Blackthorn Event Request

Blackthorn Event Request

Complete this form to request an Event Registration, Simple RSVP, Event Check-In, or Calendar Listing. If you have any questions, please contact Lindsey Reinstrom or Jane Kramer.
Submitter Name*

First NameLast Name
Submitter Email*
Campus/Affiliation*
What do you need for your event?*

Event Registration (Free or Paid)Simple RSVP (requires a Yes or No)Simple Day-of Check-InEvent Calendar Listing only
Event Registration (Free or Paid)
- Format: Multi-step checkout for in-person or virtual events
- Tickets: Main ticket plus optional guest tickets
- Cost: free or paid, with gift splits if desired
- Options:
  - Public or private calendar display
  - Confirmation email
  - Donation field
  - Multiple custom form questions
  - Additional ticket types, ex. child tickets, sponsorship levels
  - Sessions: Extra activities attached to main/guest tickets (free or paid), such as luncheons, receptions, meetings, etc.
- Use Cases: The ONLY registration option for events where one person registers for two or more people; optional donation is needed; multiple ticket types are offered, or sessions are included.
- Onsite: Supports mobile check-in
Simple RSVP
- Format: One-step, Yes/No registration for free events
- Tickets: Single main ticket only; no guest tickets, no donations
- Cost: free only
- Options:
  - Public or private calendar display
  - Confirmation email for Yes registrants
  - Up to 2 custom form questions: ex. affiliation, class year or student ID
- Use Cases: Ideal for simple, individual registrations for small, invite-only events like board meetings; when a Yes/No response is required
- Onsite: Supports mobile check-in
Simple Event Check-In
- Format: One step, day-of-event sign-up for free, in-person events
- Tickets: Single main ticket only; no guest tickets, no donations
- Cost: Free only
- Add-ons:
  - Public or private calendar display
  - Up to 2 custom form questions: ex. affiliation, class year or student ID
- Use Cases: Walk-up/onsite only (no advance registration); best for casual or high-traffic events focused on participation and visibility, such as UTK Welcome Wednesday or UTIA Ag Day
Event Calendar Listing
- Format: Event “shell” with no registration component
- Tickets/Cost: n/a
- Options:
  - Public calendar display only
  - Include link to an external registration site
- Use Cases: Best for promoting events on central calendars when registration is handled external to Blackthorn.
- Onsite: n/a

End Registration

Event Calendar Listing
Calendar Event Title*
Please adhere to naming convention "Campus Unit: Year Name of Event" Ex. UT Law: 2023 Dean’s Council Reception
Note: Event Title Naming Convention Examples »
Primary Event Group (Calendar) Listing*

UTAA / alumni.utaa.eduUTC / alumni.utc.eduUTHSC / alumni.uthsc.eduUTIA / advanceutia.tennessee.eduUTK / alumni.utk.eduUTM / alumni.utm.eduUTS / alumni.utsouthern.edu
UTAA: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTC: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTHSC: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTIA: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTK: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTM: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTS: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
Event Category*
Calendar Listing Go-Live Date*

MonthDayYear
Event Start Date/Time*

MonthDayYear
HourMinutesAM/PM Option
Event End Date/Time*

MonthDayYear
HourMinutesAM/PM Option
Event Contact Name

First NameLast Name
Event Contact Email
Replies or feedback through the "Contact Us" tab will send to this email address.
Banner Image for Landing Page*

Select and Upload File
Image/graphic must be high resolution and at least 820 x 410 pixels. Cancelof
Note on images:
The unauthorized use of stock photography is prohibited. If needed, please visit https://unsplash.com to download freely-usable images.
Event Full Description*

Appears on Blackthorn event landing page0/1500
Is your event taking place in person or virtually?*

In personVirtually
Primary Location/Venue*
Primary location, venue name, room #, full street address with zip code.
Webinar/Meeting URL*
Please provide any additional Zoom/webinar information
Ex: Webinar/Meeting password; additional webinar instructions, etc.
Additional comments or notes for the event builder

