Proposal for Faculty-Led Short-Term Study Abroad

Proposal for Faculty-Led Short-Term Study Abroad
Instructions:
SUU faculty should provide details about their faculty-led short-term study abroad program by completing and submitting this proposal form. Program Directors may reference this webpage for tips regarding proposals and other information about leading a trip abroad.

This form includes:
- Page 1
  - Program Overview
    
    Program Directors
    
    Locations and Dates
  - Courses Offered
- Page 2
  - General Questions
    
    Safety
    
    Rough Itinerary
    
    Etc.
- Page 3
  - Budget
    
    Student Program Costs
    
    Program Director Costs
- Page 4
  - Signatures
  - Additional Comments or File Uploads
Please note that once a program has been proposed and approved, changes can be made by submitting a "Request to Change Approved Proposal" form. Any questions regarding forms, proposals, or programs may be directed to Tayah Nelson (tayahnelson@suu.edu), the Learning Abroad Specialist.

***It is important for Program Directors to know that typical student financial aid, including FAFSA and tuition-based scholarships, cannot be applied towards credits earned on short-term programs, even if those credits are working in tandem with other summer course enrollment.***
Program Director(s):
Primary Director's Email Address:
please list only one email address here
Other Directors' Email Addresses:
Sponsoring Department(s):
Program Name: (We recommend that the name be short and indicate clearly both the discipline of study and location; such as "Theatre in London", "German in Austria", etc.)
Program Destination(s):
Proposed Program Start Date:

MonthDay Year
Proposed Program End Date:

MonthDay Year
Please provide a short program description that can be used on flyers and promotional materials once the proposal is approved.
Has this program been conducted in previous years?*

YesNo
Will the program be conducted in the same country as in previous years?*

YesNo
Courses Offered
Only courses listed in this section may be offered during the program. Additional courses may NOT be added after the proposal has been approved without expressed permission from both the Advisory Board for Learning Abroad (ABLA) and the relevant Department Chairs and Academic Deans. Changes can be requested using the "Request to Change Approved Proposal" form.

Courses offered as part of a study abroad program are counted towards an instructor's summer overload ICHs. Program Directors must receive approval from the Provost if they plan to teach more than the 6 maximum overload ICHs over the summer. It is the Program Director's responsibility to ensure they stay in compliance with this policy.

Proposed course offerings:

	Course #	Course Name	# of Credits	Instructor(s)
Course 1
Course 2
Course 3
Course 4
Course 5

Any additional courses:
How will the courses offered be enhanced by an international setting?
Briefly describe how the courses will be structured. Will students complete assignments while traveling? How much time before and after the trip should students anticipate spending on coursework?

1. When was this program last conducted?
2. Will this program differ at all from the previous program? If so, what changes have been made and why? (Include course changes, Program Director changes, location changes, itinerary changes, etc.)
3. How does the program contribute to the missions of both SUU and the sponsoring department(s)?
4. Are there any language skills, course prerequisites, or other requirements that applying students should be notified of?
5. What are the safety and security risks of the proposed program location(s)? Include Travel Advisory Levels (https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/). How will these risks be addressed?
6. How will the sponsoring department(s) support the proposed program and Program Directors? (Select all that apply)

Department faculty will encourage students to take part in the study abroad program.Department faculty will give short presentations about the study abroad program to their classes.The department will offer study abroad scholarships to students.The department will pay for Program Director travel.The department will inform all students in trip-related majors of the upcoming study abroad program.The department will post flyers about the study abroad trip in their classrooms and main office.
7. What sets this study abroad program apart from others that might be proposed?
8. What will a rough itinerary for this trip look like? (Include dates, travel, activities, etc.)
If preferred, Program Directors may upload a rough itinerary here:

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1. How does the program contribute to the missions of both SUU and the sponsoring department(s)?
2. Whom is the program designed to serve (e.g. students in specific majors, students fulfilling General Education requirements, etc.)? Have students expressed interest in a program like this?
3. In which cities will the program take place?
4. What expertise/experiences qualify the Program Director(s) to lead this program abroad?
5. Are there any language skills, course prerequisites, or other requirements that applying students should be notified of?
6. How, and by whom, will the trip logistics be arranged?
7. Will you working with a third-party program provider? (AIFS, CEPA, etc.)

