 10pm
  
  4.      Noise level should be kept to a minimum: amplified events cannot exceed 110 decibels on site or 90 decibels at any neighboring building (consistent with tenant demands and animal needs or is this just minimum by ordinance?)
  
  5.      Any damage to space rented by users must be mitigated at the cost to the user
  
  6.      Free events should be open and accessible to the public
  
  7.      Maximum capacity of 250 at any given time (turnover is allowed)
  
  8.      Respect must be given to our neighbors including building tenants, students, and residents
  
  9. All renters are required to pay a security deposit of $350 to hold th space: it will be used to cover the cleaning fee at the end of the event.
- Signature Authorization
  
  I hereby certify that the above information is true and that I am authorized to sign on behalf of tenant/requestor.
- Signature to indicate understanding of rules and regulations*
- Should be Empty:

Event Request Form

If food and beverage will be provided, please answer the following questions:

Signature Authorization