St. Mike's Student Group Event Form

St. Mike's Student Group Event Booking Request Form

For Hosting events on campus is an important way to build community and establish SMC as a home for students! Please complete the form below to submit a request for booking space at SMC a MINIMUM OF 2 WEEKS prior to your event date. No need to submit the form for virtual events/meetings. This Student Group Event Booking Form is for SMC afiliated student groups only. Please contact directly usmc.bookings@utoronto.ca other booking requests.
Name*

First NameLast Name
Email*
example@example.com
Student Number*
Student Group

If your Student Group is not listed below, please fill out this form instead
What Student Group is this event for?*

Arab Student Association (ASA)Campus MinistryCommuter CoordinatorsDean of Students OfficeItalian Student Association (ISA)MentorshipNyantende FoundationOrientationPair A DicePride SMCResidence DonsResidence House CouncilSAGA PearsSMC Course Unions (BMSSA, CSSU, C&C Club, MSUS)SMC TroubadoursSMC UnfilteredSMCSUSMRCSt. Mike's WellnessTalking Circles
What is your role on this student group?*

PresidentVice PresidentOther
Event Information
Please select below the date & time that you would like to host your in person event/gathering.
Date of Event*

MonthDayYear
Date
Start time of Event*
End time of Event*
Title of Event*
Description of Event:

Please include the following in your description of the event, which will be visible to attendees.

Event Overview: 1-2 sentences describing what the event will be like

Registration Type: drop-in, limited spaces, timed entry, form link etc.
Cost: free, purchases available (e.g. food trucks etc., cost to register)
food provided? Yes, plus menu, available plus options, no
Accessibility: (stairs, elevator)
Type of Event: Low-Energy, High-Energy, Educational
Description of Event*
This description will be used to direct students on what the event is for and how to sign up! Please provide as many details as are available!
Would you like to meet with a your campus life staff advisor to support planning this event?*

YesNo
What type of event is this?*

On site (at St. Michael's College)Off site (elsewhere at UofT or off campus)
Off Site Event Details
Proposed Event Location*
Please let us know the desired Event location for your off campus event.
Address of Event Location*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
How many participants do you anticipate at this event? (rough estimate)*

25 (or less)5075100Other
Please select which of the following you plan to have at this event*

FoodAlcohol (cash bar or open bar)Music/Sound System (with microphones)St. Mike's Laptop (connected to projector)Projector and ScreenYoga MatsTables/ChairsNone of the AboveOther
On Site Event Details
Will this be a recurring event? (e.g. monthly? weekly?)*

Noyes, monthlyyes, weeklyOther
If this will be a recurring event, please specify the dates & times of the recurrences below
for example: "Every Tuesday from 4-6pm, November 22, November 29, December 6"
Event Location*

Event Space: Charbonnel Lounge, Father Madden Hall, Senior Common RoomClassroom: Carr Hall, Teefy Hall, Alumni HallOutdoors: Scollard Park, Quad, Elmsley Place, Athletic field etc.COOPBasilian Common RoomSt. Basil's Church Basement
If your preferred event location is either BR115b (Student Boardroom in Brennan Hall) or the Wellness Studio. Please complete the booking forms below, instead of this form.

BR115b: https://form.jotform.com/203063625818051

Wellness Studio: https://form.jotform.com/222905740935257
Specific Desired Event Space
If you know which specific event space you would like to use, for example the Alumni Hall 100, please list so above.
How many participants do you anticipate at this event? (rough estimate)*

25 (or less)5075100Other
Please select which of the following you plan to have at this event*

FoodAlcohol (cash bar or open bar)Projector and Screen (including laptop or do you have your own laptop with HDMI)Yoga MatsTables/ChairsNone of the AboveOther
Please select which of the following Audio-Visual items you will require*

No AV neededSpeaker sound system (with AUX connection)Projector and Screen1 Wireless Microphone2 Wireless Microphones1 Lapel MicrophoneLaptop connected to HMDI (please always select if you are booking Father Madden Hall)Other
Please select your set up style*

Classroom (tables facing screen with 2 chairs each)Lecture (chairs facing screen)Performance (chairs facing performance area)Other
Please detail your set up request below*
For example, 10 round tables with 8 chairs each, podium, and projector screen.
Please draw your set up request below
If you would prefer to upload a picture, please do so below

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Ticketing

For events run by student groups, current USMC finance policy requires students to sell using secured vendors such as eventbrite, paypal, or another portal. Cash payments may be accepted as well, with oversight provided by the Dean of Students Office. If you intend to charge for tickets or products at your event, please let us know below so we can support!
Do you plan to sell tickets or concessions for/at your event?*

YesNoOther
Please select the methods you will be using to sell for your event

Using a virtual selling platform (e.g. jotform paypal, eventbrite etc.)CashOther
Communication Details

For SMCSU events only, please include details about the communications for your event below. If you select VP Communications, you can expect you post to go up around 2 weeks prior to your event date. If you are submitting this form less than 2 weeks before your event, please expect it to take up to 3 business days for your post to go up. VP Communications & Communications committee will use discretion as to which days and times to post based on engagement data.
Who will create your event promotions?

You (Councillor hosting event)VP Communications
Does your event have a registration form? If so, please paste the sign up link below:
If you want your post to go up as a "collaborator post" on Instagram, please add the instagram username below you want posted to in addition to @usmcsu.
Is this event a collaboration with another group? If so, please list the group and their Instagram handle below (e.g. Commuter Dons, @commuterdonsusmc)
If this is a collaborative event, once the post is sent to the councillor for approval, the councillor hosting the collaborative event is responsible to ensuring all groups involved approve of the post, not the VP Communications.
Please add the caption and any details about your event you want included in the post below
If you created your own post, please upload the post here

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Photography

If you would like to request a photographer at your event, please indicate so below.2 weeks notice minimum is required to book a photographer, and even then photographers are not necessicarily guaranteed. The VP Communications alongside the photography team has discretion to determine which events will be photographed based on availability, need and cost.
Would you like to request a photographer at the event?

YesNo
Statement of Understanding

Please read and agree to the statement of understanding below in order to complete your request.
1. I, your full name* understand that completion of this form is the first step towards hosting an in person event at St. Michael's College. Upon completion this application will be reviewed by the College and you will hear a response back from the office of the Dean of Students. You are not approved to move forward with your event unless you receive written permission from the Office of the Dean of students.
Should be Empty:

St. Mike's Student Group Event Booking Request Form

Event Information

Off Site Event Details

On Site Event Details

Ticketing

Communication Details

Photography

Statement of Understanding