Communication Request Form

Communication Request Form
All Communication Requests must be submitted 14 Business days before the date of your first requested promotion date/ project deadline. We cannot guarantee that your request will be honored if it is not received within this time frame.

This deadline will provide sufficient time for the Communications Team at Spring Hills to create all the communication tools you need to ensure that the quality of your communication plan is excellent.

Please be advised that promotion through Social Media and during wrap up is at the discretion of the communication team, and not all requests are guaranteed to be promoted on all platforms.

Thank you for helping us to serve you better!
Contact Information

Person to contact to discuss this communication request with any questions and concerns.
Date*

MonthDayYear
Date
Ministry Name*
Ministry Involved
Ministry Contact Person *

First NameLast Name
Phone Number*
Email*
example@example.com
This Comm. Request is for (Please Select One)*

Event (Event Form included)Printed Resources/Material ONLYOnline Form - ONLY (NO EVENT PROMOTION)Mission of the Week (Only used for the Mission Focus of the Week)Video ProductionVolunteer Need/New Volunteer Opportunity
Event

This section will allow you to list all the details for an upcoming event you would like promoted, and any additional resources you may need, including a registration form, promotional printed material, etc.
A Hallway Slide is created for all events and is added to the church calendar on the website. Promotion through Social Media, 5 Before, Newsletter, and Wrap-Up is decided at the discretion of the Communication Team.
EVENT INFORMATION
Event Name *
Event Description*
This information will be used for the video announcement script and on the church website
Does this event reoccur?*

YesNo
Reoccurs*

WeeklyMonthlyOther
Event Date(s)*
Event Start Time*

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
Event Location*
Promotion Start Date*

MonthDayYear
Please Use this Link to upload any Promotional Videos or images you would like us to use.

Browse Files

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Does your event need a registration Form?*

YesNo
Form:*

Create New FormUpdate an existing Form
Form Title *
Form Description*
This should include any information you would like those completing the form to read first.
Please list all fields needed for your form including an * for any required fields
Individual(s) that need to receive Form responses (Please include their email address)*
Would you like those completing the Form to receive a custom Message?*

YesNo
Please draft Custom Message you would like them to receive*
Does this form need a Payment option*

YesNo
Cost*
Does your Event need additional Promotion resources?*

YesNo
Additional Promotion resources requested*

Document Design/Creation (i.e logo/invite cards/poster/booklet)Banner
Please list the number of copies needed next to the size of printed material needed:
8.5" x 11"
number of copies
8.5" x 5.5"(Half Sheet)
number of copies
4.25" x 5.5" (Quarter Sheet)
number of copies
8.5" x 13" (Legal)
number of copies
11" x 17" (Tabloid)
number of copies
Booklets
number of copies
Banners (will be outsourced to Staples or Signs Now & your ministry will be charged)
number of copies
Additional Information
Printed Resources/Material ONLY
Options for Printed Materials*

Pre-designed Materials provided (Must be provided at time of submission)Document Design/Creation (i.e logo/invite cards/poster/booklet)Document Revisions (i.e. document previously created by Spring Hills Communication Department)CopiesStaplingFoldingBinding (plastic spiral)BannerMetal coilOther
Provided Pre-designed Material *

Browse Files

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Description of Printed Project *
Project Deadline*

MonthDayYear
Please list the number of copies needed next to the size of printed material needed:
8.5" x 11"
number of copies
8.5" x 5.5"(Half Sheet)
number of copies
4.25" x 5.5" (Quarter Sheet)
number of copies
8.5" x 13" (Legal)
number of copies
11" x 17" (Tabloid)
number of copies
Booklets
number of copies
Banners (will be outsourced to Staples or Signs Now & your ministry will be charged)
number of copies
Printing Code*
Additional Information
Mission of the Week

This category is to promote the mission focus of the week. Which is decided and completed by Pastor Gary.
Weekend of*

MonthDayYear
Date
Mission Moment Focus*
Prayer Points*
Image*

Browse Files

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Logo/Artwork Created
Project needed by*

MonthDayYear
Description*
Date you MUST have Logo/Art Work Created*
Volunteer Need/New Volunteer Opportunity

**All New Volunteer Opportunities will automatically be added to the Volunteer Form. Volunteer needs are added to the promotion plan as soon as the communication plan as soon as the request is received. **All requests received after Wednesday will not be promoted until the following week.
Please Select One*

Volunteer need for an existing ministryNew Volunteer opportunity position
Ministry Area
Volunteer Position Title
Volunteer Position Discription
Online Registration Form
This option is for FORMS ONLY - If you select this option, no event slide will be created, and an event will NOT be added to the church calendar.

If there is an event with this form, please select EVENT instead.
Please Select One:*

Create New FormUpdate an existing Form
Form needed by*

MonthDayYear
Form Name (Title) *
Form Description*
Please List all categories/ info. that needs updated:
Individual(s) that need to receive Form responses (Please include their email address)*
Would you like those completing the Form to receive a custom Message?*

YesNo
Please draft Custom Message you would like them to receive*
Please list all fields needed for your form including an * for any required fields.*
i.e, Name, email, address, phone number, allergies, etc.
Video Production
Project Deadline*

MonthDayYear
Please describe the details of the video production needs:
Should be Empty:

Communication Request Form

Contact Information

Event

Printed Resources/Material ONLY

Mission of the Week

Logo/Artwork Created

Volunteer Need/New Volunteer Opportunity

Online Registration Form

Video Production