Hire an Employee

1
What's your name?* This field is required.We need to know who is completing this request.
First Name
Last Name
2
What's your email?* This field is required.We will send you a confirmation of your submission for your record and outline next steps.
3
What's your legal entity and DBA name* This field is required.For Example: My Business, LLC d.b.a. Flex HQ
4
Do you already have an Offer Letter for this hire prepared? * This field is required.If you select yes, the next step will 1st confirm you have all the information required on an offer letter, then ask you to upload your prepared offer letter so we can bypass some information on this tool. If you select no, we will ask you a series of questions regarding their postion, pay and start date so we can prep the offer letter for you, and send it along with their new hire packet.
YESNO
5
Let's Make Sure Your Offer Letter is Good to Go!Please check all that apply! Missing information on your uploaded offer letter will cause delays in the hiring process. So please make sure everything outlined here is included. If you aren't sure, just ask us to make one. :)
My Offer Letter has the name of the employee
My Offer Letter has a start date
My Offer Letter has all the details surrounding how the employee will be paid. Base Pay, Commission, Bonus, Class Rate, Session Pay, special pays, etc.
My Offer Letter has their position outlined
My Offer Letter mentions applicable benefits available to this employee and any waiting period provisions that may apply
6
⚠ It seems your Offer Letter may be missing some critical information. You can either click "Previous" to go back and change your response, or opt for us to create the offer letter for you by answering "No" to the question "Do you have an Offer Letter Prepared?"

If you do not want to include all the information, that is up to you entirely, although we strongly recommend all of the language from our checklist is included. If you want to upload the offer letter as is, just click "Next" to proceed to the following step.
7
Please upload the Offer LetterThis doesn't have to be signed by the employee, we can easily include the non-signed version in their packet.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
8
What kind of Background check would you like to process for this employee?* This field is required.Background checks will be sent as a separate invoice. Please only select this option if you have the authority/approval from the owner to request this. We will send you the results when they become available, loading them into your client portal.
Standard - $45.00
Workers with Children Check (includes sex offender and child endangerment search) $65.00
I do not want to process a background check at this time, and I understand the risks.
9
Please Acknowledge your selection for the Background Check By signing, I agree that if I selected a background check package, Flex HQ will process an invoice for the cost of this background check and draft payment immediately without further approval from me. If I did not select a background check package, that I will need to reach out to hello@flexhq.fit at a later time to request one manually if I change my mind.
Clear
10
What is your new hire's name? * This field is required.
First Name
Last Name
11
What is your new hire's email?* This field is required.We need this to send them the link to download the i-9 forms and bring them to work on their first day so you can verify their identity, and send them the invite to our payroll software.
example@example.com
12
What is your new hire's date of birth?* This field is required.
13
What is your new hire's SSN? * This field is required.We need this information before we can invite them to our payroll software.
14
What is their start date?* This field is required.This date is when the information on this form will take effect, NOT the date the form was completed. For example, the form was completed today, but the effective date is 6/1 because you want the salary to begin or end on that date.
Month
Day
Year
15
What will be the employee's position? * This field is required.
16
Let's figure out the pay details for your new hire You can bypass any pay details that do not apply. Please review this section carefully to ensure we fully understand how your employee should be paid. Additionally, there will be another section in the next steps to outline more details for commissions/bonus and any special pay caveats.
What is the annual salary or hourly rate?
What is the per session rate?
What is the per class rate?
What is the per class attendee rate?
Yes
No
Will this employee earn commissions and/or a bonus?
17
Please explain the commission and bonus plan for this employee.Tip: This employee might not have a bonus structure, and that's okay. We just want to confirm we have all the details so they understand how they are being paid. For example: 10% commission on all gross sales processed, excluding retail. No pay on EFT and a 1.5% bonus on monthly net revenue, minus any processing fees.
18
Is there anything else we need to know about how to pay your employee?This is where you would enter special circumstances or bonus pay that is not outlined on your standard compensation plan. For example: "For the 1st 3 months, I am paying Amanda an additional standard bonus of 500.00 monthly to offset not making commissions during presale"
This information will be spelled out in the compensation plan that is provided to the employee.
19
What’s your new hires phone number? * This field is required.We will need this info to invite them to our payroll software and reach out to followup if need be.
Area Code
Phone Number
Should be Empty: