Special Event

Special Event

Permit Application
Form Guidelines

Application Timeline

Please submit this application at least sixty (60) days prior to your event.

Permit Fee

The permit fee associated with this application is:
- Run/Walk/Athletic Event/Race ($125.00).
- Festivals/Markets ($200.00).
Application Content

This application should take around thiry (30) minutes to complete.

You can speed up the application process by obtaining the following before starting this application:
- Event Map(s) and/or Route Map(s)
- Emergency Risk Management Plan
- Crowd Control Certificate
- COI / Insurance Information
All documents, guidelines, and additional permit needs are linked throughout the application.

The application consists of the following sections:
- Applicant & Contact Information
- Event Information
- Food, Alcohol, & Vendors
- Equipment
- Safety & Security
- Traffic Control
- Emergency Risk Management Plan
- Insurance Information
- Permit Application Submission
Special Events Office - Contact

All questions regarding this permit application should be directed to:
- Gina Fisher, gina.fisher@greensboro-nc.gov, (336) 373-4572

Applicant & Contact Information
Provide information on the primary contact from your organization. If no organization is involved, list yourself as an individual. You can add a second additional contact to this application, as well as a different day of event contact, if needed.
Applicant Name*

First NameLast Name
Applicant Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Applicant Cell Phone*
Please enter a valid phone number.
Applicant Email*
example@example.com
Date of Birth*

MonthDayYear
This is required for payment collection via WebTrac.
Organization Name
Only if applicable.
Organization Type
Employer Identification Number (EIN)
If the organization has tax-exempt status with the IRS.
Additional Contact Name

First NameLast Name
Additional Contact Cell Phone
Please enter a valid phone number.
Additional Contact Email
example@example.com
Day of Event Contact - Same as Applicant?*

YesNo
Day of Event Contact Name*

First NameLast Name
Day of Event Contact Cell Phone*
Please enter a valid phone number.
Day of Event Contact Email*
example@example.com

Safety & Security
Please note that all special events are subject to review by police. Size and scope of event may require mandatory support from police resources, regardless of sponsors request. The event sponsor may also be required to pay for reimbursement of police resources used for the event.

For events on public property at which any type of alcohol will be served, Event Coordinators are required to hire off-duty law enforcement officers (e.g., Greensboro Police Department officers, Guilford County Sheriff's deputies, etc.) as event security
Are you specifically requesting police resources for this event?*

YesNo
If you are hiring Greensboro Police Department officers for your event, you will be notified of the required amount of officers via email following your application submission. The Special Events Coordinator will email you the weblink and phone number of the off-duty assignment coordinator. Fees are due prior to the event. More information is available on GPD's website here.
Please describe your request for police presence*
Will you be providing private security?*

YesNo
Number & Contact Information of Private Security*
You indicated your event will have private security on site. Please provide the number of staff and the name and contact for the organization providing security.
What is your plan for providing emergency medical services?*

Contracting with the County to provide emergency medical servicesUnder 2,500 people, will call 911Private EMS company or other health services
To request County EMS, please submit the Request for Special Event Coverage form. Fees apply; a schedule and more information can be found in the Special Event Guidelines.
Name of personnel*
Name of medical service agency*
Provide contact information for the medical services company and the number of medical staff expected to be working at the event.
Will your event have fireworks, open flames, or propane/gas on site?*

YesNo
Please describe*
You will be sent additional information regarding the next steps for completing a Greensboro Fire Permit and Guilford County Pyrotechnic Permit.

Traffic Control
Will the event require roads to be closed (temporary, partial, or full)?*

YesNo
Please select the type(s) of closure*

Full Road ClosurePartial Road ClosureIntermittent Temporary Closure (ITC) - common for a race/run or parade where participants are in the roadway and may require police services.
What street(s) are you requesting to close?*
For Full Road Closure, enter the cross streets. For Intermittent Temporary Closure, give turn-by-turn directions of your proposed route.
Street Closure Start Date & Time*

MonthDayYear
Date
Street Closure End Date & Time*

MonthDayYear
Date
Please describe the activities and set up that will take place on the road(s).*
Will there be reserved or blocked parking?*

YesNo
The special events coordinator will follow-up with an application to reserve parking spaces through the City of Greensboro Parking Enforcement department.

Emergency Risk Management Plan
The purpose of an Emergency Risk Management Plan is to ensure participant safety and reduce any safety risks of participants during the event. A good risk management plan should acknowledge what risks are possible at an event and create procedures quickly and effectively responding to any minor or major emergency in order to prevent or minimize any loss of life or property. Applicant should either upload their own risk management plan or use the template linked here. If the applicant uses their own risk management plan, it should at minimum acknowledge for the following areas: Crowd Management/General Security, Adverse Weather Conditions, Trip Hazards, Fire Hazards, Evacuation Planning, and Responsible Alcohol Service.
Upload Risk Management Plan*

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Insurance Information
Please attach a Certificate of Insurance WITH Indemnification Page specific to the event.

Note: the certificate must include the following additionally insured statement in the description box of the document: "The City of Greensboro, its employees, officers, and agents are additionally insured on this policy". The following address can be used for the certificate holder: City of Greensboro, 200 N. Davie St., Greensboro, NC 27401

An example of the Certificate of Insurance requirement can be found here.

Note: If you are applying for a Neighborhood Block Party, you may utilize a waiver of liability. The form can be downloaded here.
Are you able to upload your insurance certificate or liability waiver at this time?*

YesNo
If you are unable to submit today, on what date do you expect to have your certificate for submission? (It MUST be received 30 days prior to the event!)*

MonthDayYear
Date
Upload Insurance File*

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Permit Application Submission
Upload any additional documents pertinent to your permit application.

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Submitting this Special Event Permit Application does not provide permission to conduct your planned event. Please do not send out publicity, flyers, or other media prior to receiving confirmation of approval. Your confirmation will be in the form of a PERMIT, issued to the organization and/or person responsible for conducting the event. Issuance of a permit does NOT grant applications permission to tow vehicles from reserved or closed areas.
By signing, I certify that I am the event organizer for this Special Event Permit Application.*

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Special Event

Applicant & Contact Information

Event Information

Event Location

Event Date & Time

Food, Alcohol, & Vendors

Equipment

Safety & Security

Traffic Control

Emergency Risk Management Plan

Insurance Information

City of Greensboro Representation

Permit Application Submission