TERMS AND CONDITIONS:
1. 2024 Fee Structure
1.1 Full Day: R7 475 p.m.
1.2 Half Day: R7 015 p.m.
1.3 Registration: R3 000 once off
1.4 Stationary Allowance: 1000 p.a.
2. Payment
2.1 All monies payable by the parents to West Woods in terms hereof shall be paid timeously on due date.
2.2 Fees are payable strictly in advance. Unless otherwise agreed in writing all monthly payments must be
made by debit order and West Woods -requires proof of the debit order on registration.
2.3 Debit order is to run on or before the 1st of each month and by no later than the 7th day of each month,
unless agreed in writing and at West Woods sole discretion.
2.4 Payment via direct deposits, EFT or ordinary banking must include child's name and surname as a
reference.
2.5 No payment will be accepted on the property for security reasons.
2.6 Please ensure that fees are banked / EFT / debit order into: Bank Details TBC
2.7 Any cash deposits incurring bank charges will be for the parent's account.
FOR OFFICE USE ONLY
3. Late Payments
3.1 Late payments cannot be condoned.
3.2 West Woods will charge the REPO rates to accounts not paid by the 7th day of the month.
3.3 West Woods Centre reserves the right at its discretion to insist on the removal of children where accounts become overdue.
4. Credit Information
4.1 The Parent/s authorises West Woods to, through the services of any NCR registered credit bureau:
4.1.1 carry out any checks or traces that West Woods deems fit;
4.1.2 report the Parent/s payment history;
4.1.3 List the Parent/s in the event of the Parent/s defaulting in payment in terms of this agreement.
4.2 The consumer/debtor consents to and authorises West Woods, the supplier, service and/or credit
provider, as the case may be, to:-
(a) contact, request and obtain information at any time from any supplier, service or credit provider (or potential credit provider) or registered credit bureau in order to assess the behavior, profile, payment patterns, indebtedness, whereabouts, and creditworthiness of the consumer / debtor; and
(b) provide information about the behavior, profile, payment patterns, indebtedness, whereabouts, and
creditworthiness of the consumer / debtor to any registered credit bureau or to any supplier, service
or credit provider (or potential credit provider) seeking a trade reference regarding the consumer's/debtor's dealings with the supplier, service and/or credit provider.
5. Default in payments
5.1 Where fees are not paid within the discretionary two calendar months grace period (this will also apply to parent/s that have established payment plans):
5.1.1.Children will not be taken for the educational assessment required for their termly report.
Reports will be withheld until such time that accounts are paid up in full.
5.1.2Parent/s will be given two calendar months' written notice to remove their child from West Woods Centre
and will still be liable for the outstanding fees and the two months' notice period.
5.2.Should the account not be settled within 21 days after receiving the credit bureau letter the Parent/s will be black listed and handed over to our attorney, all costs incurred will be for the Parents account.
5.3.Where school fees are outstanding for more than two months:
5.3.1. The child/children will be suspended from school with immediate effect.
5.3.2. The child's/children's report or transfer letter issued for the new school will be withheld.
6. Invoicing and Statements
6.1. Invoices will be sent out on the 25th of every month.
6.2.It is the parent's responsibility to ensure that they have received the monthly statements and invoice, by providing proper and correct e-mail contact details.
6.3.The Parent/s allegation of non-receipt of invoices will not be regarded as equitable reason for non- payment.
6.4.It is the Parent/s responsibility to notify West Woods of all changes and details.
7. Notice Period/ Termination of Contract
7.1.Two (2) full calendar month's written notice of termination (dated from the 1st of the month), is required when a child/children is/are taken out of West Woods by parent/s.
7.2.Where a parent/s fails to give the required notice of termination in 9.1 two (2) months fees in lieu of notice will be charged.
7.3. No extended holidays will be accepted as reason for non-payment, as payments are made over a 12-
month period.
7.4.Termination of this contract: a child is enrolled for a fixed period of twelve months, after which the contract is automatically renewed indefinitely. This is consistent with the provisions of Section 14 of the CPA. In terms of this Section of the Act, the consumer may only terminate the contract by giving 2 months calendar written notice as per clause 9.1
8. Aftercare
8.1.Aftercare closes at 5.00 pm. Where longer hours are required, Parent/s must advise West Woods and
West Woods will strive to accommodate Parent/s caught in an emergency.
8.2. A late penalty charge of R200.00 per 15 min per child will be charged for children left without notification after 5.00 pm.
8.3. Where children are enrolled until 2.00pm parent/s must fetch their children no later than 2.15pm, failing which the penalty in 8.2 will apply.
9. Extra mural and Therapy Activities
9.1. Extra mural activities will be charged as an optional extra.
9.2. Therapies (Speech Therapy, Occupational Therapy and Physical Therapy) are provided by private contractors at the WestWoods Centre. These services are arranged by the parents and will be charged by the practitioner directly.