Blackthorn Event Request

Blackthorn Event Registration Request

Complete this form to request an event registration or calendar listing. Note: Blackthorn does not have functionality for Yes/No RSVPs. Please double check that you have included all requested information before submitting your event registration request. If you have any questions, please contact dsi@utfi.org.
Form Instructions

If you need to save your progress and complete the form at a later time, click the "Save and Continue Later" button at the bottom of the form. Choose "Skip Create an Account" on the first screen. Enter your email address on the second screen, and select the "Send Link" button. You will receive an email with a link to resume your work in progress. This link will be active for 90 days.
Note: Start date for your registration or calendar listing (go-live date) must be a minimum of 10 business days from the date you submit this form. Complex registrations (i.e. Homecoming, Golden Grad, reunion weekends) should allow for a minimum of 3 weeks.
Submitter Name*

First NameLast Name
Submitter E-mail*
Campus/Affiliation*
Does this event include sponsorship levels OR does the registrant receive any benefit in excess of the cost paid to attend?*

YesNo
STOP: Read the UTFI policy on sponsorships »

Your sponsorship request form MUST BE APPROVED before proceeding with this event request.
I confirm that I have reached out to Terri Clark, and my sponsorship request form has been approved.*

Yes

Optional Event Details

Please indicate whether you want these tabbed elements included on your Blackthorn event landing page.
Blackthorn Optional Elements

Frequently Asked QuestionsEvent SponsorsEvent Speakers/Hosts/Featured GuestsOther Tab
Event FAQs*
Provide all questions and answers. Ex: Q1: "Where do I park?" A1: "Parking is located at [insert address here]."
Event Sponsors*
Provide sponsors names and short descriptions
Sponsor Logos

Select and Upload Files
Load all relevant logos with identifiable file names. Minimum 128x128 pixels. Cancelof
Event Speakers/Hosts/Featured Guests*
Provide speaker, host or featured guest full names and short descriptions, i.e. job title
Speaker/Host/Guest Images

Select and Upload Files
Load all relevant images with identifiable file names. Minimum 128x128 pixels. Cancelof
Other Tab Information*
Other information you want to surface for potential registrants that isn't included on the event landing page or another featured tab.
Upload a Word document containing any additional event registration details. This document should include—
- Confirmed event schedule/sessions included in registration
- Any event or session speakers/panelists/moderators, their brief bios, their profile photos (at least 128px x 128px), etc.
- Any event sponsors, their brief bios, their logos, their photos, etc.
- All data to be collected on form outside the standard event fields
- Associated session cost(s).
- Sessions listed with associated affiliations (activity-driven events)
» View a template
Additional Event Registration Details Document(s)

Select and Upload File(s)
Only upload information not provided elsewhere in this submission. Cancelof
Special Registration Instructions
Ex: any sort of sponsorship (i.e. golf tournament, gala), sponsorship levels, etc.
Email address(es) of those to receive notification when event is ready to test*
Registration Finish
Member Confirmation Email

This email is sent to the registrant once they have successfully registered. Note: At this time there are only certain organization-wide email addresses available for use.
From Name*
From Name and From Email*
From Email*
Email must include UT domain.
Subject Line*
Email Text*
Don't forget to include reminders/additional info (Ex. Zoom link, parking, attire, etc.)
Admin Confirmation Email

This is currently unavailable. We will be setting up configuration for this in the near future. Thank you for your patience!
Confirmation recipient email address(es)*
You Are Registered - Reminder

This email is sent to the registrant 2–3 days before the event start date. This only works if a registration sales end date closes before the day of the event. This is not an event invitation email through Marketing Cloud; it's simply a reminder to all those who have already registered for the event. Note: The reminder confirmation email includes an updated subject line but contains the exact same information as the original registration confirmation email.
Do you want a reminder confirmation email sent to registrants prior to the event start date?*

YesNo
Post-Event Survey
Post-event surveys are standardized and not customizable at this time. Post-event surveys should be sent between 3–7 days after the event end date has passed. View the post-event survey questions here »
Would you like to send a post-event survey?*

YesNo
Desired survey send date (3–7 days after the event end date)

MonthDayYear
Date
Reporting
A registration report is created alongside the event. Reports are available on demand and are available once the event registration is complete and published.
Do you need a registration report set up?
How often would you like to receive a report?
Report recipient email address(es)

Additional Info
Need an associated email? At this time, we are requiring email requests to be submitted separate from form requests. You can access the Marketing Cloud email request form on the finish/thank you screen.
UTHSC ONLY: Do you plan to send a post-event survey email through Marketing Cloud?*
Thanks for the heads up! Please submit a separate email request with a link to the survey and an email list at a later date.
Do you need a promotional email sent via Marketing Cloud for this event?
Requested Send Date

MonthDayYear
Alternate Send Date

MonthDayYear
Reminder Send Date

MonthDayYear
optional
Email Type*
Suggested Subject Line*
Sender*
Other Sender
Reply To Email*
Image for Email

Browse Files

Cancelof
Image URL
Ex. Facebook, Flickr
What do you want the email to say?
Feel free to copy and paste here or upload a document below.
Suggested text for email

Browse Files

Cancelof
Send Email Preview To
Use the secure options below to provide your recipient list(s).
Clipboard(s)
Note: ACE reports should include the columns ID Number, Record Type, First Name, Last Name, Email Address, Email Score, and Solicitation Control Code.
Email File(s)

Browse Files

Cancelof
Parameters for Marketing Cloud recipient list (i.e. chapter/region, radius and city/zip, email engagement score)
Additional staff lists to include
Please do not copy and paste email addresses into this field. If recipients fall outside a standard list we have on file, use the file upload option above to load a .csv with email address, first name, last name.
Additional comments or notes for the event builder
I understand that after an event is live/published and registrations are accepted that changes are not supported.*

Yes
Should be Empty: