Hi there!

Thank you so much for your interest in our upcoming School Holiday Program for the Summer - Decmber/January School Holidays.

As you will see on the EOI Form, we have made an option for you to select if there is certain days that you are interested in beyond the scheduled days. If you are interested in any additional days, please do let us know and we will try our best to accommodate your needs. We are also offering Community Access around the holiday program hours.

An updataed NDIS Service Agreement is required upon submission of this EOI.  As we have just introduced a new operating system, we will ask that everyone completes a new service agreement to update all files. Please see the link below:

Service Agreement: https://form.jotform.com/230306967275865

An updated Participant Health and Risk Assessment Form is also required upon submission. Again, as we have transferred systems, a new form is required. It is important we understand how to support the participant for their wellbeing and safety as well as for that of all participants and staff.

Health Form: https://form.jotform.com/230318592603857

We Rock Geelong has also transitioned to a new operating system, and will require all participants to submit a new signed waiver. Please see the link below:

NEW Waiver: https://waiver.roller.app/WeRockTheSpectrumGeelong/home

Your EOI will be looked at once we see your completed forms. If you are unsure if your forms are current, send us through an email and we will get back to you. 

We cannot wait to see you all again in the holidays!

IN GYM SESSIONS: 

These sessions are at various times througout the day:

• Morning Session (AM) - 9:00am-12:00pm
• Afternoon Session (PM) - 12:30pm-3:30pm
• Special times outside these normal hours will be listed on specifc dates. 

If you are interested in the Combo Days, please ensure you use the Combo Day section of the form - if you select full days in gym (this section below) this is what you will be booked in for.

There are a few options for additional days of programs. Please do let us know if you are in need of any additional days other than those listed in the flyers. Community Access is available outside of program hours and may include pick up and drop off.

COMBO DAYS!

Our Combo Days run from 9:00am-3:30pm.

Our Combo Days do require children to attend in gym sessions, preferrably for the entire holiday period, before being heading out into the community with us. This is to ensure we know the children and can cater to their needs whilst out in the community.

Combo Days include a 3 hour Session in the gym plus 3 hour Community Excursion, Full Day Excursions are 6.5 hours out of the gym.

All Combo Day sessions will include Activity Based Transport into their invoices for NDIS. There is an additional out of pocket Activity Cost for each session. Out of Pocket fee will vary between activities and will be specified in confirmation emails. Please refer to the informational flyer for out of pocket expenses or reach out to us!

If you are interested in just the Combo Day Excursion (half day or 3 hour session) please do let us know in the comments section below. Depending on availablity, this could be an option these holidays!

Check out our Brand New Tweens and Teens Days! These Sessions are a 6 hour day that allows us to travel a little further to Melbourne and Surrounds. These sessions are designed for kiddos ages 10+.

Thank you so much for your expression of interest in our upcoming Holiday Programs.

Please ensure you have read and understand the following information regarding the Programs on offer at We Rock Geelong.

SNACKS. Please ensure your child attend the program with their own snacks packed within their bags. Please NO NUTS OR EGGS are to be bought into the centre as we have children with severe allergies who attend our service. For Peanut Butter and Nutella Alternatives, Coles and Woolies have some great "School Safe" options. We also request that you bring along food that does not require cooking, heating or preparation of any description. If your child does not want snacks packed into their bag, please still bring them along and hand to staff at the beginning of the session.

SESSION TIMES. Our Sessions times are as follows: Morning Sessions - 9:00am-12:00pm, Afternoon Sessions - 12:30pm-3:30pm, Combo Day Sessions - 9:00am-3:30pm, Tweens/Teens Days (session times vary).

NDIS FUNDING. Please ensure there is sufficient funding in your child's NDIS Plan. This does include the necessary categories for Group Programs at WRTS Geelong. If you do need further assistance, please do reach out! If the session has already been provided and it is found that there is insufficient funding, or the correct categories, you will be responsible for payment and then any further payment follow up with your planners.

LATE FEES. Late fees are charged when children are picked up after the end of their booked session. Please note that these fees are NOT covered by NDIS and payment out of pocket is required upon collection. Late fees are $2 per minute.

ADMINISTRATION FEES. In line with our business practices from 01 February 2024, there will be a $10.00 administration fee added for every 7 days each invoice is overdue. Please note that late fees are unlikely to be covered by third parties such as NDIS funds.

BOOKING CONDITIONS.

Thank you for your interest in our School Holiday Program for the Spring School Holidays 2025. We will do our best to fit you into your desired sessions. 

This form is an expression of interest only and does not secure bookings. Please wait for email confirmation of your desired sessions being booked. Please note that if you have indicated more than 3 sessions per week and there is space, you may get a spot in all. If this is the case, you will receive an email confirming booked sessions. If any of these sessions do not suit, please let us know as soon as possible as there may be others on the waitlist for desired sessions.

I understand that if sucessful in securing sessions, I will be required to complete a further Service Agreement outlining specific Group Program Information.

I understand that if for any reason my invoice is rejected by my Plan Manager or NDIS, I will be responsible for payments.

In line with recent updates with the Pricing guides, we will require new Service Agreements and Health Information/Risk Assessement forms to be completed by all children attending programs. Please note: Sessions will not be secure until these forms are completed and returened to us (online).