WRTS GEELONG - School Holiday Program Survey Spring 2025

SCHOOL HOLIDAY PROGRAM. SPRING 2025.

Expression of Interest & Preferences Survey - WRTS Geelong
Hi there!

Thank you so much for your interest in our upcoming School Holiday Program for the Spring - September/October School Holidays.

As you will see on the EOI Form, we have made an option for you to select if there is certain days that you are interested in beyond the scheduled days. If you are interested in any additional days, please do let us know and we will try our best to accommodate your needs. We are also offering Community Access around the holiday program hours.

Please note we have had some additional updates to NDIS legislation which have not seemed to effect our Group Programs/Holiday Programs however, there is an importance on the funding categories within your plan. Please see the below categories that are required for our programs:

Core: Group and Centre Based Activities – 04_102_0136_6_1 to 04_106_0136_6_1
Core: Access Community Social and Recreational Activities – 04_102_0125_6_1 to 04_106_0125_6_1
If you are unsure, please contact your NDIS Plan Manager, LAC or Support Coordinator to discuss further. There may be other categories that we can use. Written permission may be requested to use other categories.

Unfortunately, we are unable to use the Capacity Building: Improved Daily Living Skills Funding Budget for our Group Programs.

With the new NDIS Breakdown of charges to group programs, we will no longer be able to quote fixed rate sessions. Pricing for Group Programs is aimed at tailoring individual supports in a group setting but also allowing providers to charge accordingly as per supports. We will be able to give you an estimated cost of each session once you have expressed interest and we have a rough idea of numbers for each session.

UPDATE: We have made some schedule chnages for the program due to lack of demand for some sessions and added requests for other days. If you have selected any days that have been cancelled or added, we will be in touch :)

We cannot wait to see you all again in the holidays!
I have read and accept the above information regarding the update and change to the NDIS Funding categories.*

Yes, I do have funding in the listed categories above!No, I do not have funding in the above categories.

Important Information and Declarations
Thank you so much for your expression of interest in our upcoming Holiday Programs.

Please ensure you have read and understand the following information regarding the Programs on offer at We Rock Geelong.

SNACKS. Please ensure your child attend the program with their own snacks packed within their bags. Please NO NUTS OR EGGS are to be bought into the centre as we have children with severe allergies who attend our service. For Peanut Butter and Nutella Alternatives, Coles and Woolies have some great "School Safe" options. We also request that you bring along food that does not require cooking, heating or preparation of any description. If your child does not want snacks packed into their bag, please still bring them along and hand to staff at the beginning of the session.

SESSION TIMES. Our Sessions times are as follows: Morning Sessions - 9:00am-12:00pm, Afternoon Sessions - 12:30pm-3:30pm, Combo Day Sessions - 9:00am-3:30pm, Tweens/Teens Days 10:00am-4:00pm.

NDIS FUNDING. Please ensure there is sufficient funding in your child's NDIS Plan. This does include the necessary categories for Group Programs at WRTS Geelong. If you do need further assistance, please do reach out! If the session has already been provided and it is found that there is insufficient funding, or the correct categories, you will be responsible for payment and then any further payment follow up with your planners.

LATE FEES. Late fees are charged when children are picked up after the end of their booked session. Please note that these fees are NOT covered by NDIS and payment out of pocket is required upon collection. Late fees are $2 per minute.

ADMINISTRATION FEES. In line with our business practices from 01 February 2024, there will be a $10.00 administration fee added for every 7 days each invoice is overdue. Please note that late fees are unlikely to be covered by third parties such as NDIS funds.
MEDIA CONSENT. We occasionally post photos from the day on our Instagram and Facebook page to show the daily activities. No names are listed. Do you give permission for your child’s image to be posted?*

YesNo
CANCELLATION POLICY. I am aware of and agree to adhere to WRTS Geelong's Cancellation Policy, as outlines below and agree to adhere to its terms. Cancellations outside of 7 days - No fees attached. Cancellations made between 7-2 days before the service incur a 50% Cancellation Fee. Cancellations made within 48 hours of service or No Show incur full fee charged and responsible for payment of session. Please Note: WRTS Accounts Receivable Team will follow up any non payments inline with NDIS Policy and non payments will be reported to the NDIA.*

