• St. Mike's Student Group Event Booking Request Form

    For student-led events taking place on SMC campus. Virtual events or meetings do not require a submission.

  • Hosting events on campus is an important way to build community and establish SMC as a home for all of our students!

    If you are an SMC-affiliated student group looking to host an on-campus event, please complete this form AT LEAST 2 WEEKS BEFORE your event date.

    Note that you must complete the following mandatory Event Planning & Campus Policies training [Asynchronous] within the Campus Involvement Training program before booking or hosting any event on campus: https://forms.cloud.microsoft/r/Xv1zemfMbu 

    If you are not an SMC-affiliated student group, please complete the Conference/Event Space Booking Inquiry Form at least 2 weeks in advance and our Conference Services team will be in touch.

  • Student Group

    If your Student Group is not listed below, please fill out this form instead

  • What Student Group is this event for?*
  • What is your role on this student group?*

  • Event Information

  • Please select below the date & time that you would like to host your in person event/gathering. 

  • Date of Event*
     - -
    2 digit month, 2 digit day, 4 digit year
  • What type of event is this?*
  • Is this a recurring event?*
  • Do you want to continue your regular booking if it occurs on:*
  • Would you like to meet with a your campus life staff advisor to support planning this event?*
  • SMC Event Location Request:*
  • SMC Event Location

  • If your preferred event location is BR115b (Student Boardroom in Brennan Hall), please complete the booking forms below, instead of this form.

    BR115b: https://form.jotform.com/203063625818051

  • Description of Event:

    Please include the following in your description of the event, which will be visible to attendees. Note: this event description will appear on the calendar for students to view and learn more about your event. 

    Things to consider including in your description:

    • How to register (if applicable)
    • Cost
    • Information on food being provided (if applicable)

  • Room Set Up Options

  • How many participants do you anticipate at this event? (rough estimate)*
  • Room Set Up*
  • Please draw your set up request below
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  • Please select which of the following Audio-Visual items you will require*

  • Off Site Event Details

  • How many participants do you anticipate at this event? (rough estimate)*
  • Please select which of the following you plan to have at this event*

  • Ticketing

  • For events run by student groups, current USMC finance policy requires students to sell using secured vendors such as eventbrite, paypal, or another portal. 

    For SMCSU recognized clubs, please, contact the VP of Finance directly to coordinate use of their paypal. Their email is finance.smcsu@gmail.com. Note a minimum of 2 weeks notice is needed to coordinate any ticketed event. 

    Cash payments may be accepted as well, with oversight provided by the Dean of Students Office. If you plan to have cash payments, you must connect with a Dean of Students Office staff member IMMEDIATELY to discuss your options.

    If you intend to charge for tickets or products at your event, please let us know below so we can support!

  • Do you plan to sell tickets or concessions for/at your event?*
  • Please select the methods you will be using to sell for your event*

  • Photography

  • If you would like to request a photographer at your event, please, reach out to the SMCSU VP of Communications directly at communication.smcsu@gmail.com.

    Note: A minium of 2 weeks notice is required to book a photographer, and even then photographers are not necessicarily guaranteed.

    The VP Communications alongside the photography team has discretion to determine which events will be photographed based on availability, need and cost.

  • Statement of Understanding

    Please read and agree to the statement of understanding below in order to complete your request.
    1. I, * understand that completion of this form is the first step towards hosting an in person event at St. Michael's College. Upon completion this application will be reviewed by the College and you will hear a response back from the office of the Dean of Students. You are not approved to move forward with your event unless you receive written permission from the Office of the Dean of students.


    1. I,         must respect the space. If garbage is left behind and/or furniture is damaged, students may incur charges to their ACORN account.
    2. I,         understand that all furniture to its original orientation at the end of your booking.
    3. I,         understand that completion of this form is the first step towards hosting an in person event at St. Michael's College. Upon completion, this submission will be reviewed by the College and you will hear a response from Campus Life. You are not approved to move forward with your event unless you receive written permission from Campus Life.
    4. I,         confirm that I have completed the mandatory Event Planning & Campus Policies training within the Campus Involvement Training program.
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