The Guild offers clubs the Guild Club Grant up to $1500 in funding for 2024 toward events (on or off-campus*), activities, promotional material, projects, merchandise, signage & more.
The University has provided the Guild an additional funding allocation for 2024, designed to activate Curtin Bentley Campus. The Event Grant is to a maximum of $400 per club for on-campus events only.
Grant applications may be submitted prior to or within 2 months after expenditure.
Please allow up to four weeks for processing.
What to prepare for this application
To determine your eligibility and help guide you in completing this application, please refer to the information below, the Clubs Charter & section 1 of the Club Sponsorship Policy. You will also need:
- To provide a summary of the purpose of your grant application. Clubs must demonstrate a specific need for the grant, and outline the objectives and outcomes that will be met should the grant be awarded. The onus is on the club to make a strong case for why their grant application is a worthy use of club grant funds.
- Collect quotes, invoices, screenshots, or other supporting info in order to provide accurate cost estimates and calculate the total amount you intend to apply for.
- Create a budget / expense breakdown to upload to this application, showing expected (or actual) costs for each item/service.
- For applications where the grant will go towards expenses for an event, you must gain event approval. To gain event approval, please review the approval process on the Guild website here.
*Please note that off-campus event criteria has changed for 2024: Club Grants will only be approved for off-campus events with provided evidence that the event could not be held on campus.
Grant Criteria: Summary
Guild Club Grant
- Maximum grant value available per club, per calendar year, is $1500 (while funds last).
- Minimum amount to be requested is $100 per application.
- Clubs may apply for multiple grants throughout the year, however the total funds awarded for the year are not to exceed $1500.
- Grants must be of benefit to the wider club membership base, and the associated expenses must align with your club’s core objectives.
- In your application, you must clearly demonstrate the benefits grant funding will provide (e.g. viability of an event/project, or significant improvement to the quality or accessibility of an event/project).
- For applications where the grant will go towards expenses for an event, you must gain event approval. To gain event approval, please reveiw the approval process on the Guild website here.
- Off-campus event criteria has changed for 2024: Club Grants will only be approved for off-campus events with provided evidence that the event could not be held on campus.
- Any equipment requested must be regularly accessible by the majority of the club’s members.
Curtin Club Event Grant
- Maximum grant value of $400 per club (while funds last - available until total grant allocation has been reached)
- Must be used for club event/s held in 2024.
- Each separate event requires a separate grant application.
- Each event requires Guild approval as per the Club Events Policy.
- Event/s must be run on-campus.
- Event/s is to be promoted as a way to:
- introduce new students to your club,
- promote more engaged members,and
- show members that your club is active on campus.
- Club must submit an event budget / expense breakdown within this form, showing approximate / expected event costs.
- Any underspend of 20% or more below the actual grant amount awarded, must be paid back to the Guild post-event.
Grant Aquittals
- Club must submit a post event acquittal. The acquittal form will be sent to successful grant recipients directly or can be found online, and will require the following info:
- Attendance numbers
- Event/s summary & photos
- Promotional material used
- Proof of purchase showing final actual event spend (i.e. receipts / invoices)
- Each separate event requires a separate acquittal to be lodged.
The following expenses are ineligible for Guild Club Grant funding
- Funds related to political parties or campaigns, including promotional activities and events associated with political parties or campaigns.
- Costs associated with off-campus activities or events, except where it can be demonstrated that the activity / event cannot be held on campus.
- Conference registration fees, accommodation, travel expenses, camps or retreats.
- Gifts for presenters or guests (this does not include formal presenter fees / contracts)
- Alcohol
- Excessive catering expenses
- Note: clubs are not permitted to apply for more than two (2) instances of catering using Club Grants, per year. The Club Grant is intended to fund significant or unique events/projects and repeated provision of food at multiple small events does not meet these requirements. The Guild also provides alternate forms of club sponsorship that provide catering options for clubs - please see Club Function Packs.
Please note that clubs are welcome to self-fund the aforementioned expenses, should they deem them important or necessary to the club’s objectives.