ONLINE Student Registration Form 2024/2025 ENGLISH

REGISTRATION PACKAGE 2024-2025

ELEMENTARY (Grades 1 - 8)
AFTER SCHOOL & WEEKEND ACADEMIC SUPPORT SESSIONS - ONLINE

All sessions are FREE
WHAT IS ON YOUR MARK?
The On Your Mark Academic Support Program, now entering its 25th year offering support, is an after-school and weekend Tutoring and Academic Support program offered to students of Portuguese speaking descent and students of Spanish speaking descent in grades 1 to 12. The program welcomes close to 250 students and over 200 volunteers a year. Eligible students work with a tutor one-on-one or two students to a tutor.

The program aims to provide support to students facing significant academic challenges in their areas of need, such as Language and Mathematics, conducted in English.

The goal of the program is to help students achieve a sense of positivity and academic success. Beyond mastering subjects like Language and Math, the program endeavors to instill a genuine passion for learning and self-improvement. Through personalized tutoring, students not only receive help with their schoolwork but also develop essential learning skills and strategies that equip them for lifelong success.

By fostering a supportive and encouraging environment, the program aims to boost students' self-confidence and self-esteem. Through regular interactions with dedicated tutors and exposure to positive role models, students are empowered to believe in their abilities and potential. This sense of self-assurance forms the foundation upon which academic achievements are built.

Moreover, the program recognizes the importance of nurturing a positive attitude towards education. By celebrating small victories and providing constructive feedback, students are motivated to persevere through challenges and setbacks. Our aim is to enable students to approach learning with enthusiasm and optimism.

Ultimately, the program strives to not only address immediate academic needs but also to foster a lifelong love for learning and a resilient spirit that transcends the classroom. By promoting positivity and academic success, the program aims to empower students to reach their full potential and thrive in all aspects of their lives.

Something to keep in mind, our program operates with volunteer tutors who do not necessarily have specializations in a broad range of special needs teaching. If your child has any special needs due to Autism, ADHD or other needs that constitute behavioural or learning difficulties we may not be able to accommodate them in this program. Our program relies on volunteer tutors, not all of whom may be equipped or experienced in working with students with special needs. However, we make every effort to interview and enroll volunteer tutors who can effectively support students with special needs, with the aim of matching all students appropriately. Your understanding and cooperation are greatly appreciated.
PROGRAM EXPECTATIONS
On Your Mark operates from late October to end of May. Students start sessions as soon as they are paired with a volunteer tutor. Sessions, conducted online, are scheduled for 1 to 2 hours per week, either after school or on Saturday mornings.

Tutors and their students will be working in an online setting only and NOT in person. Volunteer supervisors will be managing the sessions in an online setting.

Participants can expect that the program will encourage:
 More regular completion of homework
 Improved academic achievement
 More positive attitude towards learning
 Increased self-confidence
 Exposure to positive role models

To qualify for the program, Students must:
 Be of Portuguese speaking descent or Spanish-speaking descent
 Be experiencing significant difficulties in one or more subjects
 Be enrolled full time in an elementary school; grades 1–8. Registration available for High School students as well. Please request the registration LINK from a Program Coordinator.
 Be referred by a teacher, principal or social worker. Please send the Referral Form found below.
 Commit to meeting with a tutor online for a minimum of 1 hour per week
 Complete and submit a signed 2024/2025 Student Registration Form (with Referral Form completed for grades 1-8)
 Submit the JUNE 2024 Report Card (once received). The Report card is mandatory in order to complete the registration process.

To qualify for the program, NEW Parents/Caregivers must:
 Complete a short online orientation (STEP 3 below).
REGISTRATION OPENING & DEADLINE
Student Registration Deadline For 2024/2025 School Year: December 20, 2024.

Registration for 2025/2026 school year re-opens: May 5, 2025
STEPS FOR REGISTRATION
STEP 1. Teacher Referral Form

Contact a Teacher/Principal or Social Worker and ask them to complete a mandatory referral form.