Yes
NEW NDIS GROUP PRICING GUIDELINE. I understand that new NDIS Pricing Guidelines require WRTS to outline costs in our invoicing and breakdown the fees for Support Hours/Session Cost, Gym Capital Costs, Non Direct Planning and Preparation Time, Individual Tailored Supports (if any) and Activity Based Travel Costs (where required). These new line items will be outlines in our Group Invoices but may slightly alter total pricing per session. Please note, CB: Daily Activity Funding cannot be used without written permission from your LAC.*

Yes, I understand and accept these charges.
OUT-OF-POCKET ACTIVITY FEES. I Understand that all Combo and Full Day Excursions will incur an out-of-pocket fee to cover the excursions activities and associated costs. Payment for these Activity Fees will be required to be paid separately and personally not and through NDIS Funding. Activity Fees must be paid by the morning of service.*

Yes, I understand and accept these charges.
LATE COLLECTION FEES. I understand that if I am late to collect my child from the booked session end time, late fees of $2 per minute, will be charged. NDIS does not cover the fee of late collection of a child. I will be responsible for this late fee payment upon picking up of my child on the day of service.*

Yes, I understand and accept these charges.
COMPANION CARD. If your child has a Companion Card, please forward a photo or copy to WRTS Geelong via email or text to 0490 430 444 for us to keep on file.

Yes, my child has a Companion Card.
SUFFICIENT FOOD/SNACKS PER SESSION. Please ensure your child comes with sufficient snacks to get them through the session. It is always recommended that you pack some extra snacks (pre-packaged is a good idea) for emergency snacks. Emergency Pre-Made Snack Packs will be available and given to the children when requested. These have an out of pocket fee of $9.90 to be paid upon collection. I give permission for WRTS to provide snacks, if my child has eaten everything packed within the lunchbox.*

YesNo
DIETARY REQUIREMENTS & ALLERGIES. Some activities have a food element to them. Does your child have any allergies/intolerance or cultural preferences? If so, please provide details.
MEDICATIONS. My Child(ren) will require Medication to be to be administered by WRTS Geelong during Group Holiday Programs.
BEHAVIOUR SUPPORT PLAN. If the participant has a Behaviour Support Plan or Report relevant to them participating in WRTS programs, please upload it here or email through to info@werockthespectrumgeelong.com.au

Browse Files

Cancelof
Additional notes:
This may include how many sessions per week you are interested in or if you have selected a few sessions, let us know which are your top preferences. Feel free to add any additional days that your are interested in over the holiday period!
BOOKING CONDITIONS.

Thank you for your interest in our School Holiday Program for the Spring School Holidays 2025. We will do our best to fit you into your desired sessions.

This form is an expression of interest only and does not secure bookings. Please wait for email confirmation of your desired sessions being booked. Please note that if you have indicated more than 3 sessions per week and there is space, you may get a spot in all. If this is the case, you will receive an email confirming booked sessions. If any of these sessions do not suit, please let us know as soon as possible as there may be others on the waitlist for desired sessions.

I understand that if sucessful in securing sessions, I will be required to complete a further Service Agreement outlining specific Group Program Information.

I understand that if for any reason my invoice is rejected by my Plan Manager or NDIS, I will be responsible for payments.

In line with recent updates with the Pricing guides, we will require new Service Agreements and Health Information/Risk Assessement forms to be completed by all children attending programs. Please note: Sessions will not be secure until these forms are completed and returened to us (online).
By Signing below, I agree to the terms and conditions outline throughout this Expression of Interest Form and the information I have provided is true and correct.*

Clear
Name of Person Completing this form:*

First NameLast Name
Relationship to Participant:
Should be Empty:

SCHOOL HOLIDAY PROGRAM. SPRING 2025.

Bookings and Session Requests

Important Information and Declarations