YesNo
Which provider will you be using?
8. What are the safety and security risks of the proposed program location(s)? Include Travel Advisory Levels (https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/). How will these risks be addressed?
9. How will the sponsoring department(s) support the proposed program and Program Directors? (Select all that apply)

Department faculty will encourage students to take part in the study abroad program.Department faculty will give short presentations about the study abroad program to their classes.The department will offer study abroad scholarships to students.The department will pay for Program Director travel.The department will inform all students in trip-related majors of the upcoming study abroad program.The department will post flyers about the study abroad trip in their classrooms and main office.
10. What sets this study abroad program apart from others that might be proposed?
11. What would a rough itinerary for the trip look like?
If preferred, Program Directors may upload a rough itinerary here:

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Budget
Minimum number of students required to conduct this program within the proposed budget: (This is typically no fewer than 5)
Maximum number of students allowed to participate in this program: (It is recommended that the ratio of students and Program Directors never exceed 10:1)
Currency exchange rate: (Add at least 10% to the current exchange rate to account for market fluctuations at the time payments will be made)
If preferred, Program Directors may upload the budget information asked for below in a separate document. If uploading a file, please make sure all of the information asked for below is clearly stated.

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Student Expenses

In this section, please list the student program costs only. Do not include any of the Program Director costs. Student costs should include the instructor fee, learning abroad fee, and cost of insurance (listed below). If programs plan to make payments via wire transfer, the budget should account for additional fees. A wire transfer fee is generally about 6% of the amount being transferred. Fluctuating exchange rates should also be considered.

The Program Director Instructor Fee is charged to each student. It is through this fee that Program Directors are compensated for their efforts in leading a program abroad. The instructor fee is only payable after a trip has been completed. If a trip is unable to run, students are refunded the program fee in its entirety.

The instructor fee is traditionally $250 per student. Program Directors may choose to waive or reduce the fee as a way of making the trip more affordable to students. The instructor fee will be divided equally among the trip's Program Directors unless an Instructor Fee Agreement indicating otherwise is uploaded below. If a program spends more than is listed in its approved budget, the excess amount will be deducted from the instructor fee.
If needed, please upload an Instructor Fee Agreement here:

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Office of Learning Abroad Fee: $250/student

International Insurance: $56/student

*if the program lasts longer than a month, insurance will be more expensive
Program Director Instructor Fee (per student):
Please note that the amount dispersed to Program Directors will be lower than the amount listed above after the required university benefits have been withdrawn (roughly 20%).
International lodging cost per student (please include the number of nights and rate per night):
International travel cost per student (please include a breakdown of costs):
Activities and other expenses per student (please list each activity and expense):
Total Student Cost: (per student)
Total Program Director Expenses

Program Director Insurance: $56/director
International travel costs:
International lodging costs:
International cell phone/sim card:
Program Director meals (per diem):
Activities and other expenses:
Total expense for ALL Program Directors:
Determining Total Program Fee

To calculate the program fee that will be charged to each student, the "Total expense for ALL Program Directors" amount above should be divided by the minimum number of students needed for the program to run (ex. $4,000/5 students). That number should then be added to the "Total student cost". The resulting amount will be the program fee students are required to pay to participate in the program.

If any of the sponsoring departments will be subsidizing the program, either through paying for Program Director travel or through subsidizing a certain amount for each student ($250/student, etc.), please indicate the amount and type of subsidy below.

Please list the calculated program fee per student below.
Total Program Fee per Student:
Subsidy Amount (if any):
Subsidized Total Program Fee per Student (if applicable):
List any anticipated student costs that are not included in program fee: (This might include airfare, meals, travel to/from airports, etc. )
Note: If a program spends more than the approved budget, the excess amount will be deducted from the instructor fee. If unapproved costs are in excess of what the teaching fee can cover, a request might be made to Department Chairs and/or Academic Deans for reimbursement. Only costs both listed in this proposal and approved by the ABLA will be reimbursed. If the budget needs to be adjusted after the program has been approved, a "Request to Change Approved Proposal" form should be submitted.

Program Directors: Please fill in the relevant email information below, but leave the signature block empty. Once the form is submitted, all contacts listed below will automatically be emailed an edit link and invited to sign their approval in the signature blocks provided below.

Department Chair and Academic Dean: Please sign and date the section below after reviewing this study abroad program proposal. Your signature indicates your approval of the program. Please do not make any changes to the proposal without first consulting the listed Program Directors. Note: If the signature block will not initially let you sign, press the "clear" button and try again.
Department Chair Email Address: *
please list only one email address here
Department Chair Signature:

signing signifies approval of the program proposal and associated courses Clear
Date of Signature:

MonthDay Year
Academic Dean Email Address: *
please list only one email address here
Academic Dean Signature:

signing signifies approval of the program proposal and associated courses Clear
Date of Signature:

MonthDay Year
2nd Academic Dean Email Address (if courses stretch across departments):
please list only one email address here
2nd Academic Dean Signature:

signing signifies approval of the program proposal and associated courses Clear
Date of Signature:

MonthDay Year
If Program Directors have any additional documentation that they would like to supply, it may be uploaded here:

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Additional comments:
Should be Empty:

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Proposal for Faculty-Led Short-Term Study Abroad

Instructions:

Courses Offered

Budget