End Calendar Listing

Simple RSVP
Simple RSVP Title*
Please adhere to naming convention "Campus Unit: Year Name of Event" Ex. UT Law: 2023 Dean’s Council Reception
Note: Event Title Naming Convention Examples »
Primary Event Group (Calendar) Listing*

Do Not Display on Public Event Calendar (Invite Only)UTAA / alumni.utaa.eduUTC / alumni.utc.eduUTHSC / alumni.uthsc.eduUTIA / advanceutia.tennessee.eduUTK / alumni.utk.eduUTM / alumni.utm.eduUTS / alumni.utsouthern.edu
UTAA: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTC: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTHSC: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTIA: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTK: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTM: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTS: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
Event Category*
Event Start Date*

MonthDayYear
HourMinutesAM/PM Option
Event End Date*

MonthDayYear
HourMinutesAM/PM Option
RSVP Start Date*

MonthDayYear
At least 7 days from today
RSVP End Date*

MonthDayYear
Expected number of registrants*
Important: If you have selected a 'Primary Event Group' above for this Simple RSVP to show on an events calendar, you will need to upload a 2:1 ratio image for us to properly post on the website.
Dynamic Image for Event Calendar Posting*

Select and Upload File
2:1 ratio image required to post on Event calendar(s) Cancelof
Dynamic Image for Landing Page (optional)

Select and Upload File
Image/graphic must be high resolution and recommended image size is 2500 x 731 pixels, with minimum of 1100 x 321px. Cancelof
Event Full Description*

Appears on Blackthorn event landing page0/1500
Primary Location/Venue*
Primary location, venue name, room #, full street address for landing page and email confirmation.
Additional RSVP fields for registrant (limit of 2)*
Ex: Class Year (*required); UT Student ID# (*required) etc.
From Name and From Email*
Only the "yes' responses will receive this email confirmation.
'Yes' Confirmation Email Text*
Don't forget to include reminders/additional info (Ex. parking, attire, etc.)
Additional comments or notes for the event builder

End RSVP

Simple Event Check-In
Simple Check-In Title*
Please adhere to naming convention "Campus Unit: Year Name of Event" Ex. UT Law: 2023 Dean’s Council Reception
Note: Event Title Naming Convention Examples »
Primary Event Group (Calendar) Listing*

Do Not Promote Event on Public Event CalendarUTAA / alumni.utaa.eduUTC / alumni.utc.eduUTHSC / alumni.uthsc.eduUTIA / advanceutia.tennessee.eduUTK / alumni.utk.eduUTM / alumni.utm.eduUTS / alumni.utsouthern.edu
UTAA: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTC: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTHSC: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTIA: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTK: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTM: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
UTS: Additional Event Group(s) (Calendar) Listing(s)
Select Additional Group(s), if needed
Event Category*
Event Date*

MonthDayYear
This is the date the check-in will open to participants
Expected number of registrants*
Important: If you have selected a 'Primary Event Group' above for this Check-In to show on an events calendar, you will need to upload a 2:1 ratio image for us to properly post on the website.
Dynamic Image for Event Calendar Posting*

Select and Upload File
2:1 ratio image required to post on calendar Cancelof
Dynamic Image for Landing Page (optional)

Select and Upload File
Image/graphic must be high resolution and recommended image size is 2500 x 731 pixels, with minimum of 1100 x 321px. Cancelof
Note on images:
The unauthorized use of stock photography is prohibited. If needed, please visit https://unsplash.com to download freely-usable images.
Event Full Description*

Appears on Blackthorn event landing page0/1500
Primary Location/Venue*
Primary location, venue name, room #, full street address for landing page.
Additional check-in fields for registrant (limit of 2)*
Ex: Affiliation (*required); Class Year (*required); etc.
Additional comments or notes for the event builder

End Check-in
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