• Proposal for Faculty/Staff-Led Cultural Immersion

    Proposal for Faculty/Staff-Led Cultural Immersion

  • What is a Cultural Immersion Program?

  • SUU's Cultural Immersion Programs provide 5-7 days of cultural experiences abroad for SUU students. The programs, open to all SUU students, are non-credit bearing and are meant to give study abroad experiences to students who might not otherwise have the financial means and/or time to participate. As such, proposed Cultural Immersions should usually be designed with affordability in mind. Since these trips were created to be as affordable for students as possible, and since Program Directors are not expected to teach courses while abroad, there is no associated Program Director Instructor Fee. The usual Office of Learning Abroad fee is likewise waived.  


    Program Directors may reference this webpage for tips regarding proposals and other information about leading a trip abroad. Please note that once a program has been proposed and approved, changes can be made by submitting a "Request to Change Approved Proposal" form. Any questions regarding forms, proposals, or programs may be directed to Tayah Nelson (tayahnelson@suu.edu), the Learning Abroad Coordinator. 

    This form includes:

    • Page 1 - Program Overview
      • Program Directors
      • Locations and Dates
      • Brief Desription
    • Page 2 - Program Details
      • General Questions
      • Safety
      • Rough Itinerary
    • Page 3 - Program Budget
      • Student Costs
      • Program Director Costs
    • Page 4 - Program Submission
      • Signatures
      • Additional Comments and/or File Uploads
  • Program Director(s):
  • Other Directors' Email Addresses:
  • Two or more SUU-employed Program Directors are required on all programs unless an exception is granted by the Advisory Board for Learning Abroad (ABLA). Not all exceptions will be granted. When an exception is not granted, the Director will be given a window of time to revise their proposal accordingly. Will this program be requesting an exception to the two Program Director rule?
  • Exception Request: Please thoughtfully explain your exception request, adding any information, proposed solutions, etc. that may be relevant for the ABLA to consider. Some of the questions you may wish to address in this section are: What are the circumstances that necessitate an exception to the two Program Director rule? How will supervision and support of students be met if this exception is granted? If there is just one Director, what will happen if the Director is sick or needs to leave the group to take care of an emergency? If there is a proposed secondary Directory but the proposed Director is not an SUU-employee, what are their qualifications to be acting in this role? Have they led/hosted student groups abroad before? Are there any conflicts of interest associated with this request?
  • Program Location(s)
  • Proposed Program Start Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Proposed Program End Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Please provide a brief trip description that can be used for marketing:
  • 1. How does the program contribute to the missions of both SUU and the sponsoring department(s)?
  • 2. What cultural experience(s) will this program focus on? For example: art, service, education, history, etc.
  • 3. In which cities will the program take place?
  • 4. What expertise/experiences qualify the Program Director(s) to lead this program abroad?
  • 5. What language skills will be required of the students and/or Program Director(s)?
  • 6. How, and by whom, will the trip logistics be arranged?
  • 7. Will you working with a third-party program provider? (AIFS, CEPA, etc.)
  • 8. What are the safety and security risks of the proposed program location(s)? Include Travel Advisory Levels (https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/). How will these risks be addressed?
  • 9. How will the sponsoring department(s) support the proposed program and Program Directors? (Select all that apply)

  • 10. What sets this study abroad program apart from others that might be proposed?
  • 11. What would a rough itinerary for the trip look like?
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  • Budget

  • Minimum number of students required to conduct this program within the proposed budget:
  • Maximum number of students allowed to participate in this program: (It is recommended that the ratio of students and Program Directors never exceed 10:1)
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  • Student Expenses

  • In this section, please list the student program costs only. Do not include any of the Program Director costs. If programs plan to make payments via wire transfer, the budget should account for additional fees. A wire transfer fee is generally about 6% of the amount being transferred. Fluctuating exchange rates should also be considered.

  • International lodging cost per student (please include the number of nights and rate per night):
  • International travel cost per student (please include a breakdown of costs):
  • Activities and other expenses per student (please list each activity and expense):

  • Student travel insurance/per student: $68.9*

    *If the program lasts longer than a month, insurance will be more expensive. Insurance will also be more expensive if traveling to Spain ($79.84).

  • Total program cost per student (not including Program Director costs below):

  • Total Program Director Expenses

  • International travel costs:
  • International lodging costs:
  • International cell phone/sim card:
  • Program Director meals (per diem):
  • Activities and other expenses:

  • Faculty travel insurance/per faculty member: $68.9

    *If the program lasts longer than a month, insurance will be more expensive. Insurance will also be more expensive if traveling to Spain ($79.84).

  • Total cost expense for ALL Program Directors:

  • Total Program Fee

  • To calculate the program fee that will be charged to each student, the "Total expense for ALL Program Directors" amount above should be divided by the minimum number of students needed for the program to run (ex. $4,000/5 students). That number should then be added to the "Total student cost". The resulting amount will be the program fee students are required to pay to participate in the program.

  • Pre-Subsidized Program Fee per Student:
  • If any of the sponsoring departments (outside of OLA) will be subsidizing the program, either through paying for Program Director travel or through subsidizing a certain amount for each student ($250/student, etc.), please indicate the nature of the subsidy below.  

  • Signatures

    Signatures of Department Chairs and Academic Deans (and/or other supervisors in the case of staff members) are required for ALL Program Directors involved in the proposed study abroad program. Once each email address is provided below, each signatory will receive an email with a copy of the proposal and the option to approve, deny, or request more information. Programs that do not get the needed signatures may not be reviewed by the Advisory Board for Learning Abroad for final program approval.
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  • Any additional comments:
  • Should be Empty: