Group Booking Request Form
At Woodhouse, we believe that true luxury lies in the seamless harmony of each visit, where every moment is thoughtfully curated to exceed expectations. We are delighted that you have chosen The Woodhouse Spa Denver for your spa experience. We are dedicated to fulfilling your preferences and will make every effort to accommodate your requests with the utmost care and attention.
Please note that while this form initiates your request, it does not confirm your reservations. Spa services will only be secured once this form is completed, a credit card is on file, and a formal confirmation has been sent.
All of our services, along with current pricing and packages can be found on our websites at Broomfield.WoodhouseSpas.com/services.
Sign Form
Group or Business Name
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Group Contact Name
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First Name
Group Contact Name
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Last Name
Group Contact Email
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example@example.com
Group Contact Phone
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Please enter a valid phone number.
Group Contact Address
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Event Details
Occasion of event
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Preferred date and start time of Services
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Month
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Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Additional dates or times if first preference is unavailable
Group Info
In order to expertly curate your group experience, we kindly request the completion of the following details for each participant. This information allows us to tailor every aspect of your event, ensuring a seamless and truly indulgent day of relaxation for all.
Total Number of Guests? (All guests who attend must receive a service)
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Please list all guests first & last name, phone number and services requested
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Services are subject to availability
Massage Services- Does anyone in your group have a gender preference for their massage therapist? If yes, please list the guest(s) and preference(s).
Will guests be paying for services together or individually?
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Together
Individually
Are guests allowed to upgrade their service if the spa schedule allows?
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Yes
No
Is this a surprise for anyone in your group?
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Yes
No
Is anyone in your group a minor? If so, please contact the group coordinator regarding our Minor Policy.
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Yes
No
Please add any additional notes and requests for your group reservation here:
Private Event Space Rental
Private space rental may be available at an additional cost and is required if you would like to bring in outside food. Woodhouse Spa will reserve the Event Space at the Spa Location during the Event Hours for the Group, together with the right to use all other common areas in and about the Spa including, the lobby, rest rooms, and locker rooms (collectively, the "Common Areas"). The Group may use the Event Space only for the Event on the Event Date and during the Event Hours.
Do you wish to reserve private space?
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Yes
No
Would like more information
Are you interested in a complete spa buyout? If yes, the group coordinator will send you a separate proposal with pricing
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Yes
No
Would like more information
Spa Policies
To preserve the tranquil and harmonious atmosphere of The Woodhouse Spa, we kindly ask that all guests adhere to the following guidelines. Failure to do so may result in additional charges to your account to address any disruptions to the experience of others. Your thoughtful consideration ensures that every guest can fully immerse themselves in the serene indulgence of this sanctuary.
Event Policies- By clicking on each box you and all participants in your group agree to the event policies below. Group shall pay the following deposits and fees in the following manner:
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A non-refundable fee in the amount of one hundred Dollars ($100.00) to hold the Event Date and Spa Services (the “Date-Hold Fee”). The Date-Hold Fee is due and payable to Spa upon the execution of this Agreement by Group, and confirmation of availability by Spa. The Date-Hold Fee is non-refundable and will be applied to the total bill. Spa has no obligations and Group has no rights under this Agreement until the Date-Hold Fee is paid in full
This form does not guarantee services. Spa services and activities will not be reserved until a group booking form has been completed and returned and a credit card is on file. The Woodhouse Day Spa will do our best to accommodate requests
Group must provide a valid credit card to hold the group’s reservation and cover the cancellation policy
A minimum of 20% gratuity will be included for all services. Group contact will be billed for any unpaid balances on services, gratuities, beverages and/or retail items
A group access fee may be included on the master bill for any groups of 6 or more, any group bringing in food or any group with gaps in their schedules that will require a private space to sit together.
All service upgrades, add-ons and services rendered will be charged at full price unless otherwise agreed upon with a Spa Director or group coordinator.
If any repair and/or excessive cleaning is needed at the Event Space or the Common Areas by reason of the Event to bring the Event Space, the Common Areas, or both to the same or similar condition as delivered to Group, Group will be responsible for any costs, which will be payable to Spa within thirty (30) days after Group's receipt of written demand for same.
Site Decoration- Rearranging and moving furniture, artwork, lamps, seating, and other furnishings will be performed solely by Spa's employees and at the Spa’s sole discretion. All decorations must be pre-approved by the Spa. The Spa will not permit hanging decorations. No tape, nails, screws, staples, or penetrating items may be used on walls, wood, or other fine surfaces. Any damage to walls, wood, or other fine surfaces will be repaired by Spa, the cost of which will be charged to the Group.
