Communications Project Request

SPECIAL ANNOUNCEMENT:
There is a new & improved project request form!!

To continue with the current form (which will stay live, for now), just scroll down. BUT, if you'd like to be a "beta-tester" for the new & improved form, please click the link below to be redirected to the new project request form. This new form has more initial options to streamline communications, including:

Post-Event Followup (submit up to 10 photos from a recent event and we'll publicize it for you on social media, AND we'll save the photos in our database);
Add New Item (if you've recently completely a project request form, you can use this option to add more items quickly to your current request);
Website Error (despite our best efforts, mistakes do happen - if you notice an error on our website, you can select this option to report it).

https://form.jotform.com/241215316975154

Comments & suggestion are welcome!

(optional) Leave blank if author credit not needed

Click 'Browse Files' or drag and drop document file and any print-quality images/graphics that relate to this article.

(optional) Write your article here or let us know of any special instructions.

NO, I will submit separate requests at a later time.YES, please create ad(s) where possible and publish at your timing & discretion.

On which Sunday will this series start?

On which Sunday does this series end?

PLEASE NOTE: Any 'stand-alone' Sundays directly before, during or after this series should be noted on the attached outline.

Upload final, approved version only (no drafts please)

REMEMBER TO ADVERTISE LAST
Always make sure the following are true before filling out a jotform:

✓ Room/location/time availability for this event have already been communicated & confirmed with church leadership and our Facilities Schedular calendar.
✓ I have most, if not all, finalized details, links and copy.
✓ I am the main contact for this project.

Enter event date, starting date or date of 1st session

Enter start time

AM/PM Option

Enter end date of event or date of 2nd session

Enter end time

AM/PM Option

Once onlyRepeats every 7 days with same details until end date indicated aboveShort series of 2 sessions with same detailsOther (please explain in description/details)

This will be an IN-PERSON eventThis will be a VIRTUAL/ONLINE eventThis will be a REGISTRATION/SIGNUP event

Register in REALM via a publicly available linkFor more info, E-Mail [submitter of this form]For more info, go to [link/url noted in description]No CTA (Save the Date/Informational Only)Other [as noted in description]

Include event details, cost, target audience, etc.

Upload any images/graphics/logos needed for advertising this project

If this event will have any audio/visual/tech needs that have not yet been communicated with church staff, CHECK THIS BOX. A courtesy copy of this request will be emailed to the appropriate staff member and they will contact you for specific details.

in a classroomin a worship space or common area

Include message you'd like advertised or any special instructions on this project.

Upload any images/graphics/logos needed for advertising this project

1 - Share with me only and/or a specific group of people2 - Share with the congregation & on our website (christelca.org)3 - OK to advertise on our public social media pages (Facebook & Instagram)4 - All in! Let's get the word out to the local community as much as possible!

Weekly E-News (and website)Bi-Monthly Newsletter (and website)Facebook/Instagram-ProvidenceSun. Bulletin-Providence (as an ad)Support Materials Only (see below)

(optional)

DEADLINE FOR E-NEWS: Please try to submit E-News requests by the Friday prior at the latest. This allows us to time for draft creation, any approvals and inclusion during Tuesday morning large staff meetings. E-News is sent out weekly on Wednesdays to all subscribed CLC members at all campuses. Ads from the current E-News can also be found at christelca.org/latest-news.

(required) When do you need these item(s) physically in your hands for distribution?

Church Main OfficeSelf (send print-ready file to me only)Other

Include specific printing instructions per item, such as quantity, special sizing, paper orientation (portrait or landscape), paper type (plain, cardstock, colored paper), finishing options (folding, stapling, mailing), etc.

TYPICAL PRODUCTION/TURNAROUND TIME: 1-2 weeks

Choose a Sunday on the calendar to run this insert in the bulletins.

If 1st choice is unavailable, choose a different Sunday to run this insert in the bulletins.

PLEASE NOTE: Bulletin inserts require advance approval from the senior pastor. If you have not already received approval, please provide your 1st and 2nd choice for the insertion date. Communications will coordinate with the senior pastor on your behalf and let you know when your insert will run.

(required) When do you need these item(s) physically in your hands/mailed out for distribution?

Include specific printing instructions per item, including additional quantities, sizes, paper-types, finishing options, etc.

TYPICAL PRODUCTION/TURNAROUND TIME: 2-3 weeks

Boost a Facebook Post with Paid Advertising ($$)Use photos/video to help emphasize this post on social mediaOther (please explain below)

TYPICAL PRODUCTION/TURNAROUND TIME: 1 week

Describe the overall vision for this video(s), including any imagery/verbiage that you would like included

TYPICAL PRODUCTION/TURNAROUND TIME: 1 month

PLEASE NOTE: If you selected "Weekly E-News (and website)" in planning your campaign (above), your ad will appear on christelca.org/latest-news. If you would like a supporting digital document saved on the website for a longer period of time (3 months+), we will add it to the "Helpful Links" section of the page of your choice.

Add digital version of printed materials as a downloadable linkSpecial Request/Suggestion

TYPICAL PRODUCTION/TURNAROUND TIME: 1-2 weeks

new illustration or graphicnew logo

Describe how you would like this illustration/logo to look and how this illustration/logo will be used.

TYPICAL PRODUCTION/TURNAROUND TIME: 2-4 weeks

Approval Required (recommended)No Approval Needed

PLEASE READ THE FOLLOWING
I understand that as the main project contact, I am responsible for final approval. If I add any followers as noted below, it is for feedback only. I understand that I am responsible for directing any further changes needed up until my approval is given.

Next Steps
After submitting this form, you will immediately receive an email confirming that the submission was successful. If you require approval, you will receive further notifications via Asana to let you know when the first draft is ready to view. Please be prompt in responding to keep your project on schedule.

THANK YOU FOR YOUR SUBMISSION!!

SPECIAL ANNOUNCEMENT:
There is a new & improved project request form!!

REMEMBER TO ADVERTISE LAST
Always make sure the following are true before filling out a jotform:

✓ Room/location/time availability for this event have already been communicated & confirmed with church leadership and our Facilities Schedular calendar.
✓ I have most, if not all, finalized details, links and copy.
✓ I am the main contact for this project.

PLAN YOUR CAMPAIGN

ORDER SUPPORT MATERIALS

Almost Done!!

SPECIAL ANNOUNCEMENT:There is a new & improved project request form!!

REMEMBER TO ADVERTISE LASTAlways make sure the following are true before filling out a jotform:

✓ Room/location/time availability for this event have already been communicated & confirmed with church leadership and our Facilities Schedular calendar.✓ I have most, if not all, finalized details, links and copy.✓ I am the main contact for this project.

PLAN YOUR CAMPAIGN

ORDER SUPPORT MATERIALS

Almost Done!!

SPECIAL ANNOUNCEMENT:
There is a new & improved project request form!!

REMEMBER TO ADVERTISE LAST
Always make sure the following are true before filling out a jotform:

✓ Room/location/time availability for this event have already been communicated & confirmed with church leadership and our Facilities Schedular calendar.
✓ I have most, if not all, finalized details, links and copy.
✓ I am the main contact for this project.