STEP 2. Online Orientation

Complete an Online Orientation (Only for NEW students), found below.

PLEASE NOTE: If at least one parent/caregiver has already completed an Online Orientation, in the past, you do not need to complete it again. Only NEW Parents/Caregivers to the program must complete an Online Orientation.

STEP 3. JUNE 2024 Report Card

Submit JUNE 2024 Report Card (once received from school) via email to a Program Coordinator. A coordinator will reply to your email to confirm receiving the report card. Please be sure to send pages 1 t0 4.

The JUNE 2024 Report Card is REQUIRED. Please submit Report Cards, IEP (if applicable) and any Student Assessments with Registration Form. Registration will NOT be complete until the Report Card from JUNE 2024 is received.

We encourage Parents/Caregivers to submit the 2024/2025 Student Registration Form as soon as possible as the program anticipates a waitlist for this school year, please do not wait to receive the Report Card before submitting.

STEP 4. Student Registration Form

Complete a Student Registration Form, found below.
TEACHER REFERRAL

Step 1
Contact your child's teacher and ask them to complete a mandatory referral form. Here is the LINK for the Referral Form, you can copy & paste the LINK below and send to teacher:

Teacher Referral Form

You have TWO options for sharing Referral Form with Referee:

Option 1: You can submit the Registration Form and then you can send the link via email to the referee (Teacher/Principal or Social Worker) to complete.

Option 2: If you do not have the email address for the referee (e.g. teacher, social worker) you can click on the Teacher Referral LINK above, go to the bottom of the form, you then have the option to "preview PDF", the Form will convert to PDF and you can then print the PDF form and ask referee to complete in person. The form can then be scanned & emailed or take a picture & email to a Program Coordinator.

Please note, the Teacher Referral can also be completed by any school staff person or social worker, as long as they understand your child's ares of need.

If you are having difficulties obtaining the Teacher Referral from the teacher or school staff please let a Program Coordinator know.
ONLINE ORIENTATION

STEP 2 - Only for NEW Parents/Caregivers to the program.
TEMPORARILY UNAVAILABLE - WEBSITE UNDER CONSTRUCTION - PLEASE PROCEED TO COMPLETING REGISTRATION FORM BELOW

Click here to begin mandatory orientation

After you complete the Online Orientation, you can take a photo or screenshot and email it to a program coordinator, or you can contact one of the program coordinators and let them know you completed the form, they can check online.
STUDENT REGISTRATION FORM

STEP 4
STUDENT PERSONAL INFORMATION
Student Name*

First NameLast Name
Preferred FIRST Name: (Optional)
Student Date of Birth*

MonthDayYear
Student Gender:*

MaleFemaleOther
Student Preferred Pronoun:*

She/HerHe/HimThey/ThemOther
Can student communicate in English?*
If needed, please add additional information regarding students communication level in English.
Parent/Guardian (1):*

First NameLast Name
Relation to Student (1):*
Parent / Guardian (1) Email:*
example@example.com
Parent / Guardian (1) Cellphone Number:*

Area CodePhone Number
Parent/Guardian (2):

First NameLast Name
Relation to Student (2):
Parent / Guardian (2) Email:
example@example.com
Parent / Guardian (2) Cellphone Number:

Area CodePhone Number
Student Primary Address:*

Street Address

Apt #

CityProvince

Postal Code
Main Intersection:
(example: Dufferin & Bloor)
Student's School:*
Grade: (In what grade will the student be in September 2024)*
Options are from Grades 1 to 8. If your child is in Grades 9 to 12 please complete a HIGH SCHOOL Student Registration Form
School Board:*

TDSB (Toronto District School Board)TCDSB (Toronto Catholic District School Board)Other
Has the student been a part of the program before?*
Does student have or had a sibling in program?*
What is the student's descent? *
Does the student have an IEP? (Individualized Education Plan)? *
(If YES, please provide a copy to Program Coordinator)
Does the student have any behavioural difficulties or special needs? If so, explain below.*
If YES, please provide more information on student's behavioural difficulties or special needs below:
Please be advised that our program may not be able to accommodate students with special needs arising from conditions such as Autism, ADHD, or other behavioral or learning difficulties. Our program relies on volunteer tutors, not all of whom may be equipped or experienced in working with students with special needs. However, we make every effort to interview and enroll volunteer tutors who can effectively support students with special needs, with the aim of matching all students appropriately. Your understanding and cooperation are greatly appreciated.
What subject area(s) does your child need help with?*

ReadingReading ComprehensionWritingMathScienceSocial StudiesOther
Please provide as much information as possible regarding the child's area(s) of need/struggle. This information is used to match the students with the best tutor for them:*
Languages Spoken by Parents/Guardians*

EnglishPortugueseSpanishOther
Preferred Language of Communication by Parents/Guardians*
AVAILABILITY:

Sessions are held ONLINE once a week, please indicate your preference below.
Please choose either the After School Program, the Saturday Program, or BOTH (if either works for the student). Only one program will be offered. Please consider carefully which program you prefer, After School OR Saturday, due to the nature of the matching process.

If you need to switch programs, please do so before August 1st. After August 1st, any requests to switch programs will result in the student being placed on the waitlist until a spot becomes available in the desired program.

After School Availability: The student will be given a time frame based on their age/grade and tutor availability within the 4:30pm to 6:30pm timeslot, for example from 5:00pm to 6:00pm or 4:30pm to 6:30pm.

	Please Select ONE or BOTH (only one one program will be selected)
AFTERSCHOOL PROGRAM - Monday to Friday (once a week) 4:30pm to 6:30pm

Saturday Availability: The student will be given a 2 hour time slot OR 1 hour time slot based on their age/grade and the tutor availability

	Please Select ONE or BOTH (only one one program will be selected)
SATURDAY PROGRAM - Saturday Mornings 10:00am to 12:00pm

OPTIONAL: Comments Regarding Availability
Optional
CANCELLATION PROCEDURE:
Before completing the student's registration, please familiarize yourself with our Cancellation Policy. Tutoring sessions run continuously throughout the year, with several holiday breaks. Consistent attendance is encouraged to ensure students receive the maximum benefit of tutoring once a week.

Please note that Volunteer Tutors generously donate their time to be available for the student, and they have made arrangements accordingly. Therefore, we kindly request that cancellations be communicated as early as possible as a courtesy to them.

Parents/guardians of enrolled students are required to sign below as an agreement of enrollment and attendance. Failure to meet the conditions below may result in the student's removal from the program:
1. FIRST uninformed absence (failure to inform the Program Coordinator of your child’s absence) will result in an email to the parent/guardian.
2. SECOND uninformed absence will result in a final warning email.
3. THIRD uninformed absence will result in the student being removed from the program.
Furthermore, frequent notified cancellations will be addressed by Program Staff with parents/guardians via email and may lead to the removal of the student.
Signature*

Clear
Name

First NameLast Name
Date*

MonthDayYear
MEDIA RELEASE:
To showcase the exemplary work of On Your Mark with partners, funders, donors, and the community, we aim to promote the program on our website, social media platforms, and other channels. Please indicate below whether you Agree or Disagree to grant permission for your child to be filmed, audiotaped, interviewed, or photographed during their session or other On Your Mark events.*

I agreeI disagree
Signature*

Clear
Date*

MonthDayYear
PARENT CONSENT FORM:
I grant permission for my child(ren) to participate in the On Your Mark Program in an ONLINE setting, where they will work with an On Your Mark tutor and supervisor.

I understand that my child and I may need to complete surveys and/or interviews as part of the program evaluation process.

