Intent for International Troop Travel

Intent for International Troop Travel

All troops and groups planning international travel must submit the online Intent for International Travel form at least six months before the start date of the international trip.
Troop Information
Troop Number*
Troop Trip Leader*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Main Contact Person for Trip*

First NameLast Name
Program Level (check all that apply)*

CadetteSeniorAmbassador

Troop Travel Information
How many GIRL members will travel on your troop's international trip?*
How many ADULT member chaperones will travel on your troops international trip?*
Is your troop working with a tour group provider?*

YesNoOther
If yes, what is the name of your tour company?
Describe Troop's Relevant Travel Experience*
Refer to the Troop Travel Progression Chart (link below) to gauge whether and how your troop has prepared for international travel.
Document References
- Troop Travel Progression Chart
What is the purpose of this trip (ie. service, eco-tourism, high adventure, World Centres, etc.)?*

Travel Details
International Trip Approximate Departure Date*

MonthDayYear
Departing City*
Departing State*
Departing Flight Airline (if known)
Departing Flight Number (if known)
International Trip Approximate Return Date*

MonthDayYear
Returning City*
Returning State*
Returning Flight Airline (if known)
Returning Flight Number (if known)
Cities/Regions/Countries your troop will be travelling to*
Type of Transportation Planned (ie. plane, trains, rental cars, tour bus, etc.)*

Travel Budget
Estimated Cost Per Girl*
Estimated Cost Per Adult*
Total Budget*
Does your group plan on participating in council-sponsored product sales?*

YesNo
Does your group plan on conducting any money-earning activities?*

YesNo

	YES	NO
GUIDELINES: Our troop will adhere to all standards and guidelines (including money earning) as stated in Volunteer Essentials and the Safety Activity Checkpoints.
INSURANCE: Our troop will purchase Additional Insurance for ALL participants, adult and child, at least two weeks before out international trip.
PERMISSION TO TRAVEL: The trip's responsible adult will collect and retain a Permission to Travel Internationally form from all minor participants (available for download on our Troop Travel web page). They will also collect and retain a Health History and Emergency Medical Authorization form for all participants. These documents must accompany the trip leader during the trip.
PARTICIPANT RATIOS: Our troop will follow GSUSA's required adult-to-girl ratios for travel. Our troop will plan and discuss emergency procedures with all participants.
PASSPORTS: All participants have or will have a valid Passport at the time of travel. It is encouraged that each participant provide a photo copy of their passport to the adult in charge and a copy is left home with the parent/guardian.
TROOP TRIP REQUEST: The trip leader will submit an online Troop Trip & High Risk Activity Request Form as soon as all trip details are complete. The request form will include a detailed itinerary including specific addresses and locations of hotel stays and activities, etc. In addition, the request form will include a full roster of all girls and adults and their phone numbers.
COUNCIL CONTACT: All participating adults will have the Council office phone number 800-736-5243 (M-F, 8:30am - 5:00 pm).
MEDICAL TREATMENT: The trip leaders are aware of the Authorization for Medical Treatment forms for adults and minors. These forms accompany the trip leaders and give permission to treat an individual in the event that family or caregivers are difficult to reach. The authorization must be notarized and is available on our Troop Travel web page.

Intent for International Troop Travel

Troop Information

Troop Travel Information

Travel Details

Travel Budget

Insurance & Activities Agreement