Calendar Request

Calendar Request

Submission Guidelines: Calendar requests must be submitted at least three weeks in advance of your event (four weeks if you need childcare). Calendar requests that do not meet the submission guidelines require the approval of the Executive Pastor. Please enter as much information as possible regarding your event.
Your Name

First NameLast Name
Your Email
example@example.com
Point of Contact for Event

First NameLast Name
Point of Contact for Event Email
example@example.com
Name of Event
Date/Time Begin

MonthDayYear
DateHourMinutesAM/PM Option
Date/Time End

MonthDayYear
DateHourMinutesAM/PM Option
Is this a recurring event?
Enter Dates of Recurring Event
Enter all of the dates that the event will occur, one line at a time.
Recurring Event Begin Time

:HourMinutesAM/PM Option
Recurring Event End Time

:HourMinutesAM/PM Option
Preferred Room number (If your event is onsite, we will do the best we can to get you the room you request - if your event is offsite, please list the venue)
Are we partnering with another group for this event? For example, concert or conference.
Name of partnering group
If you have not already done so, please meet with the Executive Pastor to discuss the event and create a facility use agreement. All events where we work with out side groups require a facility use agreement. Thank you.
Name of Staff Person who will be on-site during this event
Will you need custodial support DURING this event? This does NOT include any set-up that takes place prior to the start of your event.
Does this event require setup time?
Date and Time of Setup (for larger events set-up may be put in as a separate event for a/c and scheduling purposes)

MonthDayYear
DateHourMinutesAM/PM Option
Setup Notes (use if event occurs on multiple days ex: wedding/receptions)
Number of people expected for the event. If this is a discipleship class, please indicate the number of on-site people you expect. On-site registration will be capped based on space availability and set-up required
Is there a price to participate in this event?
Price
Has the budget for this event been approved?
Please indicate which department and account numbers in your budget the registration fee is to be credited to - if your event is free, please enter "no cost"
If this is a discipleship class (Tues, Wed, Thurs or Sun) will it be offered online?
Do you need a Zoom (hybrid) set-up for this event?
If you requested a TV for your event and need a specific TV Cart, please choose from the selections below.
Will you need security for this event? Officers are required for events where 100 or more people are expected. Cost for officers is $50 - please include this cost in your budget planning.
If yes, how many?
Not sure, eh? Contact Anna and she can help you out.
Rooms

Other
300s
400s
600s
800s
Please choose a standard set-up for this event
You picked a setup with tables. Would you like to have cloth table coverings for this event? (Please remember you are responsible for the cost of laundering the tablecloths.)
Set-up Notes
What entrance(s) need to be open for this event?
Do people need to register for the event?
Date Registration Opens

MonthDayYear
Date
Date Registration Closes

MonthDayYear
Date
Please include the description of your event for the registration. This is what people see on the website.
Is there a maximum number of registrants for this event? - use this for events and team or committee meetings only, not on-site classes
If so, how many?
Please provide the details that need to be collected on the registration form. Such as food allergies, emergency contacts, etc.
Please list any specific information you want the registrant to receive in their confirmation email. Ex: Where/what time to meet, etc.
Services Required

Other
Do you need childcare for this event?
If so, approximately how many children will need care? Please provide Tiny and/or Lisa with final count and ages two weeks prior to your event
Kitchen Needs (list any drinks you need: tea, iced water, lemonade, coffee) PLEASE NOTE: Iced tea will not be provided for events less than 20 people.
If you are serving a catered meal for this event, please list caterer's name below
Tech Needs (Please be sure to coordinate with Lee so he knows your specific needs.)
Include tv, microphones, lighting, audio and related visual requirements. Let us know if you need a tech person onsite to support your event.
Other Needs
Marketing & Communication

Please provide additional details to allow for proper marketing of the event.
Deadlines for Communication Submissions:
Connect Card - Tuesday @ Noon | Weekly Email - Tuesday @ Noon | Potty Poster - Tuesday @ Noon | Social Media - 1 Week | Community Publications - 2 Weeks
Description of the event
Please be as specific as possible, otherwise you will be peppered with several clarifying questions. Some may even be relevant to your event.
If this is a recurring event (ex. Men's Breakfast, Varsity Bus Trips, etc.) Please list the date of each event and the date you would like marketing to start for each event below.
Where would you like this information shared?

Other
If you want your event in The Connect Card, Potty Poster or Weekly Email please specify the dates you want it to begin and end here.
Sunday you want your promotion to begin.

MonthDayYear
Date
Sunday you want your promotion to end.

MonthDayYear
Date
If you would like a certain graphic or logo put on the website with your event please attach that graphic here. Please be aware that we may not use it.

Browse Files

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If you need graphics designed for this event. Please use the Communications Request form.
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Calendar Request

Marketing & Communication