By clicking on each box you and all participants in your group agree to the spa policies below:
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Each guest must complete a client intake form and agree to all spa and service policies prior to receiving a service.
To preserve the serene ambiance that defines our spa, we kindly request that all guests maintain a peaceful "spa voice" while traversing the halls, enjoying the relaxation room, or utilizing any private space. This ensures that every guest's experience remains uninterrupted and in harmony with the elevated standards we uphold.
Spa reasonably determines that the noise level is excessive, upon request by Spa, Group must immediately reduce the volume. Conduct deemed disorderly and/or noise levels deemed excessive, at the sole discretion of Spa, will be grounds for immediate expulsion from the Event Space and the conclusion of the Event. In such event, Group is not entitled to any refund of any fees.
Group contact will be responsible for all correspondence between guests and group coordinator.
Group contact is responsible for communicating all spa policies and procedures to each guest in the party.
All correspondence, including any changes in appointments, pricing, etc. will be done through group coordinator
Guests are not able to bring in alcoholic beverages. However, each guest receiving a service will get a complimentary beverage.
Please remind guests to arrive at least thirty (30) minutes prior to the start of their services
Guests that arrive late will be accommodated to the best of our abilities, however service time may be reduced to ensure service provider is on-time for next booking
Smoking in the Spa or in or within twenty-five (25) feet of the building, disparaging remarks, physical violence, or illegal activities is not permitted and will not be tolerated.
Cancellation Policy: By checking the box, you agree and understand the cancellation policy.
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A 72-hour notice is needed for any changes and cancellations. Insufficient notice will result in a 50% charge for each rescheduled or cancelled reservation or 100% charge of each reservation cost if a group does not show up
Force Majeure:
(a) "Force Majeure Event" means any of the following events: (i) acts of God; (ii) floods, fires, earthquakes, explosions, or other natural disasters; (iii) war, invasions, hostilities (whether war is declared or not), terrorist threats or acts, riots or other civil unrest; (iv) governmental authority, proclamations, orders, laws, actions, or requests; (v) embargoes or blockades; (vi) epidemics, pandemics, or other national or regional public health emergencies; (vii) strikes, labor stoppages or slowdowns, or other industrial disturbances; (viii) shortages of supplies, adequate power, or transportation facilities; and (ix) other events beyond the control of Spa.
(b) In the event Spa is unable, on or after the occurrence of a Force Majeure Event, to make the Event Space available to Group on the Event Date for the purpose set forth in this Agreement, Group will have the option of choosing an alternate date to hold the Event (the "Alternate Event Date"), at no extra charge to Group. If Group chooses an Alternate Event Date that is reasonably acceptable to Spa, then the Alternate Event Date will replace the Event Date for the purposes of this Agreement, and all rights and obligations under this Agreement will remain binding on the parties hereto. If: (a) Group does not elect to choose an Alternate Event Date; or (b) Spa and Group cannot agree on an Alternate Event Date, this Agreement will terminate and Spa must within a reasonable time after the termination of this Agreement refund any fees received by Spa from Group hereunder. In neither instance will Spa be liable for any additional costs, expenses, or damages suffered by Group (over and above the Fees) arising out of the rescheduling or cancellation of the Event.
Revocation of Agreement:
Spa may revoke the Agreement at any time. If Spa revokes the Agreement for any reason other than Group’s breach, Spa must refund the Event-Hold Fee.
Notices:
Any notice, authorization, or other communication required or otherwise given pursuant to this Agreement must be in writing and will be deemed sufficiently given when provided to the Spa or Group Contact via email.
Severability:
If any one or more part of this Agreement is held unenforceable for any reason, the remainder of this Agreement will continue in full force and effect. If any provision of this Agreement is deemed invalid or unenforceable by any court of competent jurisdiction, and if limiting such provision would make the provision valid, then such provision will be deemed to be construed as so limited.
Governing Law:
This Agreement will be construed in accordance with, and governed in all respects by, the laws of the State of Colorado without regard to conflicts of laws principles.
Indemnification:
Group hereby agrees to indemnify, defend, and hold harmless Spa, its officers, directors, employees, and agents, from any and all damages, liabilities, actions, suits, claims, costs (including reasonable attorneys' fees), penalties, or expenses arising out of or in connection with, in whole or in part, directly or indirectly: (a) the occupancy or use of the Event Space, the Common Areas, sidewalks, and other appurtenances to the Event Space, by Group, or any other invitee of the Event; or (b) any acts, errors, or omissions on the part of Group, its officers, directors, employees, or agents. This Section survives termination of this Agreement.
Signature
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