• Proposal for Faculty-Led Short-Term Study Abroad

    Proposal for Faculty-Led Short-Term Study Abroad

  • Instructions:

  • SUU faculty should provide details about their faculty-led short-term study abroad program by completing and submitting this proposal form. Program Directors may reference this webpage for tips regarding proposals and other information about leading a trip abroad.

    This form includes:

    • Page 1
      • Program Overview
        • Program Directors
        • Locations and Dates
      • Courses Offered
    • Page 2
      • General Questions 
        • Safety 
        • Rough Itinerary
        • Etc.
    • Page 3
      •  Budget
        • Student Program Costs
        • Program Director Costs
    • Page 4
      • Signatures
      • Additional Comments or File Uploads

    Please note that once a program has been proposed and approved, changes can be made by submitting a "Request to Change Approved Proposal" form. Any questions regarding forms, proposals, or programs may be directed to Tayah Nelson (tayahnelson@suu.edu), the Learning Abroad Specialist.

  • *Two or more Program Directors are required on all programs unless a previous exemption has been obtained from the Office of Learning Abroad and Risk Management. 

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  • Courses Offered

  • Only courses listed in this section may be offered during the program. Additional courses may NOT be added after the proposal has been approved without expressed permission from both the Advisory Board for Learning Abroad (ABLA) and the relevant Department Chairs and Academic Deans. Changes can be requested using the "Request to Change Approved Proposal" form. 

    Courses offered as part of a study abroad program are counted towards an instructor's summer overload ICHs. Program Directors must receive approval from the Provost if they plan to teach more than the 6 maximum overload ICHs over the summer. It is the Program Director's responsibility to ensure they stay in compliance with this policy.

    ***It is important for Program Directors to know that typical student financial aid, including FAFSA and tuition-based scholarships, cannot be applied towards credits earned on short-term programs, even if those credits are working in tandem with other non-study abroad summer courses. This is because tuition for courses offered on these study abroad programs is waived, so there isn't a tuition cost for those scholarships to link to.***

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  • Budget

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  • Student Expenses

    In this section, please list the student program costs only. Do not include any of the Program Director costs. Student costs should include the instructor fee, learning abroad fee, and cost of insurance (listed below). If programs plan to make payments via wire transfer, the budget should account for additional fees. A wire transfer fee is generally about 6% of the amount being transferred. Fluctuating exchange rates should also be considered. 

    The Program Director Instructor Fee is charged to each student. It is through this fee that Program Directors are compensated for their efforts in leading a program abroad. The instructor fee is only payable after a trip has been completed. If a trip is unable to run, students are refunded the program fee in its entirety. 

    The instructor fee is traditionally $250 per student, although the distributed amount will be reduced to account for university-required benefits (approximately 22%). Program Directors may choose to waive or reduce the fee as a way of making the trip more affordable to students. The instructor fee will be divided equally among the trip's Program Directors unless an Instructor Fee Agreement indicating otherwise is uploaded below. If a program spends more than is listed in its approved budget, the excess amount will be deducted from the instructor fee.

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  • Office of Learning Abroad Fee: $250/student

    International Insurance: $65/student*

    *If the program lasts longer than a month, insurance will be more expensive. Insurance will also be more expensive if traveling to Spain ($70).

  • Total Program Director Expenses

     

    Program Director International Insurance: $65/Program Director*

    *If the program lasts longer than a month, insurance will be more expensive. Insurance will also be more expensive if traveling to Spain ($70).

  • Determining Total Study Abroad Program Fee

    To calculate the program fee that will be charged to each student, the "Total expense for ALL Program Directors" amount above should be divided by the minimum number of students needed for the program to run (ex. $4,000/5 students). That number should then be added to the "Total student cost". The resulting amount will be the program fee students are required to pay to participate in the program.

    If any of the sponsoring departments will be subsidizing the program, either through paying for Program Director travel or through subsidizing a certain amount for each student ($250/student, etc.), please indicate the amount and type of subsidy below. 

    Please list the calculated program fee per student below.  

  • Note: If a program spends more than the approved budget, the excess amount will be deducted from the instructor fee. If unapproved costs are in excess of what the teaching fee can cover, a request might be made to Department Chairs and/or Academic Deans for reimbursement. Only costs both listed in this proposal and approved by the ABLA will be reimbursed. If the budget needs to be adjusted after the program has been approved, a "Request to Change Approved Proposal" form should be submitted. 

  • Signatures

    Signatures of Department Chairs and Academic Deans (and/or other supervisors in the case of staff members traveling as supervising Program Directors) are required for ALL Program Directors involved in the proposed study abroad program. Once each email address is provided below, the listed signatories will receive an email with a copy of the proposal and the option to approve, deny, or request more information. Programs that do not get the needed signatures will not be approved by the Advisory Board for Learning Abroad (ABLA).
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