Proposal for Faculty/Staff-Led Cultural Immersion

Proposal for Faculty/Staff-Led Cultural Immersion
What is a Cultural Immersion Program?
SUU's Cultural Immersion Programs provide 5-7 days of cultural experiences abroad for SUU students. The programs, open to all SUU students, are subsidized by the Office of International Affairs and are designed to give study abroad experiences to students who might not otherwise have the financial means and/or time to participate. These programs are non-credit bearing. A Cultural Immersion Program may cost AT MOST $1,500 per student, including airfare, lodging, on-site travel and activities, and Program Director expenses. As these trips were created to be as affordable for students as possible, and since Program Directors are not expected to teach courses while abroad, there is no associated Program Director Instructor Fee.

The Advisory Board for Learning Abroad (ABLA) will evaluate the proposal and, taking into account the funds available for Cultural Immersion Programs, will recommend a subsidy amount for each of the Cultural Immersion Programs proposed for the academic year. In the event that SUU faculty and staff propose more Cultural Immersion Programs than the Office of International Affairs can subsidize, the ABLA will determine which Cultural Immersion Programs will be selected to run. Programs that are not selected, but are still deemed viable and beneficial for students, will be given priority the following year upon resubmission of the proposal.
Instructions:
Program Directors should fill out the provided form with the details of their short-term program. If Directors have any additional documentation that they would like to submit with their proposal, there will be a way to do so at the end of the form. Directors should leave the signature blocks at the end of the form empty. Once the document is submitted, the Academic Dean and Department Chair will receive an email inviting them to sign the form.

Any questions regarding forms, proposals, or programs may be sent to Tayah Nelson at tayahnelson@suu.edu
Program Director(s):
Primary Program Director Email Address:
please list only one email address here
Other Directors' Email Addresses:
Program Location(s)
Proposed Program Start Date

Month Day Year
Proposed Program End Date

Month Day Year
Date
Please provide a brief trip description that can be used for marketing:

1. How does the program contribute to the missions of both SUU and the sponsoring department(s)?
2. What cultural experience(s) will this program focus on? For example: art, service, education, history, etc.
3. In which cities will the program take place?
4. What expertise/experiences qualify the Program Director(s) to lead this program abroad?
5. What language skills will be required of the students and/or Program Director(s)?
6. How, and by whom, will the trip logistics be arranged?
7. Will you working with a third-party program provider? (AIFS, CEPA, etc.)

Yes No
Which provider you will be using?
8. What are the safety and security risks of the proposed program location(s)? Include Travel Advisory Levels (https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/). How will these risks be addressed?
9. How will the sponsoring department(s) support the proposed program and Program Directors? (Select all that apply)

Department faculty will encourage students to take part in the study abroad program. Department faculty will give short presentations about the study abroad program to their classes. The department will offer study abroad scholarships to students. The department will pay for Program Director travel. The department will post flyers about the study abroad trip in their classrooms and main office.
10. What sets this study abroad program apart from others that might be proposed?
11. What would a rough itinerary for the trip look like?
If preferred, Program Directors may upload a rough itinerary here:

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Budget
Minimum number of students required to conduct this program within the proposed budget:
Maximum number of students allowed to participate in this program: (It is recommended that the ratio of students and Program Directors never exceed 10:1)
Currency exchange rate: (Add at least 10% to the current exchange rate to account for market fluctuations at the time payments will be made)
If preferred, Program Directors may upload the budget information asked for below in a separate document. If uploading a file, please make sure all of the information asked for below is clearly stated.

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Student Expenses
In this section, please list the student program costs only. Do not include any of the Program Director costs. If programs plan to make payments via wire transfer, the budget should account for additional fees. A wire transfer fee is generally about 6% of the amount being transferred. Fluctuating exchange rates should also be considered.
International lodging cost per student (please include the number of nights and rate per night):
International travel cost per student (please include a breakdown of costs):
Activities and other expenses per student (please list each activity and expense):
Student travel insurance/per student: $55
Total program cost per student (not including Program Director costs below):
Total Program Director Expenses
International travel costs:
International lodging costs:
International cell phone/sim card:
Program Director meals (per diem):
Activities and other expenses:
Faculty travel insurance/per faculty member: $56
Total cost expense for ALL Program Directors:
Total Program Fee
To calculate the program fee that will be charged to each student, the "Total expense for ALL Program Directors" amount above should be divided by the minimum number of students needed for the program to run (ex. $4,000/5 students). That number should then be added to the "Total student cost". The resulting amount will be the program fee students are required to pay to participate in the program.
Pre-Subsidized Program Fee per Student:
If any of the sponsoring departments (outside of OLA) will be subsidizing the program, either through paying for Program Director travel or through subsidizing a certain amount for each student ($250/student, etc.), please indicate the nature of the subsidy below.

Program Directors: Please fill in the relevant email information below, but leave the signature block empty. Once the form is submitted, all emails listed below will automatically be emailed an edit link and invited to sign their approval in the signature blocks provided below.

Department Chair and Academic Dean: Please sign and date the section below after reviewing the proposed Cultural Immersion. Signing signifies approval of the program. Please do not make any other changes to the proposal without first consulting with the listed Program Directors.

Note: If the signature block will not initially let you sign, press the "clear" button and try again.
Department Chair Email Address: *
please list only one email address here
Department Chair Signature:

signing signifies approval of the proposed program Clear
Date of Signature

Month Day Year
Academic Dean Email Address:
please list only one email address here
Academic Dean Signature:

signing signifies approval of the proposed program Clear
Date of Signature

Month Day Year
If Directors have any additional documentation that they would like to supply, it can be uploaded here:

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Cancel of
Any additional comments:
Should be Empty:

Proposal for Faculty/Staff-Led Cultural Immersion

What is a Cultural Immersion Program?

Instructions:

Budget