I also understand that I am required to:
- Complete an Online Orientation (NEW parents ONLY)
- Provide Program staff with a copy of the JUNE 2024 Report Card for my child (once received) to complete the registration process.
- Ensure that my child(ren) attend their online sessions punctually and consistently. Students with THREE un-notified absences or frequent cancellations will be removed from the program.
- Notify program staff of any absences/cancellations no later than 2:00 pm, if possible, on the day of the session.
- Expect to receive email communication regarding lateness, absences, behavior issues, cancellations, or changes in schedule."
Signature (please use finger or mouse to sign)*

Clear
Date*

MonthDayYear
Parent/Guardian Survey: Please select 1 or more workshops topics that would be of interest to you:*

Understanding the School System (Advocacy, Parent/Teacher Interviews)Understanding Curriculum & Report CardsUnderstanding IEP’s (Individual Education Plan)Understanding AutismUnderstanding Learning DisabilitiesIssues with Bullying (including Cyber-Bullying)Mental HealthDrug UseRESP's, Financial Aid & Scholarship Information
What topic would you like to receive information about?
DEMOGRAPHIC INFORMATION:
From what country is the student a descendant of? (for example, student and/or parent(s) and/or grandparent(s) are either from: Portugal, Brazil, Angola, Mexico, Cuba, etc)*
Was the student born in Canada?*

YesNo
If NO, what year did the student arrive to Canada?
Entry Survey for Parents 2024/2025
1. How do you expect On Your Mark to support your child?*
1. How do you expect On Your Mark to support you?*

For the following questions, please check one box*

	All the Time	Sometimes	Rarely	Never	Not Sure
1. How often do you receive school letters in the language of your choice?
2. How often does your child’s school offer interpreters?
3. How often do you feel welcome in your child's school?
4. How often do you speak with your child's teachers?
5. How often do you attend parent-teacher interviews?
6. How often do you vounteer at school?
7. How often does your child receive support with homework outside of school?

8. What would you like your child to do after graduating from high school?*

Attend community collegeAttend universityGo directly to work (instead of post-secondary education)Take an apprenticeship before going to workNot sure
Other (please describe)
Thank you for completing the survey!

As part of our ongoing evaluation of the program, we plan to occasionally interview parents/caregivers to share their thoughts about On Your Mark, with the interview being confidential.
Would you be interested in providing us with feedback?
Today's Date

MonthDayYear
Date
Thank you for completing the Registration Form. A Program Coordinator will email you to confirm receipt of the application and may request additional information if necessary. If you require further assistance before or after submitting this application, please reach out to a Program Coordinator.

Kindly note that we are currently operating both in-office and remotely. Due to this, we have limited access to phone or voicemail. Please email us for a quicker response if you need to get in touch with a Program Coordinator.

Phone: 416-532-2824 Fax: 416-532-1065

Sonia Neves EXT: 244 Mireya Arrechea EXT: 246 sneves@workingwomencc.org marrechea@workingwomencc.org

(Portuguese speaking) (Spanish speaking)
Please complete ONLY if you are a Teacher/School Staff/Support Worker completing and signing on behalf of the parent/guardian:

The sections below require a signature of the parent/guardian. If you are a teacher, school staff or support worker completing and signing on behalf of the parent please complete below: signature, full name, email, position and school/agency name. A copy of the completed, signed form will be emailed to the parent.
Signature of Teacher/School Staff/ Support Worker only if completing the form & signing on behalf of the parent/guardian.

Clear
Teacher / School Staff / Support Worker Name:

First NameLast Name
Email:
example@example.com
Position:
School Name / Agency Name:
Should be Empty:

REGISTRATION PACKAGE 2024-2025

AFTER SCHOOL & WEEKEND ACADEMIC SUPPORT SESSIONS - ONLINE

WHAT IS ON YOUR MARK?

PROGRAM EXPECTATIONS

REGISTRATION OPENING & DEADLINE

STEPS FOR REGISTRATION

TEACHER REFERRAL

ONLINE ORIENTATION

STUDENT REGISTRATION FORM

STUDENT PERSONAL INFORMATION

AVAILABILITY:

CANCELLATION PROCEDURE:

MEDIA RELEASE:

PARENT CONSENT FORM:

Entry Survey for Parents 2024/2025

Please complete ONLY if you are a Teacher/School Staff/Support Worker completing and signing on behalf of the parent/guardian: