Request/Requisition/Submission Form

Request/Requisition/Submission Form
Type of Request/Requisition*

Printing RequestItem Requisition (buying supplies, materials, check request, etc)Travel Accommodation RequestVolunteer RequestInventory Check out & in

Event Proposal
Event Details
Title of Event*
Date of Event*

MonthDayYear
Date
Start Time*

Hour Minutes

AM/PM Option
End Time*

Hour Minutes

AM/PM Option
Event Purpose
Include a description of the event's purpose. You might include a short vision statement or explain what goals you hope to achieve through your particular approach to this event.
Event Timeline
Include a detailed timeline of the event. Consider adding the time of day that each part takes place. You might choose to include the majority of your event details in this section to ensure that the client knows your thoughts for each aspect.
Team Information
Include a list of the people on your team, or vendors you plan to include/hire.
Past Experience
In this section, consider naming some of the past experience that prepares you for success with this event.
Event Budget
Include a detailed explanation or list about your budget.
File Upload

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Inventory Check Out & In
Type*

Check outCheck in
Check out Date*

MonthDayYear
Date
Please take a photo of the items you are checking out - all items must be visible*
List all items (separately) you are checking out/in*
Check in Date (if different than check out date)

MonthDayYear
Date
Please take a photo of the items you are checking in - all items must be visible*

Volunteer Request
Name of Event/Project*
Date of Event/Project*

MonthDayYear
Date
For similar events with same shift times, include together, otherwise submit multiple forms.
Volunteer/Event information*
Set Up Time Event Start Time Time
Event End Time Time Break Down Time

Example:

Set Up 11am Event Start Time 11am

Event End Time 6pm Break Down 6pm

Vol Amt	Shifts (time)	Roles
2	10am-1pm	Set up, Volunteer Check in/out, Event/Table support
2	1pm-4pm	Volunteer Check in/out, Event/Table support
2	4-7pm	Volunteer Check in/out, Event/Table support, Break down

Travel Accommodation Request
Request must be pre-approved otherwise, overnight accommodation (s) will not be paid, or reimbursement will not be fulfilled.

Review per diem rates for hotels and food.
Traveling from Location* Traveling to Location*

Date of arrival Date* Date of departure Date*
Hotel preference(s)*
Number of nights
Amount per night
Estimated Total
Additional Notes

*Mileage Submission (Personal vehicle)
Please complete this form to be reimbursed for work travel (if NOT pre-approved, you may not be reimbursed).

All mileage submitted after Sunday at 8PM the week of travel may be denied.

If you are traveling more than 20 miles during the work week (Monday through Sunday), you are eligible for mileage reimbursement.
Date of travel*

MonthDayYear
Date
Route*
ie. Wenatchee - Cle Elum (include major stops that are out of the way of route)
Purpose of travel*
Additional comments
Was this trip pre-approved by the Director, Program Manager and/or Coordinator?*

YesNo
If yes, who?*
Was a CAFE car available during this time?*

YesNo
Who travelled with you?*

By myselfOther
Take a photo and/or upload photo of odometer hered
How will you track your odometer reading?*

Take a picture right nowUpload a picture
Odometer Start
Odometer End
Total Mileage
Reimbursement Amount
Odometer Start
Odometer End
Odometer Start

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Odometer End

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Receipt Submission | Request for Receipt Reimbursement
Please make sure to include the total amount and date of the reciept.

Gas reimbursement receipts only to be submitted for CAFE vehicles.

Personal vehicles to submit Mileage.
Please provide the following information*
Receipt(s) Total
Calculator - please use to calculate receipt total(s)*
Take a photo and/or upload Receipt(s) here
Take Photo
File Upload

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Item Requisition
Directions:
1. Complete the Request/Requisition Form for any materials needed per project.
2. You will receive an email with your submission confirmation.
  1. You will receive an email stating whether your request was approved or denied.
3. If you received a reciept from the purchase, submit a photo of your receipts to 'Receipt Submission and/or Request for Receipt Reimbursement'
Ordering from Amazon and have an account? Create a wishlist and share the link for easier submissions and ordering!
Name of project:*
Event, workshop, program, etc.
Is this for your peers?*

YesNo
Type of request*

Food/NutritionClothing and HygieneEmployment/School ReadinessOther
Pre-Approved?*

YesNo
By who?
Information:

Online: Placing an online order

Pick up: Placing an order for pick up (please note if a card/check is needed in notes)

Check means you are requesting a check to pay a vendor.

*For a reimbursement, your request must be authorized before purchase.
Please provide requisition information here:
Calculator (use if needed to calculate item total)
Upload invoices or other documents needed for order here (optional)

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Or take photo of invoices or other documents needed for order here (optional)
Additional Notes (if a check is requested, please put name and address if check is to be sent by mail, otherwise check will be held at the office)

Event Details