St. Mike's Student Group Event Form

St. Mike's Student Group Event Booking Request Form

For Hosting events on campus is an important way to build community and establish SMC as a home for students! Please complete the form below to submit a request for booking space at SMC a MINIMUM OF 2 WEEKS prior to your event date. No need to submit the form for virtual events/meetings. This Student Group Event Booking Form is for SMC afiliated student groups only. Please contact directly usmc.bookings@utoronto.ca other booking requests.
Name*

First NameLast Name
Email*
example@example.com
Student Number*
Student Group

If your Student Group is not listed below, please fill out this form instead
What Student Group is this event for?*

Arab Student Association (ASA)Biotechnology Innovation & Development ClubCampus MinistryCommuter CoordinatorsDean of Students OfficeGeorgian Student AssociationItalian Student Association (ISA)MentorshipOrientationPair A DicePride SMCResidence DonsResidence House CouncilSpiritual-Adversarial-Pagan Students Association (UTSAP)SAGA PearsSMC Course Unions (BMSSA, CSSU, C&C Club, MSUS)SMC Fashion ClubSMC FunniesSMC Run ClubSMC SnapshotsSMC TroubadoursSMC UnfilteredSMRCSMCSUSt. Mike's WellnessSTEPTaekwondo Organization (UTTO)The MikeThomistic Institute
Which SMC Course Union are you affiliated with? *
What is your role on this student group?*

PresidentVice PresidentOther
Event Information
Please select below the date & time that you would like to host your in person event/gathering.
Date of Event*

MonthDayYear
Date
Start time of Event*
End time of Event*
How early would you like to start setting up for your event?*
Title of Event*
What type of event is this?*

On site (at St. Michael's College)Off site (elsewhere at UofT or off campus)
Is this a recurring event?*

YesNo
If this will be a recurring event, please specify the dates & times of the recurrences below*
for example: "Every Tuesday from 4-6pm, November 22, November 29, December 6"
Would you like to meet with a your campus life staff advisor to support planning this event?*

YesNo
SMC Event Location*

The CoopCharbonnel LoungeFather Madden HallSenior Common RoomBasilian Common RoomSt. Basil's Basement (large hall with kitchen)Auditorium: BR200Auditorium: AH100Auditorium: AH400Small classroomLarge classroomAthletic FieldScollard ParkOther
If your preferred event location is either BR115b (Student Boardroom in Brennan Hall) or the Wellness Studio. Please complete the booking forms below, instead of this form.

BR115b: https://form.jotform.com/203063625818051

Wellness Studio: https://form.jotform.com/222905740935257
Description of Event:

Please include the following in your description of the event, which will be visible to attendees. Note: this event description will appear on the calendar for students to view and learn more about your event.

Things to consider including in your description:
- How to register (if applicable)
- Cost
- Information on food being provided (if applicable)
Description of Event*
This description will be used to direct students on what the event is for and how to sign up! Please provide as many details as are available!
Room Set Up Options
How many participants do you anticipate at this event? (rough estimate)*

25 (or less)5075100Other
Room Set Up*

Standard Theatre StyleC-Theatre StyleCircle Style (only chairs)Classroom StyleBanquet StyleU-Shape Style (with tables)Casual Study Table Set UpHollow Square Style (with tables)Boardroom StyleKelly's KornerClubs Fair SetupDinner Event Set UpOther
Please detail your set up request below
For example, 10 round tables with 8 chairs each, podium, and projector screen.
Please draw your set up request below
If you would prefer to upload a picture, please do so below

Cancelof
Please select which of the following Audio-Visual items you will require*

No AV neededSpeaker sound system (with AUX connection)Projector and Screen1 Wireless Microphone2 Wireless Microphones1 Lapel MicrophoneLaptop connected to HDMI (please always select if you are booking Father Madden Hall)Other
Off Site Event Details
Proposed Event Location*
Please let us know the desired Event location for your off campus event.
Address of Event Location*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
How many participants do you anticipate at this event? (rough estimate)*

25 (or less)5075100Other
Please select which of the following you plan to have at this event*

FoodAlcohol (cash bar or open bar)None of the aboveOther
Ticketing
For events run by student groups, current USMC finance policy requires students to sell using secured vendors such as eventbrite, paypal, or another portal.

For SMCSU recognized clubs, please, contact the VP of Finance directly to coordinate use of their paypal. Their email is finance.smcsu@gmail.com. Note a minimum of 2 weeks notice is needed to coordinate any ticketed event.

Cash payments may be accepted as well, with oversight provided by the Dean of Students Office. If you plan to have cash payments, you must connect with a Dean of Students Office staff member IMMEDIATELY to discuss your options.

If you intend to charge for tickets or products at your event, please let us know below so we can support!
Do you plan to sell tickets or concessions for/at your event?*

YesNoOther
Please select the methods you will be using to sell for your event*

Using a virtual selling platform (e.g. jotform paypal, eventbrite etc.)CashOther
Photography
If you would like to request a photographer at your event, please, reach out to the SMCSU VP of Communications directly at communication.smcsu@gmail.com.

Note: A minium of 2 weeks notice is required to book a photographer, and even then photographers are not necessicarily guaranteed.

The VP Communications alongside the photography team has discretion to determine which events will be photographed based on availability, need and cost.
Statement of Understanding

Please read and agree to the statement of understanding below in order to complete your request.
1. I, your full name* understand that completion of this form is the first step towards hosting an in person event at St. Michael's College. Upon completion this application will be reviewed by the College and you will hear a response back from the office of the Dean of Students. You are not approved to move forward with your event unless you receive written permission from the Office of the Dean of students.
Should be Empty:

St. Mike's Student Group Event Booking Request Form

Event Information

Off Site Event Details

Ticketing

Photography

Statement of Understanding