Enclosed, please find the FSMTA’s Exhibitors’ Prospectus for the 2023 FSMTA Conference to be held October 19-22. All contracts must be accompanied by a 50% deposit of exhibit fees. Balance due must be paid within 10 days of notification of your company’s space assignment.
Exhibit space fee is $315 per space which includes the following standard equipment:
- One 8’ skirted table with two chairs
- One Identification Sign
- Access to electrical outlet for computer hookup
- Free Wi-Fi service
- Page on the website
SET-UP AND DISMANTLE
Exhibit set-up begins on Thursday, October 19, 2023 from 12:00 noon to 9:00 PM. Exhibitors must have an Exhibitor Badge in order to enter the Exhibit Hall at Florida Southern College. These badges will be available during the registration hours at the Exhibitor’s Registration Desk in the hotel.
Exhibit registration begins on Friday, October 19 at 11:00 AM.
Exhibits may not be dismantled, nor may the exhibitor do any packing before the closing of the exhibit area on Saturday, October 21 at 7:00 PM.
Dismantling of the exhibit tables must be completed as soon as possible after the closing of the Conference on Sunday, October 22, 2023.
The Exhibit Hall will be locked when not in use. However, exhibit material is the sole responsibility of the exhibitor and should be insured by the exhibitor against loss or damage. Exhibitors will only be permitted in the Exhibit Hall during designated times and must have an Exhibitor Badge for admittance.
Exhibitors will be allowed into the hall ONE HOUR prior to opening each day.
EXHIBITION INSTALLATION HOURS
Thursday, October 19---------------12:00 Noon to 9:00 PM
- Friday, October 20-------------------9:00 AM to 7:00 PM
- Saturday, October 21----------------9:00 AM to 7:00 PM
Sunday, October 22------Noon
Cancellations must be submitted in writing prior to June 25, 2023. All monies less a $50.00 service charge will be refunded if notification is received on or before June 25, 2023. Cancellations received after June 25 will obligate the exhibitor to full payment of the exhibitor space. No refunds will be made after this date.
Failure to occupy the space does not release the exhibitor from the obligation to pay full cost of the exhibit space rental. If the space is not occupied by 9:00 PM Thursday, October 19, 2023, FSMTA shall have the right to use such space as it sees fit.
Maximize your company’s presence at the 2023 FSMTA State Conference by taking advantage of the following promotional opportunities:
Exhibitor Showcases are 50-minute presentations of a commercial nature that are ideal for the introduction of musical products and services including instruments, publications, textbooks, software, recordings, and other materials or equipment of benefit to music teachers.
Showcases are complimentary for our exhibitors but offered on a first come/ first served basis. The application for showcases may be found here.
The FSMTA Exhibitors Committee will have the final approval of all Showcase assignments.
Each Showcase room will be equipped with a piano, projector (either mounted or portable), and microphone. Rooms will be set up theater style.
FSMTA will provide one (1) room monitor for each Showcase session.
FSMTA CONFERENCE PROGRAM BOOK
Highlight your involvement in the FSMTA Exhibit Hall in the FSMTA Conference Program Book. A DISPLAY AD is certain to increase awareness of your exhibit and draw additional traffic to your Booth.
The FSMTA Conference Program Book serves as the guideline for all Conference activities. It is distributed to all Conference attendees and is always available at the FSMTA Conference Registration Desk. The Conference Program Book includes the Conference Program Schedule, hotel maps, and detailed exhibit hall information. Furthermore, it contains FSMTA-related material with ensures that it is referred to year-round by FSMTA members.
The FSMTA does not do sponsored emails. However, exhibitors are allowed to collect email addresses from members who register with them directly.
Please see FSMTA Conference Book advertising page for information on rates and specifications. The deadline for advertising submissions is September 8, 2023.
For further information regarding advertising in the FSMTA Conference Program Book and on the Exhibitors Page on the Conference Website please contact: Adam Ravain, 2023 FSMTA Conference Advertising/Exhibitor Chair at email@example.com