• Blackthorn Event Request

  • Complete this form to request an Event Registration, RSVP, Event Check-In, or Event Calendar Listing. If you have any questions, please contact Lindsey Reinstrom or Jane Kramer.

    Not sure what type of event to request? Check out our options »

  • What do you need for your event?*

  • Event Registration (Free or Paid)

    • Format: Multi-step checkout for in-person or virtual events
    • Tickets: Main ticket plus optional guest tickets
    • Cost: Free or Paid, with gift splits if desired
    • Options:
      • Public or private calendar display
      • Confirmation email
      • Optional Donation field
      • Multiple custom form questions
      • Additional ticket types, ex. child tickets, sponsorship levels
      • Sessions: Extra activities attached to main/guest tickets (free or paid), such as luncheons, receptions, meetings, etc.
    • Use Cases: The ONLY registration option for events where one person registers for two or more people; event has a charge; optional donation is needed; multiple ticket types are offered, or sessions are included.
    • Onsite: Supports BT Mobile Check-in

  • PRCH - Pre-registration + Day-of Check-In

    • Format: People can either...
    • Pre-register, be checked in onsite using the BT Mobile Check-In App, and be marked as Attended, OR 
    • Sign up onsite/walk-up; when these walk-ups complete the check-in form, they will automatically be marked as Attended. No BT Mobile Check-In App needed for walk-ups.
    • Tickets: Single main ticket for pre-registration & single main ticket for Day-of Check-In (hidden until day of), NO guest tickets, NO donations
    • For FREE events ONLY
    • Options:
      • Public or private calendar display
      • Confirmation email for 'Yes' registrants
      • Multiple custom form questions for pre-registrants; : ex. affiliation, student ID, dietary restrictions
      • Up to 2 custom additional form questions for walk-ups
    • Use Cases: Student and Stewardship events such as UTIA's Ag Day and UTK's Grad Countdown where you want to know attendance #s and want to account for walk-ups
    • Onsite: Supports BT Mobile Check-in for those who pre-register;
      event organizer must display a QR code onsite at the event for walk-ups

    RSVP - this is not a standard registration / use if you need 'No', not attending responses

    • Format: One-step, Yes/No registration for free events
    • Tickets: Single main ticket only; NO guest tickets, NO donations
    • For Free events ONLY
    • Options:
      • Public or private calendar display
      • Confirmation email for 'Yes' registrants
      • Up to 2 custom additional form questions: ex. affiliation, dietary or student ID
    • Use Cases: Ideal for simple, individual registrations for small, invite-only events like board meetings; when a Yes/No response is required
    • Onsite: Supports BT Mobile Check-in

  • Simple Event Check-In

    • Format: One step, Day-of-Event sign-up for free, in-person events
    • Tickets: Single main ticket only; NO guest tickets, NO donations
    • For Free events ONLY
    • Options:
      • Public or private calendar display
      • Up to 2 custom additional form questions: ex. affiliation or student ID
      • Mobile Check-in app is not needed.
    • Use Cases: Walk-up/onsite ONLY (NO advance registration); best for casual or high-traffic events focused on participation and visibility, such as UTK Welcome Wednesday or UTIA Ag Day.
    • Onsite: n/a; Users' status can be automatically set as 'Attended'.

  • Event Calendar Listing

    • Format: Event “shell” with no registration component
    • Tickets/Cost: n/a
    • Options:
      • Public calendar display only
      • Include link to an external registration site
    • Use Cases: Best for promoting events on central calendars when registration is handled external to Blackthorn.
    • Onsite: n/a
    • Event Registration (Free or Paid) 
    • Primary Event Group (Calendar) Listing*
    • Event Start Date/Time*
       / /
       :
    • Event End Date/Time*
       / /
       :

    • Note: Your registration start date must be a minimum of 7 days from the date you submit this form. Complex registrations require at least 3 weeks lead time. DO NOT PICK TODAY AS THE START DATE.

    • Registration Start Date*
       / /
    • Registration End Date*
       / /
    •  -
    • If you're promoting your event on printed materials, will you be creating a QR code or will you need a short/custom URL?*
    • Note: You can use the Blackthorn URL to create your own QR code.
    • Select and Upload File
      Cancelof

    • Note on images:
      The unauthorized use of stock photography is prohibited. If needed, please visit https://unsplash.com to download freely-usable images.

    • 0/1500
    • Is your event taking place:*
    • Does your event have any of the following? Please check any that apply.*

    • SPONSORSHIPS

      STOP: Read the UTFI policy on sponsorships »

      Your sponsorship request form MUST BE APPROVED before proceeding with this event request.

    • This event is a sponsorship where the amount of the gift portion cannot be determined until final costs are determined after the event.

    • Registration Details

    • Does your event have ticket price(s) or is it free?
    • Does the cost to attend the event include a gift/non-gift split? ex: $70 registration fee = $30 non-philanthropic(NP) fee, $40 gift.*

    • Note: Any event with an associated cost (registration fee, session fee, optional donation, gift fee, etc.) must have an associated designation for processing.

    • Do you want to include a discount code applicable to the event or to one or more event items?*
    • Should registrants have the opportunity to make an optional donation?*
    • Enable "Cancel Registration"? This allows a registrant to cancel their registration up until the Registration End Date selected above.

    • Registration Fields

    • Standard required fields that will be included on all events for main registrants are First Name, Last Name, and Email. Phone is optional and Address will only be required for paid events. Other fields may be required based on ticket type or for guests. These fields do not need to be included in list of registration fields below.

      Note: This information is only collected within Blackthorn. We will match an email on a contact in ACE only. Other registrant information will not overwrite information to a contact record in ACE.

    • Session/Activity Details

      You've indicated your event includes sessions or activities, such as a reunion dinner, optional lecture, or optional athletic event. Please complete all details below for your sessions. 

    • Please indicate whether you want any tabbed elements included on your Blackthorn event landing page by checking any of the boxes below.

    • BT Optional Elements: (choose any that may apply)
    • Select and Upload Files
      Cancelof
    • Will you be using the BT Mobile Check-in app for this event?*

    • Post-event surveys are standardized and not customizable at this time. Post-event surveys should be sent to those who have Attended between 3–7 days after the event end date has passed. A post-event survey should be used after Mobile Check-In has been utilized for the event. View the post-event survey questions here »

    • Would you like to send a post-event survey?*
    • Desired survey send date (3–7 days after the event end date)
       - -

    • Member Confirmation Email

      This email is sent to the registrant once they have successfully registered. Note: At this time there are only certain organization-wide email addresses available for use.

    • You Are Registered - Reminder

      This email is sent to the registrant 2–3 days before the event start date. This only works if a registration sales end date closes before the day of the event. This is not an event invitation email through Marketing Cloud; it's simply a reminder to all those who have already registered for the event. Note: The reminder confirmation email includes an updated subject line but contains the exact same information as the original registration confirmation email.

    • Do you want a reminder confirmation email sent to registrants prior to the event start date?*
    • Select and Upload File(s)
      Cancelof
    • End Registration 
    • Event Calendar Listing 

    • Note: Event Title Naming Convention Examples »

    • Primary Event Group (Calendar) Listing*
    • Calendar Listing Go-Live Date*
       / /
    • Event Start Date/Time*
       / /
       :
    • Event End Date/Time*
       / /
       :
    • Select and Upload File
      Cancelof

    • Note on images:
      The unauthorized use of stock photography is prohibited. If needed, please visit https://unsplash.com to download freely-usable images.

    • 0/1500
    • Is your event taking place in person or virtually?*
    • End Calendar Listing 
    • PRCH / RSVP 

    • Note: Event Title Naming Convention Examples »

    • Primary Event Group (Calendar) Listing*
    • Event Start Date*
       / /
       :
    • Event End Date*
       / /
       :
    • PRCH/RSVP Start Date*
       / /
    • PRCH/RSVP End Date*
       / /

    • Important: If you have selected a 'Primary Event Group' above for this option to show on an events calendar, you must upload a 2:1 ratio image for us to properly post on the website. 

    • If you're promoting your event on printed materials, will you be creating a QR code (required for check-in portion of PRCH) or will you need a short/custom URL?*
    • Note: You can use the Blackthorn URL to create your own QR code.
    • Select and Upload File
      Cancelof
    • Select and Upload File
      Cancelof
    • 0/1500
    • Will you be using the BT Mobile Check-in app for this event? (if using PRCH, it is highly recommended to use BT Mobile Check-in App)*
    • End PRCH / RSVP 
    • Simple Event Check-In 

    • Note: Event Title Naming Convention Examples »

    • Primary Event Group (Calendar) Listing*
    • Event Date*
       / /

    • Important: If you have selected a 'Primary Event Group' above for this Check-In to show on an events calendar, you will need to upload a 2:1 ratio image for us to properly post on the website. 

    • Select and Upload File
      Cancelof
    • Select and Upload File
      Cancelof

    • Note on images:
      The unauthorized use of stock photography is prohibited. If needed, please visit https://unsplash.com to download freely-usable images.

    • 0/1500
    • End Check-in 
    • Should be Empty: